PM 88-01 Establishment of Centers, Bureaus, Institutes, and Other Special Organizational Units

PM 88-02 Continuous Attendance by Graduate Students

PM 88-03: Not Issued

PM 88-04 Faculty Office Hours (Supersedes PM 85-01)

PM 88-05 Student Academic Petitions Committee        (Superseded by PM 99-01)

 PM 88-06 Change of Grade, Amendment No. 1        (Superseded by PM 90-07)

PM 88-07 Interim RTP and PTE Policies and Procedures (Supersedes PM 87-20)        (Superseded by PM 89-08)

PM 88-08 Parking of Occupied Vehicles on Campus Overnight

PM 88-09 Annual MPP Administrative Evaluation

PM 88-10 Eligibility for Promotion (Rescinded: time expired)

PM 88-11 Sexual Harassment Policy (Supersedes PM 87-02)       (Superseded by PM 99-02)

To: Campus Community
Date: Feb. 8, 1988
PM 88-01
From: John A. Brownell, President
Subject: Establishment of Centers, Bureaus, Institutes and Other Special Organizational Units
 
 

Rationale:

The creation of organizational units within a university potentially affects all future resource categories of the university--people, money, space and equipment--whether the unit is a department, school, center, institute, bureau or a support service. Such creation may affect relationships among existing university units and external constituencies. Therefore, there must be an articulated procedure whereby an appropriate initiating entity develops a formal proposal to create a new unit, obtains appropriate review and endorsement, and secures approval. At the present time, there does not seem to be an extant campus policy and procedure regarding the establishment of such units, nor is there appropriate and consistent recognition in our catalog or other publications of existing units.

Guidelines:

A proposal to create a new organizational entity must include the following:

1. The purpose and benefit of the unit.

2. How this purpose will help the university better achieve its mission.

3. The proposed organization, staffing, operation of the unit.

4. A development plan for reaching a mature level of operation.

5. A proposed budget for the first three years, which covers personnel and benefits and all operating costs.

6. Identification of the source of funding for the proposed budget and commitment to support by initiating unit and cognizant vice president.

7. Support required from other campus units.

The proposal must be forwarded through the dean or administrative unit head for review and endorsement to the cognizant vice president, and then for approval by the President.

Any existing centers, bureaus, institutes for which there is no record of formal institution approval will be contacted by the President's Office to obtain information similar to that sought in proposals. Adequate public information on organizational entities will then follow.

All centers, bureaus, institutes or other special organizational units are expected to follow all university rules and policies, including affirmative action.

To: Campus Community
Date: March 4, 1988
PM 88-02
From: John A. Brownell, President
Subject: Continuous Attendance by Graduate Students
 
 

The following policy is designed to increase graduate student retention and ensure timely completion of the master's degree. It will also allow students continued access to university facilities and benefits, as well as provide them with a more coherent program. .

A student with a graduate degree objective should maintain continuous attendance, defined as attendance in at least one semester each calendar year (summer session and extension excluded), until the award of the degree. Students who have completed all course work, but who may not have satisfactorily completed a comprehensive examination, thesis, or research project, are also expected to maintain continuous attendance until completion of the degree.

Absence due to an approved educational leave shall not be considered an interruption in attendance. Graduate students who fail to maintain continuous attendance must reapply and be subject to all new requirements of the university and the graduate program.

Students who have completed the maximum number of units required for the degree may maintain continuous attendance after completion of their coursework requirement by enrolling in regular university courses or in a graduate continuation course for zero (O) units.

M E M O R A N D U M
 
 

To: Unit Three Faculty
Date: April 7, 1988
PM 88-04 (Supersedes PM 85-01)
From: John A. Brownell, President
Subject: Faculty Office Hours
 
 

The Academic Senate has recommended shortening the minimum period for faculty office hours. I therefore approve the following as campus policy, effective immediately.

Full-time faculty will hold office hours for four (4) hours per week. The minimum time period that can be counted as part of the required office hours per week is thirty (30) minutes. The periods must be held within the normal interval of instruction--from 7:30 AM to 10:00 PM.

Office hours for part-time faculty will be on a pro rata basis, in periods of no less than thirty (30) minutes.

Exceptions to holding office hours for periods of less than thirty minutes or at times outside the normal 7:30 to 10:00 may be made only by the instructional dean. Any exceptions must be made in advance and must be of benefit to students.

To: General Faculty & Council of Instructional Deans
Date: April 25, 1988
PM 88-05 (Superseded by PM 99-01)
From: John A. Brownell, President
Subject: Student Academic Petitions Committee
 
 

Upon the recommendation of the Academic Senate (EPC 88-02) and the support of the Council of Instructional Deans, I approve the following as university policy. This policy is effective immediately.

A Student Academic Petitions Committee (SAPC) shall be established to review and approve or deny petitions concerning grade changes and withdrawals that are exceptions to the approved policy and other petitions as referred by the Registrar.

The committee is to be composed of a representative from each of the schools or equivalent units, a representative (non-voting) of the Registrar's office, a student representative designated by the President of the Associated Students, and the Vice President for Academic Affairs (or designee).

The representatives of the schools shall have overlapping two-year terms.

The Student Academic Petitions Committee shall file an annual report to the Academic Senate, making recommendations for policy changes as appropriate.

To: Campus Community
Date: Sept. 28, 1988
PM 88-08
From: John A. Brownell, President
Subject: Parking of Occupied Vehicles on Capus Overnight
 
 

This directive is issued pursuant to Section 42200 of Title 5 of the California Administrative Code.

For reasons of health and safety, no vehicles occupied by one or more persons will be parked on the campus overnight.

Exception may be made in the case of a disabled vehicle, a vehicle used in support of a university approved function, a vehicle involved in the loading or unloading of materials, or other such situations . Any exceptions will require the advanced written permission of the Safety Administration.

This directive will be in effect as soon as appropriate signs are posted at or near the campus entrances and/or parking lots.

To: Members of the Management Personnel Plan
Date: Nov. 2, 1988
PM 88-09
From: John A. Brownell, President
Subject: Annual MPP Administrative Evaluation
 
 

Background: A significant number of MPP employees have reported to their current supervisor for a relatively short period of time because of administrative reorganization, retirements, resignations, and new administrative staff members. Individual goals and objectives for this year for the majority of MPP employees may not yet have been established against which performance can be evaluated. Salary adjustments will not be effective this year until June 1, 1989.

Policy Clarification:

1. Individual goals and objectives for MPP Administrators will be established at the beginning of each fiscal year to serve as a basis for annual evaluation along with the eight program elements for ratings. In order to take into account differences among MPP positions, nurture responsibility and accountability, and to provide a specific basis for evaluation, individuals being evaluated should participate in the setting of goals and objectives.

2. MPP evaluations will be completed and filed in accord with announced annual deadlines.

3. Although campuswide administrator reviews are separate from the MPP annual evaluation process, the results of the campuswide administrator review may be considered by the cognizant administrator in making a final judgment about the performance of the individual.

Procedure for 1988-89:

1. Cognizant administrators will establish goals and objectives for 1988-89 by November 15, 1988.

2. MPP evaluations will be completed and filed by April 15, 1989 using the goals and objectives established by November 15, 1988 and the existing eight program elements for rating MPP performance.

3. These evaluations will provide a basis for decisions about salary adjustments effective June 1, 1989.

4. This process will be reviewed in June and the timeline for 1989-90 announced by June 30, 1989.

To: Faculty, Staff, and Students
Date: Nov. 11, 1988
PM 88-11 (Supersedes PM 87-02, Superseded by PM 99-02)
From: John A. Brownell, President
Subject: Sexual Harassment Policy
 
 

This memo updates and supersedes PM 87-02 to implement Chancellor's Executive Order 345 and FSR 85-56.

It is the policy of The California State University that each campus and the Office of the Chancellor maintain a working and learning environment free from sexual harassment of its students, employees, and those who apply for student or employee status. All students and employees should be aware that The California State University is concerned and will take action to eliminate sexual harassment.

Sexual harassment includes such behavior as sexual advances, request for sexual favors, and other verbal or physical conduct of a sexual nature directed towards an employee, student, or applicant when one or more of the following circumstances are present:

- Submission to or toleration of the conduct is an explicit or implicit term or condition of appointment, employment, admission, or academic evaluation;

- submission to or rejection of such conduct is used as a basis for a personnel decision or an academic evaluation affecting an individual;

- the conduct has the purpose or effect of interfering with an employee's work performance, or creating an intimidating, hostile, offensive, or otherwise adverse working environment;

- the conduct has the purpose or effect of interfering with a student's academic performance, creating an intimidating, hostile, offensive, or otherwise adverse learning environment, or adversely affecting any student.

In determining whether conduct actually constitutes sexual harassment, the circumstances surrounding the conduct will be carefully considered.

In order to ensure adherence with the policy of The California State University, I have designated the following categories of individuals to be responsible for receiving informal and formal complaints of sexual harassment on this campus: Vice President, Student Affairs, four women faculty members, Affirmative Action Officer, one woman representative of the Personnel Office, and the Evening Administrator.

Individuals to be responsible for receiving informal and formal complaints of sexual harassment not identified by virtue of office title will be appointed to three-year terms by the President after consultation with the Affirmative Action Officer, the Vice President for Student Affairs, and others.

The decision to proceed with an investigation or to begin disciplinary action cannot depend on the specific consent of the individual alleging sexual harassment. The university has the obligation to provide a bias-free environment. It must take some-usually general--action to reduce the possibility of objectionable behavior. However, the university's response usually need not single out the accused individual and the complainant can remain anonymous.

Inquiries and informal complaints will be handled on an individual basis taking several factors into account, including the seriousness of the allegation. The individuals designated above cannot give assurance of anonymity nor can they promise that no action will be taken without the expressed approval or permission of any complainant.

CONFIDENTIAL CONSULTATION

An exception to the above is the case where a complainant discusses a sexual harassment problem with a campus psychological counselor or psychiatric consultant within the context of a counseling session. In this instance, such discussions shall remain confidential, unless the complainant waives the confidentiality privilege. Such counseling is available to students at the Student Development Office, SCC C-128, (516-3625). Faculty and staff may receive counseling through the university's Employee Assistance Program, the CompCare Life Style Center which can be reached by calling (213) 688-0989, (714) 972-3902, or (800) 321-9016.

In most instances, efforts will be made to resolve sexual harassment allegations in an informal manner to avoid embarrassment for the parties involved. In other cases, formal action may be necessary if the person being harassed is not satisfied with the results of the informal process.

Time-frames for filing: EmPloyees in collective bargaining units 2, 5, 7, and 9 (Health Care Support, Operations support, Clerical, and Technical Support) may initiate an informal complaint within 21 days of the alleged act of sexual harassment.

Students and employees not covered by a union contract may initiate an informal complaint within 35 days of the alleged act of sexual harassment.

FORMAL PROCESS

A formal complaint may be initiated by employees or students when informal action is inadequate or not appropriate. Specific procedures are to be utilized by unionized and non-unionized employees and students.

Time-frames for filing: Employees in collective bargaining units 2. 5, 7, and 9 (Health Care Support, Operations Support, Clerical, and Technical Support) may initiate a formal complaint within 30 days of the alleged act of sexual harassment.

Students and employees in units 1, 3, 4. 6, 8, confidential employees and management Personnel may file a formal written complaint under CSU Executive Order 419* within 42 days of the alleged act of sexual harassment. Such formal complaints filed under this executive order may be filed with any of the designated persons listed in this policy on behalf of the President, who will refer it to the appropriate administrator (normally the Dean of Faculty Affairs or the Affirmative Action Officer) for investigation and resolution.

Sexual harassment is considered a serious matter. Where the facts support the allegations, all appropriate measures including disciplinary actions, where necessary, will be taken under the direction of the President

In order to provide more information on this subject, written guidance will be distributed and training sessions will be announced periodically by university administration. Attendance at these sessions is considered an employment obligation of university employees.

Cooperation from the entire university community is essential to insure full compliance with this sexual harassment policy and the procedures established for handling any complaints.

* CSU Systemwide Grievance Procedure - Discrimination Complaints for Employees not Covered by Existing Regulation, July 1, 1983. A copy may be obtained from the Office of Affirmative Action, ERC D-526 or the Office of the Dean of Faculty Affairs, ERC A-513.

Last modified: 9/4/97
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