PM 93-01 Policy on Bake/Food Sales and Potlucks

PM 93-02 On-Campus Group Potlucks Policy

PM 93-03 PTE Evaluations for Probationary Faculty

PM 93-04 Policy for Discontinuance of Academic Programs

PM 93-05 Distinction between BA and BS

PM 93-06 Membership of the General Studies Committee  (Superseded by PM 98-05)

PM 93-07 Retention of Grade Records

PM 93-08 Interim Policy - College of Arts and Sciences RTP Committee

PM 93-09 Memebership of the University RTP Committee

PM 93-11 University AIDS Policies And Guidelines

M E M O R A N D U M
 
 

To: Campus Community
Date: February 5, 1993
PM 91-01, 91-02
From: Robert C. Detweiler, President
Subject: Policy on Bake/Food Sales and Potlucks

During the current year the campus has experienced a dramatic increase in the number of bake/food sales and potlucks. This is a very positive development for the University since it enhances campus life outside the classroom. However, it has also raised some concerns about the safety of the food that is being served and the associated liability of the University.

In response, the attached policies regarding both potlucks and bake/food sales have been developed. Their primary purposes are "to ensure compliance with health regulations related to preparation, storage and serving of food items, to minimize liability and to ensure compliance with the food service contract which grants exclusivity to the food services contractor."

We have tried to achieve these goals without creating a burden for the individuals or groups sponsoring these events. This will be a one-stop process. The Office of the Director of the Loker University Student Union will provide interested parties with the appropriate form and will be responsible for processing it and scheduling all requests. They will forward the form to the Foundation for signature and notify the Office of Environmental Health and Occupational Safety of scheduled events where food is served or sold. This policy will be effective as of the date of issuance of this memo.

M E M O R A N D U M
 

To: Campus Community
Date: February 12, 1993
PM 91-01
From: Robert C. Detweiler, President
Subject: Bake Sale and Food Sale Policy

INTRODUCTION

The following policy has been adopted by the University in order to: ensure compliance with health regulations related to preparations storage and serving of food items, to minimize potential liability and to ensure compliance with the food service contract which grants exclusivity to the food services contractor. This policy is subject to review and modifications as necessary to ensure compliance with the food services contractor and health regulations.

This policy applies to all recognized campus organizations interested in the sale of certain foods for the purpose of raising money.

OBJECTIVES

The food protection measures, as outlined in the RULES GOVERNING FOOD SALES OR SERVICE, are intended to accomplish the following objectives:

1. Allow for strict observance of personal hygiene by all food service participants.

2. Keep potentially hazardous food refrigerated and/or heated at all times to prevent the growth of any pathogenic organism which may be present.

3.Apply good sanitation practices in the storage, preparation, display and service of food in order to comply with the California Uniform Food Facilities Regulations.

4. Supervise cooking of certain foods of animal origin to insure the destruction of pathogenic organisms which may be present.

5. Provide for adequate equipment and facilities for the proper conduct of operations.

6.Protect against any accidental contamination of the food by any toxic substance

7. Place responsibility for observing the rules and regulations with the advisor/sponsor for the organization.

8. Insure proper cleaning and sanitation of serving utensils, dishes and/or pans.

POLICY STATEMENT

Organizations which are interested in having a bake/food sale for the purpose of raising money, may be allowed to sell food pending completion and approval of the Request For Baked/Food Sales On Campus form. Such activity may not take place without the approval of the Office of the Director of the Loker University Student Union and the Office of the Executive Director of the Foundation.

In order to ensure the same opportunity be given to all interested groups, organizations wishing to have regularly scheduled bake/food sales may do so no more than two (2) times per month. Depending upon the number of organizations, the Director of the University Student Union has the authority to further limit the number of or allow additional bake/food sales by an individual student group.

No more than two (2) bake/food sales will be permitted per day.

PROCEDURES

1. The rules and the appropriate form will be obtained at The Office of Activities in the Loker Student Union and space for your event can be reserved at that time.

2. The appropriate form will be completed in triplicate and signed by the advisor/sponsor prior to submission to the University Student Union according to the time frames stated on the form.

3. A permit to operate will be issued to the applicant after review by the University Student Union.

4. The permit must be available for display at the location of the sale or service.

5. The advisor/sponsor will be responsible for the organization's adherence to the rules in this policy.

6. The Environmental Health and Occupational Safety Office will make a spot-check of food sales to ensure that all health provisions are being followed.

7. No liability will be assumed by the University, the Laker University Student Union, the Foundation or the Dining Services Contractor for any food or drink the sponsoring organization provides.

8. Any damages related to the function are the responsibility of the sponsoring organization.

9. Food/bake sales will not be allowed in the University Student Union, exceptions will be considered on a case by case basis.

10. Off-campus organizations are prohibited from dispensing food or drink on the Dominguez Hills University Campus.

ORGANIZATIONS PLANNING BARE/FOOD SALES ARE ENCOURAGED TO CONTACT CAMPUS DINING (X3814) TO PURCHASE FOOD AND BEVERAGE ITEMS. OUCH ITEMS HILL BE MADE AVAILABLE AT COMPETITIVE PRICES.

California State University, Dominguez Hills

REQUEST FOR BAXE/FOOD SALES ON CAMPUS

THIS MUST BE SUBMITTED TO THE OFFICE OF THE DIRECTOR OF THE UNIVERSITY STUDENT UNION AT LEAST TWO WEEKS (10 DAYS) PRIOR TO EVENT.

Name of sponsoring organization: _____________________________________________
Date of event: ___________________________________Time: ____________________
Campus location of service or sale:_____________________________________________
Food items including condiments (be specific): ____________________________________
_______________________________________________________________________
Location where food will be prepared: __________________________________________
Storage of perishable food during transport: ______________________________________
________________________________________________________________________
Methods of keeping hot foods hot/cold foods cold during service: _______________________
All foods must be maintained at a temperature of below 45 F degrees for cold foods and 140 F degrees or aboye for hot foods

*Non-perishable foods are: Fruit pies, doughnuts, bread, cookies, candies, cakes without custard or whipped cream icing or filling, pretzels, soft drinks, punch, fresh or commercially canned fruit, and peanut butter. Any food high in protein, such as milk and meat, is considered perishable and potentially hazardous. DO NOT store or serve acid base foods such as punch, canned Unlit, or fruit juices in galvanized containers because a poisonous by-product will be formed

ORGANIZATION'S SPONSOR/ADVISOR:

Name:_________________________________ Title:____________________________
Department: _________________________Phone Number: ________________________

AGREEMENT: For the privilege of selling foods on campus, the applicant organization agrees to comply with the rules governing food sales or service. Failure to comply with the rules may result in loss of food selling or serving privileges and/or disciplinary action. No liability will be assumed by the University, the Loker University Student Union, the Foundation or the Dining Services contractor for any food or drink the sponsoring organization provides.

                                                                                                                             Signature of Organization Chairperson
 

Date approved                                                                                                             Signature of Advisor/Sponsor

Date approved                                                                                                              Loker University Student Union

Date approved

                                                                                                                                   CSU, Dominguez Hills Foundation This request when approved by University Student Union and the Foundation in conjunction with the approved vendor permit will serve as a permit to operate. Please keep this available at the sales location. California State University, Dominguez Hills RULES GOVERNING FOOD SALES OR SERVICE

1.. Temperature Control

Adequate facilities must be provided for keeping cold foods below 45 F. degrees and hot foods at 140 F degrees or hotter at all times.
2. Food Protection
Provisions must be made for protecting foods from dust or other contamination during transport, storage, and service by use of covers, plastic wrap, or other suitable utensils. Persons serving foods must have clean hands, clean outer garments, and not suffer from respiratory, gastrointestinal, or skin infections and are required to wear plastic disposable gloves. Plates, cups, and eating utensils must be single service. Soft drinks or punch must be served from original containers or dispensing equipment approved by the Environmental Health and Occupational Safety Office.
3. Sanitation
Adequate trash cans must be provided for disposal of waste materials. The area surrounding the food service must be kept clean at all times and left in a clean condition at the conclusion of each day's service.
4. Sales or Service Period
Food sales or service is limited to two (2) consecutive days. Unusual circumstances will be considered on an individual basis.
5.     Allfood permits approved by the University Student Union office must be maintained at the sale or service location.

6.    Use of Dining Services kitchens or equipment is strictly prohibited.

7.    Cleanup of allfood and drink and related items is the responsibility of the sponsoring organization. Failure to do so will result in appropriate cleanup charges.

M E M O R A N D U M
 
 

To: Campus Community
Date: February 12, 1993
PM 93-02
From: Robert C. Detweiler, President
Subject: On-Campus Group Potlucks Policy

INTRODUCTION

The following policy has been adopted by the University in order to ensure compliance with health regulations related to preparation, storage and serving of food items, to minimize potential liability and to ensure compliance with the food service contract which grants exclusivity to the food services contractor.

This policy applies to all faculty, students, staff and administrators interested in hosting a potluck in campus facilities, including but not limited to the Donald P. and Katherine B. Loker University Student Union.

POLICY STATEMENT

On-campus organizations planning closed socialfunctions to which only on-campus individuals are invited (e.g. departmental and student clubs functions) in any campus facility, may be allowed to supply their own home-prepared food and drinks pending completion and approval of the Request for On-Campus Group Potluck Form. All approvals must be obtained a minimum of two weeks prior to the proposed event. Such events may not generate revenues of any kind and approval must be secured through the Of fi!ce of the Director of the University Student Union and the Office of the Executive Director of the University Foundation.

Any open function (open to the general campus or public) and any on-campus business function must have all food and beverages catered through the Campus Dining Service. Off-campus organizations are required to have allfood and beverages catered by the Campus Dining Food Services.

This Policy Statement is not intended to apply to those campus group gatherings where each individual brings their own lunch, commonly referred to as "Brown bag".

** Food prepared and served by the Campus Dining Services is exempt from the approval process outlined in this policy.

PROCEDURES

1. The rules and the appropriate form will be obtained in the Office of Activities in the Loker University Student Union and space for your event can be reserved at that time.

2. The appropriate form will be completed in triplicate and signed by the advisor/sponsor prior to submission to the University Student Union according to the time frames stated on the form.

3. A permit to operate will be issued to the applicant after review by the University Student Union.

4. The permit must be available for display at the location of the sale or service.

5. The advisor/sponsor will be responsible for the organization's adherence to the rules set forth by this policy.

6. The Environmental Health and Occupational Safety Office will make a spot-check offood services to ensure that all health provisions are being followed

7. No liability will be assumed by the University, the Loker University Student Union, the Foundation or the Dining Services Contractor for any food or drink the sponsoring organization provides.

8.Any damages related to the function are the responsibility of the sponsoring organization.

9.For functions held in the University Student Union, an advance deposit for damages may be required at the discretion of the University Student Union Director.

10.Off-campus organizations are prohibited from dispensing food or drink on the Dominguez Hills University Campus.

REQUEST FOR ON-CAMPUS GROUP POTLUCK.

THIS FORM MUST BE SUBMITTED TO THE OFFICE OF THE DIRECTOR OF THE LOKER UNIVERSITY STUDENT UNION AT LEAST Two WEEKS (10 DAYS) PRIOR TO EVENT.

Name of sponsoring organization: __________________________________________
Date of event: _____________________________Time:_________________________
Campus location of service _________________________________________________
Food items including condiments (Be specific): ___________________________________
______________________________________________________________________
Location where food will be prepared: _________________________________________
Methods of keeping hot foods hot/cold foods cold during service: ______________________
________________________________________________________________________
Storage of perishable foods during transpport ______________________________________
_________________________________________________________________________
All foods must be maintained at a temperature of below 45 F degrees for cold foods and 140 F degrees or above for hot foods.

*Non-perishable foods are: Fruit pies, doughnuts, bread, cookies, candies, cakes without custard or whipped cream icing or filling, pretzels, soft drinks, punch, fresh or commercially canned fnuit, and peanut butter. Any food high in protein, such as milk and meat, is considered perishable and potentially hazardous. DO NOT store or serve acid base foods such as punch, canned fruit, or fruit juices in galvanized containers because a poisonous by-product will be formed.

CONDITIONS

All campus organizations wishing to have a potluck must comply with the following conditions to provide for the health and safety of the campus community:

Preparation: Prevention offood infection orfood poisoning is of primary concern. High risk foods are those which are moist and high in protein, such as chicken, turkey, other meat and fish dishes,eggs and dairy products. Custards, cream pies, and salads (such as potato, chicken, turkey, tuna) are also of concern. Frozen meats should be thawed in the refrigerator, not in room temperature, and cooked immediately after thawing. Cook thoroughly and use a meat thermometer for large roasts, turkeys, etc. Before preparing, mixing or handling ingredients, and/or immediately after using restroom facilities, every person should wash his/her hands and arms thoroughly with soap or detergent and warm water and rinse them in clean water. No person should prepare or serve food if he/she is likely to have a contagious disease or infection (e.g. cold).

Storage:           Food that is transported from where it has been prepared must be properly protected while in transit. Food should be prepared as close as possible to the time of seeing. If perishables are prepared the night before, they are to be kept cold in a refrigerator, transported on ice, and kept cold until served or heated for serving.

Serving:         All perishable foods or beverages to be served cold are to be kept at or below 45 degrees Fahrenheit after preparation until served. All perishable foods and beverages to be served hot are to be kept at or above 140 degrees Fahrenheit while being served No article offood or beverages which has been served previously to any person or returned from any table will be used in the preparation of other foods or beverages. The serving area and all adjacent areas should be cleaned with soapy water or disinfectant and kept free of litter and rubbish at all times.

ORGANIZATION'S SPONSOR/ADVISOR:

Name: ____________________________________Title: _________________________
Department:__________________________ Phone Number:_______________________

AGREEMENT:               For the privilege of seeing foods on campus, the applicant organization agrees to comply with the rules governing food or senice. Failure to comply with the rules may result in loss offood seeing privileges and/or disciplinary action. No liability will be assumed by the University, the Loker University Student Union, the Foundation or the Dining Services Contractor for any food or drink the sponsoring organization provides.

Signature of Organization Chairperson
Date submitted                                                                                                                 Signature of Advisor/Sponsor

Date approved                                                                                                             Loker University Student Union

Date approved                                                                                                             CSU, Dominguez Hills Foundation

This request when approved by University Student Union and the Foundation will seine as a permit to operate. Please keep this available at the event location.

California State University, Dominguez Hills RULES GOVERNING FOOD SALES OR SERVICE

1.. Temperature Control

Adequate facilities must be provided for keeping cold foods below 45 F. degrees and hot foods at 140 F degrees or hotter at all times.
2. Food Protection
Provisions must be made for protecting foods from dust or other contamination during transport, storage, and service by use of covers, plastic wrap, or other suitable utensils. Persons serving foods must have clean hands, clean outer garments, and not suffer from respiratory, gastrointestinal, or skin infections and are required to wear plastic disposable gloves. Plates, cups, and eating utensils must be single service. Soft drinks or punch must be served from original containers or dispensing equipment approved by the Environmental Health and Occupational Safety Office.
3. Sanitation
Adequate trash cans must be provided for disposal of waste materials. The area surrounding the food service must be kept clean at all times and left in a clean condition at the conclusion of each day's service.
4. Sales or Service Period
Food sales or service is limited to two (2) consecutive days. Unusual circumstances will be considered on an individual basis.
5.     Allfood permits approved by the University Student Union office must be maintained at the sale or service location.

6.    Use of Dining Services kitchens or equipment is strictly prohibited.

7.    Cleanup of allfood and drink and related items is the responsibility of the sponsoring organization. Failure to do so will result in appropriate cleanup charges.

M E M O R A N D U M
 
 

To: Tenured and Tenure-Track Faculty
Date: June 21, 1993
PM 93-03
From: Robert C. Detweiler, President
Subject: Perceived Teaching Effectiveness (PTE) Evaluations for Probationary Faculty

Upon the recommendation of the Academic Senate (FPC 93-09), the following change in university policy is effective with the 1993-1994 academic year. This revision modifies a portion of PM 84-11.

Probationary faculty are encouraged to administer PTE evaluations to all their classes. Probationary faculty must designate at least two courses per semester for which PTE evaluations are sent automatically to their Personnel Action Files. The PTE forms permanently included in the files should reflect a balanced representation of all courses taught during probation at Dominguez Hills.

cc: Vice Presidents
     Instructional Deans

M E M O R A N D U M
 
 

To: Campus Community
Date: August 5, 1993
PM 93-04
From: Robert C. Detweiler, President
Subject: Policy for the Discontinuance of Academic Programs

Upon the recommendation of the Academic Senate (EPC 92-16), and with the concurrence of the Chancellor, the following change in University policy is effective with the Spring semester, 1993:

Campus policies and procedures for the discontinuance of academic programs generally follow the same policies and procedures used for the approval of such programs. Two major elements are involved.

1.       The regular program review or initiation of an extraordinary review involving academic departments and           schools, UCC, PARC, and PRP is used to the extent possible to identify in advance programs which           either are being considered for discontinuation or should be so considered. An academic program is           defined as a degree program (a major or a minor) or a certificate based on a format of courses leading to a           major, a minor, or a certificate. Discontinuation, which begins with the cessation of admission into a           program, is the elimination or reconfiguration of a program and results in the program being removed from           the Catalog and the application form. Either the department or school responsible for offering the program           alerts UCC, PARC, and the President of the possibility of discontinuation or PRP initiates such discussion.

2.       Following use of the regular program review process or initiation of an extraordinary review, these bodies           normally used for the program approval provide recommendations to the President in regard to a specific           program under consideration for discontinuation. Departmental and school curriculum committees, UCC,           and PARC in turn consider such a recommendation and provide their advice to the President. Dissenting           opinions or recommendations will be sent to PRP. The Academic Senate will be notified of any           recommendation for discontinuation.

Following a recommendation for discontinuation, the President will conduct open hearings with faculty and students affected by such a recommendation. The school Dean is responsible for consulting with faculty and students involved and for providing enrolled students appropriate advice in order to permit them to complete their degrees. If program discontinuation would result in reassignment or lay-off of tenured or tenure-track faculty, appropriate consultation will take place.

Where possible, the community will be notified of proposed program discontinuation via some form of public notice.

M E M O R A N D U M
 
 

To: Campus Community
Date: August 26, 1993
PM 93-05
From: Robert C. Detweiler, President
Subject: Distinction Between BA and BS

Upon the recommendation of the Academic Senate (EPC 92-15), the following university policy is effective for all new proposals for BA and BS degree majors.

Subject area content and the number of units required to complete the degree are determining factors in the distinction between the BA and BS degree.

The BS may be an appropriate degree for any field that is clearly scientific, technical, or professional and in which the required unit load limits electives outside the major and/or precludes a minor. Majors leading to a BS generally require more science, technology or professional training than those leading to a BA. A major leading to a BS is generally more specialized than a BA and is more likely to serve explicitly as pre- paration for graduate or professional education. The BA generally represents a more broadly based education, whereas the BS is more likely to serve explicitly as preparation for graduate or professional school.

If a licensing or accrediting agency governing a given field makes a distinction between the BA and the BS or requires a higher number of units than those normally required of the BA, the BS will be the appropriate degree.

M E M O R A N D U M
 
 

To: Campus Community
Date: August 26, 1993
PM 93-06 (Superseded by PM 98-05)
From: Robert C. Detweiler, President
Subject: Membership of the General Studies Committee

Upon the recommendation of the Academic Senate (EPC 93-15), the following university policy is effective in 1993-94 academic year.

The General Studies Committee shall consist of nine members. It will be chaired by the General Studies Coordinator. School/College representatives will serve two-year terms. The nine member committee shall consist of the following:

1. General Studies Coordinator (Presidential appointment)

2. Senate Representative (Elected annually by Academic Senate and responsible for reporting to the Senate)

3. Student Representative (Appointed annually by Student Association President)

4. Three (3) College of Arts and Science Representatives (Elected by college, with no more than one from any one department)

5. School of Education Representative (Elected by school)

6. School of Management Representative (Elected by school)

7. School of Health Representative (Elected by school)

M E M O R A N D U M
 
 

To: Campus Community
Date: September 1, 1993
PM 93-07
From: Robert C. Detweiler, President
Subject: Retention of Grade Records

Upon the recommendation of the Academic Senate (EPC 93-01), the following university policy is effective in 1993-94 academic year.

1. All instructors shall keep a complete set of records from which their grades were determined for a minimum of 1 year or the resolution of a timely filed grade appeal.

2. Full-time faculty who are leaving the campus for any reason (Sabbatical, leave or absence, or retirement) will provide their department or program office with complete sets of such grades for the past 1 year.

3. All temporary faculty shall submit complete copies of such grade records to their department or program office at the end of each semester.

4. Course material not returned to students should be kept for 1 year or until the resolution of a timely filed grade appeal.

M E M O R A N D U M
 
 

To: College of Arts and Sciences, Tenured and Tenure-Track Faculty
Date: September 1, 1993
PM 93-08
From: Robert C. Detweiler, President
Subject: Interim Policy - College of Arts and Sciences RTP Committee

Upon the recommendation of the Academic Senate (FPC 93-10), the following change in university policy is effective for the 1993-1994 academic year.

The Reappointment, Tenure, and Promotion (RTP) Committee for the College of Arts and Sciences shall be composed of five members elected at large and one alternate. No department shall have more than one representative on the committee.

cc:     Vice President Samuel L. Wiley
          Dean Jackson Henry

M E M O R A N D U M
 
 

To: Campus Community
Date: September 1, 1993
PM 93-09
From: Robert C. Detweiler, President
Subject: Membership of the University RTP Committee

Upon the recommendation of the Academic Senate (FPC 93-12), I am approving the following policy, effective with the 1993-1994 academic year. The policy is intended to reflect an equitable representation for faculty under the new organization of the university. This policy modifies portions of PM 79-09 (Composition of the University RIP Committee) and PM 87-03 (Elec- tion Procedures for the University RIP Committee).

The University Reappointment, Tenure, and Promotion (RTP) Committe shall consist of:

1. Three elected members from the College of Arts and Sciences, with no more than one member from any one department

2. One elected member each from the Schools of Education, Health, and Management

3. One carry-over member from the University RTP Committsa of the previous year

4. One alternate elected from the faculty at large.

cc: Vice President Samuel E. Wiley
Instructional Deans

M E M O R A N D U M
 
 

To: Campus Community
Date: Deccember 17, 1993
PM 93-11   Supersedes PM 86-11
From: Robert C. Detweiler, President
Subject: University AIDS Policies and Guidelines

Upon the recommendation of the California State University, Dominguez Hills' University AIDS Committee and the Academic Senate, I am pleased to approve the attached "University AIDS Policies and Guidelines." These new guidelines replace those previously specified in PM 86-11.

Adopted in part from the American Collogo Health Association's Task Force on the 'Acquired Immunodeficiency Syndrome' statement and the Inter-Association Task Force on HIV Infection and AIDS.

AIDS is the second leading killer of American men between 25-44, surpassing heart disease, cancer and suicide.

In America, women represent about 11.6% of the total AIDS cases. There has been a 37% increase in AIDS cases in women over the past year.

Worldwide, 75% of all AIDS cases are the result of virus transmission through heterosexual sex.

It is estimated that by the year 2000, 55,000 college students in the state of California will be HIV positive. There is a disproportioriately high incidence among ethnic minorities, especially Latinos and African Americans.

HIV infection is potentially lethal, but preventable through education. The primary response by California State University, Dominguez Hills at this time must be education. The American College Health Association "recommends that the organization and implementation of effective educational programs about AIDS and HIV infection be an activity of the highest priority for all institutions of higher learning. In designing the format and content of educational programs it is important to recognize and address the rich diversity of people in the campus community and to provide opportunities for effective learning by people of any age, ability, gender, ethnicity, or sexual orientation." It is within the context of this philosophy that these policies and guidelines were developed. In addition, CSUDH policies and guidelines herein contained address all of the policy issues recommended by the Inter- Association Task Force on HIV Infection and AIDS.  

The following policy and guidelines are provided in order to prevent the spread of the virus, to reduce fears and dispel myths, to protect the rights of persons with the Human Immunodeficiency Virus (HIV), and to create an informed and supportive campus community.

The University shall have a capable and well-informed public spokesperson(s), appointed by the President, who can answer questions about the University's policies on HIV Disease and who is prepared to address the social questions, civil rights issues, and public health considerations surrounding the disease.

The University AIDS Committee is the coordinating committee and is charged with planning comprehensive educational programs and developing administrative procedures that address campus issues relating to HIV Disease. The Committee will coordinate and promote HIV education programs for students, faculty and staff. The University AIDS Committee will develop and maintain mechanisms which will ensure consistent and reasonable analyses and recommendations for HIV infected persons. The Committee reports to the Vice President for Student Affairs.

Committee members are appointed by the Vice President for Student Affairs and represent a broad University constituency. (See end of document for membership.)  

1. General Policies. The following policies and guidelines are wide in scope, dealing with students and employees with HIV Disease. It is important that these policies not become inflexible, irreversible or absolute. The University must be able to respond to each case as required by its particular facts in a humane, moral, ethical and legal context.

2. Institutional Committee. The University AIDS Committee, with broad representation (see composition at end), is charged to:

a. provide consultations to departments and other similar units upon request either through its regular membership or sub-committee(s). The principal purpose of these consultations is to assist units in dealing fairly and rationally with colleagues in the unit that have HIV Disease and to reduce ignorance, fear and anxiety.

b. provide centralized coordination of programs and activities associated with HIV Disease. Persons seeking to offer educational programs for the campus should be provided assistance in terms of referrals, expertise and guidance. A goal of the University AIDS Committee is to encourage and assist. The Committee in no way will impede other units from presenting programs, courses, workshops, applying for grants or participating in other activities relating to AIDS education.

C. provide up-to-date HIV educational programs and information containing culturally sensitive material for faculty, staff and student use. Educational programs should be offered on a regular basis.

The subject of HIV Disease and various medical, legal, ethical, political, social, and psychological issues arising from the disease are relevant to existing courses in health education, health sciences, clinical sciences, social sciences, biology, law, general studies and other disciplines. Faculty are inspirited to incorporate "AIDS" topics into the curriculum and are encouraged to call upon the University AIDS Committee for assistance.

d. work with the President's designee to maintain a speakers bureau with listings of competent experts in the field of HIV Disease who are known to be in the field of HIV Disease who are known to be sensitive to the needs of the CSUDH constituency. The listings will include faculty, staff, and community resources.

e. work with the President's designee to network with state and county health agencies and AIDS Centers as appropriate to assure currency and relevancy in the field.

f. review the policies and guidelines regarding HIV Disease annually, and report to the appropriate administrative and policy making bodies. Urgent developments should be brought to the focus of the campus community in a timely manner.

3. Handicapping Conditions. Persons with HIV Disease are considered to have handicapping conditions. The legal rights of these individuals must be maintained and campuses must comply with the Americans with Disabilities Act of 1990. Existing support services for people with handicapping conditions will be appropriately and effectively utilized by students or employees disabled by HIV infection. The University will reasonably accommodate students and employees with HIV Disease in a manner consistent with those provisions normally afforded individuals with other medical problems.

Students, faculty and staff with HIV Disease are to be given assistance, consistent with other illnesses, in obtaining appropriate medical care, education, counseling and accommodations. Persons with HIV Disease are considered disabled under state and federal law and should be provided with accommodations necessary to meet their disability-related needs. A student may be served through state-funded Disabled Student Programs Services if the condition imposes functional limitations that impede access to the educational process.

4. Admissions. The existence of any form of HIV infection cannot be a consideration in any decision regarding admission to the University nor can it be a consideration regarding employment or performance evaluation.

5. Attendance. Students who have HIV infection, whether they are symptomatic or not, should be allowed regular classroom attendance in an unrestricted manner as long as they are physically and mentally able to attend classes.

6.Access to Facilities. There shall be no restriction of access to persons with HIV Disease to University facilities, i.e. residence halls, student housing, educational resources, student union, social, cultural and athletic events, dining areas, gymnasium, swimming pools, recreation facilities, and other common areas. (This listing is exemplary and not meant as all inclusive.)

Case-by-case decisions should be made with competent medical advice regarding the participation of students with HIV Disease in intramural or varsity sports. The Athletic Department should be aware of procedures for dealing with blood spills that may result from athletic injuries.

7. Residential Housing. Decisions about housing for students with HIV infection must be made on a case-by-case basis. The best currently available medical information does not indicate any risk to those sharing residence with infected individuals. There may, however, be in some circumstances reasonable concern for the health of students with immune deficiencies (of any origin) when those students might be exposed to certain contagious diseases (e.g., measles or chicken pox) in a close living situation.

The Director of Student Housing should obtain and follow the policies suggested by the American College Health Association on accommodating students with HIV Disease in campus housing. There is no medical or legal necessity to inform other students of the presence of a student with HIV Disease, and to do so could subject the University to liability for violation of the student's rights. It is important to provide education on HIV Disease and its modes of transmission to housing students. Whenever possible and agreed to voluntarily by the affected student, living arrangements should be discussed with a roommate of a student with HIV Disease.

8. Medical Care. The following pertain to the provision of clinical services to people with HIV infection.

a. Medical History. Questions not relevant to medical care are inappropriate. It is, however, acceptable to encourage students with HIV infection to inform campus health care providers in order to enable them to provide proper medical care, support, counseling, and education.

In accordance with existing University procedures and requirements, and employee's or student's medical record is confidential information, and such information may not be released without the individual's permission, except as otherwise provided by law.

b.Medical and Psychological Follow-Up. Providers of health services and counseling should make provisions for medical, psychological, and support services which promote the best physical and mental health of persons with HIV infection.

The University will provide competent and culturally sensitive counselors and administrators capable of allying fears of employees and students concerned about persons with HIV Disease.

Regular medical and psychological follow-ups are to be encouraged for those with HIV Disease.

If these services are beyond the scope of the campus, competent practitioners and agencies will be identified who will see students/personnel by referral. Referrals may be made in confidence if so requested.

c. Contagious Disease. Special precautions to protect the health of immunologicallycompromised individualsshould be applied during periods of prevalence of certain casually contagious diseases, such as measles and chicken pox.

Persons participating in laboratories in which known pathogens are present, who are immunocompromised, should carefully consider the risks in consultation with their physician and the instructor of the laboratory.

d.Immunizations. -Persons known to have immune deficiencies should be excused from institutional requirements for certain vaccinations, especially measles and rubella; these vaccinations may lead to serious consequences in people with a poorly functioning immune system. Such persons are not required to disclose the nature of their condition, but need only request an exemption for medical reason.

Clinicians in the Student Health Center should monitor recommendations concerning other immunizations in persons with HIV infection because of potentially serious consequences of their receiving live virus vaccines. Some vaccines required for foreign travel may be deleterious to the health of persons infected with HIV.

9.HIV Antibody Testing
a.Mandatory Testing. No screening tests (clinical, psychological or laboratory testing) for HIV Disease are to be required by any agent of the University for any purpose. No individual may be required to answer questions about whether he or she has HIV infection as a condition of admission, employment or enrollment.

b.Voluntary Testing. The Student Health Center personnel should be familiar with sources of testing for antibody to HIV, and should be able to refer students or employees requesting tests. Health care providers should understand the capabilities and limitations of the test, and should be able to counsel and educate persons who seek testing. Administrators and clinicians must be familiar with state laws and public health requirements regarding charting of results, release of confidential information, and reporting of test results.

Whether the tests are performed through the Student Health Center or not, they should be done if and only if:

1.They can be confidential or anonymous;

2.positive results on the screening test (ELISA test) are confirmed by another procedure;and

3.both pre-test and post-test counseling are a mandated part of the program.

10. Confidentiality of Information. People known or suspected to have HIV infection, whether or not they have symptoms of illness, have sometimes been victims of discrimination and physical or psychological abuse. The potential for discrimination and mistreatment of these individuals, and of persons thought to be at risk of infection, requires that confidential information concerning any aspect of HIV infection be handled with extraordinary care.
a.Standards. G sidelines concerning the handling of confidential information about people with HIV infection follow the general standards included in the American College Health Association's Recommended Standards and Practices for a College Health Program.

In general, it is recommended that no specific or detailed information concerning complaints or diagnosis be provided University personnel, students, and others without the expressed written consent of the patient. This position with respect to health records is supported by the Family Education Rights and Privacy Act of 1974.

b.Release of Information. No person, group, agency, insurer, employer, or institution should be provided any medical information of any kind without the prior written consent of the patient. Given the possibility of unintended or accidental compromise of the confidentiality of information, health officers should carefully weigh the importance of including any specific information about the existence of known HIV infection in the ordinary medical record except when circumstances of medical necessity mandate it. At minimum, the inclusion of any information regarding HIV infection in the medical record should be discussed with the patient prior to its entry.

c.Legal Liability. Health officials and other institutional officers must remember that all confidential medical information is protected by Statutes and that any unauthorized disclosure of it may create legal liability. The duty of physicians and other health care providers to protect the confidentiality of information is superseded by the necessity to protect others only in very specific life-threatening circumstances.

d."Need to Know." The number of people in the institution who are aware of the existence and/or identity of students or employees who have HIV infection should be kept to an absolute minimum, both to protect the confidentiality and privacy of the infected persons and to avoid the generation of unnecessary fear and anxiety among other students and staff.

e. Informing Other Students or Employees. There is absolutely no medical or other reason for institutions to advise students living in a residence hall of the presence there of students with HIV infection. Similarly, officials should not reveal the identity of students or employees with HIV infection in any ot?ÿÿÿ*

f. Secondary Lists or Records. Neither health officers not other administrators should keep lists or logs identifying individuals tested for antibodies to HIV or other tests leading to a presumptive diagnosis or individuals known to be infected with HIV. The potential for compromise of confidential information far exceeds any conceivable benefit of such listings.

g. Within legal reporting requirements, confidentiality of medical conditions will be maintained. The expectation of confidentiality includes all University personnel, faculty, staff and students.

11. Safety Precautions. The University will adhere to safety guidelines as proposed by the United States Public health Service for the handling of the blood and body fluids of all persons, not just those previously known to have HIV infection. These "universal precautions" are necessary because many people with HIV infection are not identified in advance. The same procedures should thus be followed by handling the blood and body fluids of any students or employee.

Laboratories. All laboratories, student and research, in which body fluids are used must conform to the Centers for Disease Control guidelines for "universal precautions".

Field Work. Students, faculty and staff participating in field work experiences involving body fluids must be instructed on the hazard(s) and provided with protective attire consistent with the guidelines set forth by the California Public Health Service and the Center for Disease Control.

Faculty and supervisors should provide educational programs about HIV infection and its transmission to all students and participants in laboratories and field trips in which contact with body fluids is a possibility.

12. Support Services. The psychosocial consequences of actual or feared HIV infection are such that students and employees may experience enough suffering to impair their health, interfere with academic or work performance, cause extreme psychological distress, disrupt plans and cripple relationships. Support services through which concerned persons can receive counseling, assistance in locating and using social resources, and referrals for further assistance should be identified. These needs may be met through existing student services or employee assistance programs or by identifying community- based resources for referrals.

13. Harassment. As a result of the fear, anxiety, and anger that many people feel in reaction to AIDS, some students or employees who are either known to be or are suspected of being infected with HIV may be subjected to emotional and/or physical abuse. All such occurrences are intolerable. University administration should move quickly and effectively to deal with any incident of harassment or psychological or physical abuse inflicted on students or employees who may have or are suspected to have HIV Disease.

Refusal to work with a person who has HIV Disease shall not be allowed to excuse an employee from fulfilling assigned responsibilities.

14. Miscellaneous

Child care centers and other similar programs should follow the guidelines developed by the Centers for Disease Control for education and foster care of children with HIV Disease.

No special precautions beyond ordinary standards of good personal hygiene and food sanitation are necessary for food service workers.

Appropriate campus personnel (e.g. Student Health Center staff, campus police, the housing director, key administrators and faculty) will receive training concerning HIV Disease on a periodic basis. Training should include such topics as updated epidemiological data, modes of transmission, cultural and ethnic concerns, symptoms, and the care and handling of persons with HIV Disease in crisis.  

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UNIVERSITY AID COMMITTEE MEMBERSHIP

Director, Health Programs and Psychological Counseling
(permanent position, committee chair, provides staff support)

One faculty member from each of the Schools
(recommended by the Dean, two year term)

Two University at large members
(appointed by the Vice President for Student Affairs, one year term)

One faculty representative from the Senate (elected by the senate, two year term)

The Associate Vice President for Faculty Affairs or designee
(permanent position)

One staff member, from the Personnel Office
(recommended by the Personnel Director, one year term)

One staff member from the Staff Council
(recommended by the Staff Council, two year term)

One Associated Student Representative
(recommended by the A.S. President, one year term)

One Student Health Center Representative
(recommended by the Director, Health Programs and Psychological Counseling, one year term)  

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NOTE: Members are eligible for re-appointment upon recommendation.

REFERENCES

1..Task Force on AIDS, American College Health Association, November 1988.

2. . Inter-Association Task Force on llIV Infection and AIDS, 1992.

American Association for Counseling and Development
American College Health Association
American College Personnel Association
Association of College and University Housing Officers, International
Association of Governing Boards of Universities and Colleges
National Association for Foreign Student Affairs: Association of International Educators
National Association of Student Personnel Administrators
3. AIDS Policies and Resources for Community Colleges Chancellor's Office, California Community Colleges, September 1988.

4. Policy on Acquired Immune Deficiency Syndromes {AIDS), Los Angeles Community College District, November 1989.

5. UCSF Policy For Health Care Personnel: Infection Control Policies For Bloodborne Pathogens, May 1991.

6. California College Health 2000, San Diego State University/Centers for Disease Control, Division of Adolescent and School Health, March 9-12, 1992.

7. AIDS Coordinating Committee & Student Health Center California State University, Los Angeles, 1992.

8.Official Statement and Guidelines on Acquired Immune Deficiency Syndrome tA/DS), California State University, Los Angeles, June 1990.

9. AIDS Policy and Guidelines, The California State University, Office of the Chancellor, Spring 1986

10. AlDS-Related Policies and Guidelines Recommendations of the AIDS Policy Steering Committee, University of California, Office of the President February 1992.