PM 94-01 Membership of the University RTP Committee  (Superseded by PM 98-03)

PM 94-02 Program Review Panel

PM 94-03 General Studies Committee

PM 94-04 University Telephone Policy and Guidelines  (Superseded by PM 98-09)

PM 94-05 Graduation Writing Assesment Requirement

PM 94-06 Attendence at First Class Meetings

M E M O R A N D U M
 
 

To: All Full-Time Faculty
Date: February 22, 1994
PM 94-01  (Superseded by PM 98-03)
From: Robert C. Detweiler, President
Subject: Membership of the University RTP Committee

Upon the recommendation of the Academic Senate (FPC 93- 19), I am establishing the following as university policy, effective with the 1994-1995 academic year. This policy supersedes PM 93-09.

In order to assure equitable representation on the University Reappointment, Tenure, and Promotion (RTP) Committee, the membership shall consist of:

1. One member from the College of Arts and Sciences, elected by CAS faculty

2. One member from the School of Education, elected by SOE faculty

3. One member from the School of Health, elected by SOH faculty

4. One member from the School of Management, elected by SOM faculty

5. Three at-large members elected by the General Faculty.

M E M O R A N D U M
 
 

To: Campus Community
Date: March 8, 1994
PM 94-02     Supersedes PM 87-13
From: Robert C. Detweiler, President
Subject: Program Review Panel

Pursuant to the recommendation of the Academic Senate (FPC 93-21), the membership and charge of the Program Review Panel will be amended, effective with the 1994-95 academic year.

1.         Overview

Program reviews will be coordinated by the Program Review Panel (PRP). PRP will be composed of 11 members (including its Chair).

The Program Review Panel, which reports to the Vice President, Academic Affairs, has the following responsibilities:

Oversight of the rotating five-year academic program reviews described in the February 1990 Academic Program Review Guide and/or successor guides developed by the Program Review Panel and approved by the Academic Senate;

Compilation of general information, program findings and recommendations, based on departmental self-studies and outside reviewer observations, and resource information (financial, faculty, library, programmatic) provided by the Office of Academic Affairs. Individual program reports are to be forwarded to the Vice President, Academic Affairs to share with the affected Schools and departments and to follow up as appropriate;

Implementation of the guidelines of the Western Association of Schools and Colleges calling for use of student outcomes assessment in evaluating program and institutional quality;

Implementation of the recommendations of the most recent visiting team of the Western Association of Schools and Colleges concerning the development of outcomes assessment measures at CSUDH;

Integration of Program Review activities with the Student Outcomes Assessment activities conducted in connection with the U.S. Department of Education Title 3 award for institutional development, tentatively covering the five year period 1992-97. Student Outcomes Assessment activities will be undertaken each year by a different School.

Off-cycle review of academic programs when recommended by the President, the Academic Senate, or the previous PRP review report.

Five faculty selected by the Academic Senate. They will serve for two years with staggered terms to ensure continuity.

Two faculty involved in Title 3 Student Outcomes Assessment activities supported by Title III. These faculty will serve during the one year their School is participating in Title III-supported activities. The faculty will be selected by the School Title III coordinating committee.

One faculty from the School or portion of CAS which will initiate Title III outcomes assessment activities in the next academic year. These faculty will be selected by the School or group of departments. One faculty from the School or group of departments which has completed Title III outcomes assessment activities in the prior academic year. These faculty will be selected by the School or group of departments.

One student, selected by the Associated Students form nominations made by the School Deans. The student will serve for one academic year with the possibility of renewal for an additional year.

One Instructional Dean, who will serve for two years, appointed in consultation with the Council of Instructional Deans.

Staff support for the PRP. will be provided by the Office of Academic Affairs (Associate Vice President, Director of Institutional Research, and library).

The Panel will prepare a written Annual Report on its activities and make recommendations based on its experience. The Annual Report will be given to the Chair of the Academic Senate and the Vice President of Academic Affairs.

M E M O R A N D U M
 
 

To: Campus Community
Date: September 20, 1994
PM 94-03
From: Robert C. Detweiler, President
Subject: General Studies Committee

Pursuant to the recommendation of the Academic Senate (FPC 94-04), the membership and charge of the General Studies Committee will be amended, effective with the 1994-95 academic year. GENERAL STUDIES COMMITTEE

1.        Overview

The General Studies Committee provides for the governance of General Studies within the University.
2.        Charge
The General Studies Committee, which reports to the Dean of the College of Arts and Sciences, has the following responsibilities:
- Provides for the governance of General Studies within the University as a whole;

- Relates General Studies effectively to all the necessary parts of university life;

- Assists the General Studies coordinator in review of all General Studies proposals;

- Conducts evaluations of General Studies on a regular basis.

3.       Committee Membership
The General Studies Coordinator, appointed by the Dean of the College of Arts and Sciences, serves as chair of the committee. One faculty member elected from the School of Management.

- One faculty member elected from the School of Health.

- One faculty member elected from the School of Education.

- Three faculty members elected from the College of Arts and Sciences, with no more than one member from any one department.

- One student member selected by Associated Students, Inc. for a one year term.

- The Liberal Studies Coordinator, who serves as an ex officio, none-voting member.

The faculty members elected by the schools and college will serve for a term of two years, staggered to ensure continuity. At the first meeting in 1994-95, it will be determined which members shall serve an initial one year term and which shall serve an initial two year term. The Coordinators of General Studies and Liberal Studies shall serve as long as they hold those positions.

M E M O R A N D U M
 
 

To: Campus Community
Date: November 10, 1994
PM 94-04     Supersedes APL 85-1 (Superseded by PM 98-09)
From: Robert C. Detweiler, President
Subject: University Telephone Policy and Guidelines

I am pleased to approve the attached University Telephone Policy and Guidelines which provide guidance to all campus offices. These guidelines update those previously specified in APL 85-1.

Attachment

The mission of Telephone Services is to provide operation and maintenance of University voice communications in support of faculty, staff and students. The scope of the responsibility includes provision and maintenance of campus office telephones, courtesy telephones and directories, public telephones, emergency telephone call boxes and revision and publication of an annual campus telephone directory. The unit also prints and disseminates information on communications policies and procedures, equipment and usage.

The following is University policy regarding telephone services and the use of telephones. The objective of these policies is to provide satisfactory customer service in a cost effective manner.

PERSONAL TELEPHONE CALLS

The policy regarding personal calls placed over State telephones is consistent with the guidance and prohibitions set forth in State Administrative Manual 4525.8. Personal calls should not interfere with the conduct of State business. Frequency and duration of personal calls should be kept at a minimum in order to reduce telephone charges and lost personnel time. Personal long distance telephone calls must be billed to the caller's home telephone or placed "collect". Unit telephone bills will be provided by Telephone Services to unit supervisors for their review, comments, and appropriate action in the case of unauthorized uses of State telephones.

COLLECT CALLS AND THIRD PARTY BILLED CALLS

The acceptance of incoming collect calls is not authorized. Any exceptions must be approved by unit supervisors, based on emergency requirements. Third party charged calls (calls placed from an off-campus number to another off-campus number and billed to an existing University number) are not authorized.

TELEPHONE CREDIT CARD GUIDELINES

Telephone credit cards are to be used by employees on travel status or employees who frequently travel to work locations away from their home office. Employees working from home should not normally charge business related calls to telephone credit cards, since this is not considered travel status. Reimbursement will be handled via a personal voucher. Every credit card call carries a 40 cent surcharge, therefore local calls (calls not further than 40 miles) should be placed via coin phones, to avoid excessive billing for local calls.

If your credit card is lost or stolen, report the loss or theft to Telephone Services at extension 3800 as soon as possible. The card will be immediately cancelled, and a new one reissued. If you leave the University's employment you must return the credit card and it will be immediately cancelled.

INTERNATIONAL TELEPHONE CALLS AND FACSIMILES

All requests for approval of telephone calls, facsimiles or other communications outside the continental U. S. must be coordinated with Telephone Services. Telephone Services will provide assistance in routing communications through the use of the most efficient and cost effective means.

TELEPHONE SERVICE REQUESTS

Telephone Services has sole authorization to place orders for repairs, installations and changes to telephone service. All requests must be forwarded to Telephone Services. A letter of justification must accompany requests for new service.

TELEPHONE RELOCATIONS

Convenience relocations necessitated by furniture rearrangement, etc., and additional features of a non-essential nature, i.e. longer phone cords, will be charged to the requesting department's budget. Adds, moves and changes associated with a remodeling project will also be charged to the requesting department's budget. A budget line item to cover telephone related charges must be included in the total cost of the project. This can be accomplished by coordinating project with Telephone Services. Grants, when appropriate, should also include a line item for Telephone Services. Relocation of telephones because of new building or University organizational changes will be made at University expense.

Whenever possible, department telephone numbers will be moved with the department upon relocation, however, relocation of faculty telephone numbers is not authorized. Faculty will be provided a new telephone number at the new location.

TELEPHONE INSTALLATIONS

Telephones will be installed and maintained at University expense in academic and administrative departments. Telephones are provided and should be assigned only to regular employees of the unit. The University will not normally provide telephones solely for the use of student assistants unless the student assistant's primary function is operator or receptionist. A maximum of one single line telephone will be installed in faculty offices and in most laboratories for emergency use only.

Telephones operating from the University system will be installed in various auxiliary units on campus but will be billed to those units. This includes operations under the jurisdiction of the Foundation, the Student Association or other organizations which are not fully state-supported. Other University activities may also be billed, depending upon the source of funding. For example, University projects funded for research, by grants or state lottery funds may be required to support their own telephone service charges. The department responsible for charge back of such services must submit in wafting authorization for charge back and provide an account number to be used for charge back of services. Such departments must coordinate their telephone service requirements with Telephone Services.

PRIVATE TELEPHONE AND COMMUNICATIONS DEVICES PURCHAS/USE

Employees may purchase and use a telephone of their choice if the set meets FCC and other regulations. Pdor to purchase, the individual should consult with Telephone Services to insure compliance with regulations. This applies to answering machines, fax devices and fax machines. Equipment purchased by individuals with private funds for use with their University telephone service becomes the responsibility of the purchaser, including repair and maintenance of such equipment.

TELECOMMUNICATIONS DEVICE FOR THE DEAF

The Office of Disabled Student Services is equipped with a Telecommunications Device for the Deaf (TDD). All campus lines are TDD compatible but do not have the device required to handle such calls. Contact Telephone Services if a TDD is necessary.

THREATENING. OBSCENE OR HARASSING TELEPHONE CALLS

Threatening phone calls must be reported to Public Safety immediately. Obscene or harassing phone calls, should be reported to Telephone Services when received. Threatening, obscene and harassing calls are prohibited by Federal and State laws. Making or permitting such calls may result in a fine or imprisonment or both per Federal Communications Act, Section 223; California Penal Code, Section 653m. 3

M E M O R A N D U M
 
 

To: Campus Community
Date: September 20, 1994
PM 94-05
From: Robert C. Detweiler, President
Subject: Graduation Writing Assessment Requirement

Pursuant to the recommendation of the Academic Senate (FPC 94-02), the membership and charge of the University Composition Committee will be amended, effective with the 1994-95 academic year.

1.        Overview

The Graduation Writing Assessment Requirement (GWAR) as instituted by The California State University requires all CSU campuses to certify the writing proficiency of all undergraduate and graduate students before their degrees are granted. The GWAR Coordinator and the University Composition Committee shall be responsible for seeing that the GWAR is implemented and administered at CSUDH. Achieving the goals of the GWAR is a university-wide responsibility, not a departmental one.

CSUDH students may meet the GWAR in one of two ways: by successful completion of the Graduation Writing Examination (OWE) or by successful completion of one of the approved writing certification courses.

The University Composition Committee and the GWAR Coordinator have the responsibility to implement and administer the GWAR. The Committee and Coordinator report to the Dean of the College of Arts and Sciences. The Committee and Coordinator shall:
•  review and oversee the implementation of all policies and procedures associated with the  GWAR, such as, but not limited to, the scoring guide, the appeals process, the granting of more time to non-native speakers of English on the GWE, and the testing calendar. Recommendations for changes to policies must be submitted to the Educational Policies Committee of the Academic Senate.
• review and revise, if necessary, the criteria that govern all GWAR certification courses.
• Oversee all certification courses that satisfy the GWAR and examine the effectiveness of all courses that satisfy the GWAR. The University Composition Committee and the GWAR Coordinator, working together, are empowered to remove a course from the list of GWAR certification courses if that course does not meet the criteria for GWAR courses.
• review all proposals from departments and programs wishing to offer courses that would satisfy the GWAR. If a proposal is not approved, an explanation of the reasons for that decision shall be sent to the proposer.
• administer the Graduation Writing Examination (GWE) and the Composition Cooperative (the end-of-the-semester essay examination administered in all certification courses).
• review the items in the pool of prompts approved for the GWE and the Composition Cooperative, examine the item history of each, and delete those that have not worked well. A Test Development Committee shall be convened at regular intervals to insure the addition of fresh prompts to the pool.
• conduct a periodic review-and revision, as needed, of such published material as the Graduation Writing Examination (GWE) and catalogue copy.
• design a plan for the collection of statistical information such as readers' statistics and the pass rates for each administration of the GWE and Composition Cooperative.
• develop programs that facilitate writing across the curriculum.
• develop linkages with two-year colleges in the Los Angeles area. Such linkages may involve the inclusion of community college faculty to serve as GWE readers and workshops designed to inform two-year college faculty of the GWAR standards.
• work with appropriate Academic Affairs administrators and university committees to set the student fee for the GWE.

The fee for the GWE should be set at a level to assure that the costs of GWAR administration and GWE grading are completely self-supporting.

The University Composition Committee shall be made up of the following members, effective with the 1994-95 academic year:
• one full-time faculty member from the College of Arts and Sciences elected by the faculty of the college, but not to include any faculty member of the English Department.
• one full-time faculty member from the School of Education elected by the faculty from the school.
• one full-time faculty member from the School of Health elected by the faculty of the school.
• one full-time faculty member from the School of Management elected by the faculty of the school.
• two full-time faculty members from the Department of English elected by the faculty of the department.
• the Coordinator of the Writing Adjunct in the Interdisciplinary Studies Program.
• the Composition Coordinator in the English Department.
• the University Coordinator of General Studies.
• the GWAR Coordinator, who shall serve as the chair of the committee.

The elected members of the committee shall serve two-year terms, except that the newly re-constituted committee shall, at its first meeting in Fall, 1994, arrange to stagger these terms so that one half of the elected faculty shall serve an initial two year term and the other half of the elected faculty will serve an initial one year term.

Coordinator The office of the Dean of the College of Arts and Sciences shall send out a campus-wide announcement inviting applications for the GWAR Coordinator position from CSUDH faculty who have expertise in the teaching and assessment of writing and skill at administering programs. A GWAR Coordinator Selection Advisory Committee, comprised of faculty experienced in the teaching of writing, shall be appointed by the CAS Dean or his/her designee to review the applications and to recommend three applicants, in ranked order, to the CAS Dean, who shall make the final appointment.

M E M O R A N D U M
 
 

To: Campus Community
Date: November 18, 1994
PM 94-06     Supersedes APL 85-1
From: Robert C. Detweiler, President
Subject: Attendance at First Class Meetings

On the basis of a recommendation from the Academic Senate, we are implementing a revised policy on attendance at first class meetings.

The policy is to be as follows:

Prior to the end of the second week of classes, a faculty member may, by followin