PM 96-01 Policy on Sexual Assault

PM 96-02 Student Grade Appeals

PM 96-03 Policy for Scheduling of University computer Labs

PM 96-04

PM 96-05 Graduate Council

PM 96-06 Program Review Panel  (Superseded by PM 98-04)

PM 96-07 University Curriculum Committee

PM 96-08 Cover Memo - Call for PSSi Application Dates RTP Committee

PM 96-08 PSSI Application/Nomination Form

PM 96-08 Performance Salary Step Increases

Pm 96-09

PM 96-10 Part-Time, Temporary Faculty Employees: Recruitment, Appoinment, Evauations and Reappoinment

M E M O R A N D U M
 
 

To: Campus Community
Date: May 29, 1996
PM 91-01
From: Robert C. Detweiler, President
Subject: Policy on Sexual Assault

The attached policy implements the mandates of AB 3098 which requires postsecondary institutions in California to adopt specific procedures and protocols to provide treatment and information to victims of sexual assault on campus or in campus-affiliated locations. The policy responds directly to the eight areas specified in the State legislation.

I. OBJECTIVES

California State University, Dominguez Hills strives to provide an optimal environment for growth and learning. The campus community has a right to pursue these goals in an atmosphere conducive to personal safety. All forms of sexual assault are acts of aggression or violence against individuals. A sexual assault perpetrated on campus or in a campus-affiliated location will be investigated for possible disciplinary actions and/or criminal prosecution.

Any involuntary sexual act in which a person is threatened, coerced or forced to comply against her/his will. Such acts include, but are not limited to: rape (including "acquaintance rape"), forced sodomy, forced oral copulation, rape by a foreign object, sexual battery, or threat of sexual assault.

All incidents of sexual assault should be reported to the Department of Public Safety (University Police), either directly by the victim or with the consent of the victim. The Department of Public Safety will notify the Vice- President for Student Affairs of all sexual assault reports, and will also notify other departments on campus, as appropriate, on a need-to-know basis. Protection of the identity of the victim will be of the highest priority in making such notifications. If the victim reports a sexual assault to someone on campus other than the Department of Public Safety, that person should encourage the victim to contact that department. If the victim cannot be persuaded to report the incident to the police, she/he should be referred to the Health Center, the Counseling Center, the Women's Center or the Vice President for Student Affairs for assistance and support.

1. All reports of sexual assault will be thoroughly investigated by the university police. Arrests will be made when appropriate. If indicated, results of investigations will be submitted to the District Attorney's office for evaluation for criminal prosecution.

2. University police will inform victims of their legal rights and options, including: criminal prosecution, civil prosecution, Victim's Assistance aid, the disciplinary process through the university, and the availability of mediation.

3. University police will apprise victims of resources available to them on campus, including health and counseling services. They will also advise the victim of the availability of sexual assault assistance programs off campus.

4. If necessary or indicated, an officer will transport the victim to an appropriate emergency medical facility for treatment and/or evidence collection. Officers will inform the victim of the right to have a friend family member accompany them to the hospital. When possible, a same-sex officer will be assigned to interview the victim and provide transport to the medical facility.

5. The Department of Public Safety will notify the campus community of all incidents of rape, and of all other incidents of sexual assault as appropriate. Notification shall occur as soon as possible by way of a written "Crime Alert Bulletin" and shall be widely disseminated. Only those details of the assault which are essential to the health and safety of the campus community shall be released. Public Safety will also notify parents or relatives of the victim as appropriate and with the consent of the victim.

Responses to the media regarding any incident of sexual assault will be handled by the office of University Relations. The name of the victim will not be disclosed in any notification, either to the campus community or to the media.

University police are responsible for the following reporting requirements:

1. When victims are under 18 years of age, a Department of Justice form SS 8583 must be submitted to the California Department of Justice in Sacramento.

2. Statistics on sexual assaults must be made available to those who inquire about the occurrence on campus.

3. Sexual assault could require completion of domestic violence-related calls for assistance - form BCS 715 under Penal Code Section 13?30 (a) Or Section P.C. 13700 (a).

4. Monthly statistics will be submitted routinely to the Department of Justice.

5. The university police Investigator has responsibility for maintaining and submitting all required legal reporting.

The campus has designated the Vice President for Student Affairs as the person responsible for collecting data on incidents of sexual assault on campus and at campus-related events. The Vice President will also be responsible for insuring that information on incidents of sexual assault are reported through the President to the CSU Chancellor's Office, as required by AAES 87-07.

A. Student Disciplinary Cases The procedures utilized in cases involving sexual assault are governed by existing disciplinary policies set forth in California State University, Executive Order No. 148. In cases where the accused is a  student or student organization, the report should be made to the Vice President for Student Affairs, who will initiate appropriate action for investigating the complaint. The disciplinary process requires that both the victim and alleged assailant will be informed of their legal rights.
1. Victims of a sexual assault are entitled to information regarding the status of their case and its resolution. Such information should be provided to the victim by the Vice President for Student Affairs or his/her designee, or the appointed Campus Discipline Coordinator.

2. Victims will be informed of the need to identify both The victim and the assailant in the investigation and hearing of either a student discipline case or a criminal prosecution.

3. All current policies regarding confidentiality and students' records will be followed in~accordance with Federal and State laws and CSU policies.

4. All reports and recommendations from ~ student disciplinary case will be forwarded to the Vice President for Student Affairs for final disposition. The severity and number of sanctions applied in cases of sexual assault will depend on the nature of the case and the degree of complicity. Any of the following are possible sanctions for-students found guilty of such charges:

a. Expulsion
b. Suspension for a specific time
c. Barring of access to the campus
d. Disciplinary probation for a specific time

B. Employee Discipline Cases In cases in which the accused is an employee of the university, the report should be made to the Executive Vice President for Administration, who will initiate appropriate action for investigating the complaint. Both the victim and the alleged assailant will be informed of their legal rights. All reports and recommendations resulting from such an investigation will be forwarded to the President for final disposition. Possible sanctions for an employee found guilty of such charges include, but are not limited to:
a. Termination
b. Suspension for a specific time
c. Formal reprimand

Any student, faculty or staff member of the university who is or has been the victim of a sexual assault on campus or at a campus-sponsored event is entitled to receive support services available on campus.

Counseling services are provided through either Health Programs and Psychological Counseling or Student Development. Staff who have been trained in working with victims of sexual assault and other violent crime are available in each unit.

Victims of sexual assault can receive first aid and urgent care in the Student Health Center. Individuale needing a full medical evaluation, including evidence collection, will be referred and transported to a local emergency care facility or hospital equipped to provide those services. The Student Health Center will also provide follow-up care to sexual assault victims, including STD and pregnancy testing, referrals for HIV testing, or addressing other health concerns that may be indicated subsequent to the assault.

Other offices on campus will as a matter of policy provide additional support services to students, including alternative housing assignments and academic assistance alternatives. The Vice President for Student Affairs will insure that victims of sexual assault receive the necessary support services.

The university believes it is important to offer preventive as well as ameliorative programming to deal with issues of sexual assault. A number of offices have been providing such services and will continue to do so as a matter of policy. Public Safety, Health Programs and Psychological Counseling, Student Development, Student Programs, Housing and the Women's Center have been involved independently and jointly in providing workshops and seminars on crime prevention, rape prevention and "acquaintance rape" awareness. A brochure we developed entitled "About Rape" has been widely disseminated on campus for several years. It includes information about on and off-campus resources available to students. The university will continue to seek additional activities which address increased awareness and prevention of incidents of sexual assault. 5 PM 96-01 5/ 96

M E M O R A N D U M
 
 

To: Campus Community
Date: February 23, 1996
PM 96-02    Supersedes PM 87-01
From: Robert C. Detweiler, President
Subject: Student Grade Appeals

Upon the recommendation of the Academic Senate (EPC 95-12), I am approving the following change in University policy, effective immediately. This policy supersedes PM 87-01.

Introduction

California State University, Dominguez Hills, to implement the Chancellor's Executive Order No. 320, has developed these procedures to deal with the assignment of grades and grade appeals. This appeal procedure is to be read along with Order 320.

Grades at the University are reported in a manner to assure that they come from the instructor of record. Each semester before the beginning of final examinations, each instructor is provided with a final grade roster and instructions for reporting grades. The instructor personally submits completed grade rosters to the Office of Registrar, where they are processed and forwarded to Computer Services.

Changes of grade are submitted by instructors under several circumstances, including removal of an incomplete grade, submission of a final grade for which an SP (Satisfactory Progress) has been previously submitted, submission of a final grade to replace an RD (Record Delayed) sym- bol that resulted from no grade or an incorrect grade being submitted when grades were due, change of a letter grade based upon clerical error in reporting the original grade or upon recomputation of a grade because of additional work submitted. These changes are reported on the Change of Grade form. A number of grades, usually involving a change from U or F to W. are changed by petition. This process generally involves requests based upon extenuating circum-stances, such as physical inability to appear on campus to properly withdraw, or mistaken assumptions of the students regarding drop or withdrawal procedures. The petition requires the recommendation of the instructor involved and the appropriate School Dean. A final action is taken by the Registrar based upon these recommendations. Information about changed grades is sent to instructors to verify that the change requests were legitimate.

If an instructor fails to assign a grade to a student, the Department Chair will work with quali- fied faculty members and assign an appropriate grade. The School Dean, Chair of the Academic Senate, and University President will be informed when a Department Chair has had to take such action.

These appeal procedures are not to be used to review a University student disciplinary decision under Executive Order No. 628. For example, if a student was found in the disciplinary process to have cheated in a course and, among other things, a grade of F was ordered for that course, these appeal procedures could not be used to challenge that F grade.

A grade appeal is permitted when a student can show clear evidence that a grade was contrary to procedures as specified in the course syllabus, was based on prejudice, was capricious, or was the result of computational or clerical error. The presumption is that the grades assigned are correct until there is a clear demonstration otherwise. The burden of proof is heavy, and it rests with the student who is appealing.

Any student or faculty member involved in a grade appeals dispute who thinks that this appeals procedure has not been properly followed should state in writing his or her complaint and reasons to the University President with a copy to the Chair of the Academic Senate. The Uni- versity President, or designee, will give a decision in writing within seven days about the procedural issue.

These appeal procedures may be revised from time to time by the Academic Senate with the concurrence of the President. Changes will be immediately posted in official copies of the pro- cedures in the offices of the Academic Senate, University President, Vice President of Student Affairs, Associate Vice President of Faculty Affairs, and Associated Students.

1.0      Purpose

1.1    A Student Grade Appeals Board is hereby established by the University and is charged with responsibility of processing grade appeals of students at California State University, Dominguez Hills, against members of the faculty.

2.1      The Student Grade Appeals Board shall be composed as follows: Four academic employees, one of whom shall be a Student Services Professional, and two members of the student body.

2.2     The academic members of the Board must be tenured faculty and shall be elected by the Academic Senate upon nomination of its Executive Committee, with nomi- nations permitted from the Senate floor. No more than one Board member will be elected from any school or comparable unit.

Student members shall be elected by a majority vote of the Associated Students Council. Students elected must be full-time students and have and maintain at least a 2.5 cumulative GPA.

Members of the Board shall serve one-year terms but shall continue to serve until the new Board is constituted and has disposed of all pending cases. Members are eligible for reelection to the Board.

In the event of a vacancy caused by a member's resignation, inability to serve, or other cause, the replacement of an academic member shall be by appointment of the Academic Senate Executive Committee, and the replacement of a student member shall be by majority vote of the Associated Students Council.

2.3    The Academic Senate will designate which academic member of the Board will serve as Chair of the Board.
A quorum of the Board shall consist of three members, with no less than two of the teaching faculty members in attendance.

The election of members to the Board shall be conducted by May 1 of each aca- demic year by the Academic Senate and the Associated Students Council. The Board selected in May will not function until the beginning of the next academic year in September. Grade appeals that were received and the merits of which were being considered by an outgoing Board will be decided by that Board before it terminates its existence. Thus, there may be times at the beginning of an aca- demic year when two Student Grade Appeals Boards exist simultaneously, a retiring Board completing work on pending cases and a new, incoming Board available to receive new cases.

Grade appeal matters that arise in the summer will, to the extent possible, be processed through the level of School Dean and, if not resolved, be referred to the new Board after the beginning of the academic year in September.

3.1     Initiation of a Grade Appeal.
3.1.1     A student who thinks he or she has a basis for a grade appeal will first seek to resolve the matter informally with the instructor of record or other appropriate individual. For a student to be able to proceed with a grade appeal, the student must have met with the faculty member within one regular semester session of the time the student knew or should have known of the problem or dispute, unless there is a prior agreement for extension between the student and the Chair of the Board.

3.1.2     If the matter is not worked out informally within 15 classroom days to the satisfaction of the parties, the student or his/her representative, may send a formal grade appeal, in writing, to the Dean of the School. A copy of the grade appeal must simultaneously be filed by the student with the Office of Faculty Affairs. The student's written statement will contain the following:

A clear statement of the problem;

The specific action requested of the University; and

Arguments to support the student's request.

3.1.3   The Dean of the School will show the student's written statement to the faculty member and Department Chair and request without delay a written statement of their positions and other comments. After receiving a joint statement, or separate statements, from the faculty member and the De- partment Chair, the Dean will have 15 classroom days to resolve the problem in coordination with the parties, otherwise he/she will forward the case file, including the student's statement and the faculty member's and the Chair's written responses to the Chair of the Student Grade Appeals Board, along with the recommendation of the Dean. The Dean will give information copies of that recommendation to the parties.
3.2     Preliminary Investigation.
3.2.1     Upon receipt of the grade appeal file, the Chair of the Student Grade Appeals Board will without delay meet with the Associate Vice President of Faculty Affairs to select a tenured faculty member to serve as the preliminary investigator. The preliminary investigator will not be a member of the Board.

3.2.2     The preliminary investigator shall confer with the aggrieved student, the faculty member, the Department Chair, and the School Dean in making a preliminary investigation of the facts alleged by the student. Each party will have an opportunity to clarify in writing for the preliminary investi- gator their earlier written statement of their positions.

3.2.3     Within 15 classroom days of his/her appointment, the preliminary investi- gator shall submit to the Chair of the Board a full written report of the extent and conclusions of the investigation. The written statement of the parties will be attached to that report.

3.2.4     In making the written report, the preliminary investigator will remember that there is a presumption that faculty members act correctly in assigning grades, and in otherwise managing students and classes, and the burden of proof must be met by the person with the complaint to show that the conduct by the faculty member was contrary to procedures, arbitrary, unreasonable, prejudiced, capricious, or the result of computational or clerical error. A faculty member's action is not to be reversed if the action resulted from the exercise of reasonable judgment.

3.3     Initial Determination by Board
3.3.1     The preliminary investigator shall indicate in the report whether there appears to be cause for a grade appeal, whether there is substantial evi- dence to support the complaint, and if so, the nature of the evidence, and whether the grade appeal should either be dropped or proceed to a formal hearing by the entire Board.

3.3.2     The Chair shall convene the Board without delay after receiving the report of the preliminary investigator. The Board shall determine by majority vote whether apparent cause for a grade appeal exists. Such determination by the Board shall be final.

3.3.3     If the Board by majority vote concludes that there is no cause for a grade appeal, such determination shall conclude the proceedings, and the parties will be so advised in writing.

3.3.4     If there is a tie vote on the initial determination by the Board, the actions of the faculty member shall be sustained.

3.3.5     If the Board by majority vote concludes that cause for a grade appeal appears to exist, it will proceed as indicated in 3.4 below.

3.4     Hearing
3.4.1    The Chair of the Board shall schedule the hearing without delay and notify the aggrieved student and the faculty member against whom the grade appeal was asserted of the times and places of the hearing or hearings.

3.4.2    The hearing shall be closed, informal in nature, and conducted in a spirit of mediation and conciliation. Both the student and faculty member con- cerned shall be afforded an opportunity to testify, present witnesses, and introduce evidence relevant to the grade appeal.

3.4.2.1   If both the student and faculty member agree, the hearing may be open to the public.

3.4.2.2   The student and faculty member may have one or two advisors or assistants at the hearing, but neither the student nor the faculty member will be assisted by an attorney who is a member of the Bar of the State of California.

3.4.2.3   At a closed hearing, attendance shall be limited to: Members of the Board, The student and the student's advisor, if any, and Witnesses while giving evidence.

3.4.2.4   The contents of a closed hearing will be kept confidential and will be disclosed only to the extent necessary for the Board to make its final report.

3.4.2.5  The Board may on its own initiative call as a witness one or more qualified faculty and receive from them as a witness testimony of fact or opinion. Any qualified faculty member who gives opinion testimony must be unbiased and have had no prior involvement with the grade dispute.

3.4.2.6   It shall be the duty of any on-duty employees of the campus, ex- cept the University President, to appear at the hearing as requested by the Chair.

3.4.2.7   The student will present his or her entire case first in the hearing. Thereafter, the faculty member may request the Board to rule against the student on the basis that the student has not proved his or her case and met the burden of proof by a preponderance of the evidence. If the Board rules for the faculty member's request, the hearing terminates and the Board will write its final report. If the Board rules against the faculty member's request, the hearing con- tinues and the faculty member will present histher case.

3.4.2.8   The hearing will not be recorded by machine, court reporter, or other means. Cameras are not permitted at a closed hearing.

3.5      Board Decision and Report
3.5.1    At the conclusion of the hearing, the Board members who attended the hearings will meet privately with all other people excluded to consider the evidence, reach a decision, and begin to prepare a report. The Board should issue the report within 15 classroom days, noting specifically the findings of fact, conclusions, and decision as to disposition of the grade appeal. The Board will rule in favor of the student only if the student has demonstrated by a preponderance of the evidence that he or she was directly wronged by the improper action of the faculty member.
3.5.1.1     If the issue or one of the issues at the hearing was a grade appeal, the student members of the Board would vote on the issue of whether or not the student showed by a preponderance of evidence that the grade assigned was inappropriate. If a majority of the Board concluded that it was, only the faculty members of the Board would proceed to determine the appropriate grade. A deter- mination by these members of the appropriate grade to be assigned may include consultation with members of the appropriate depart- ment who have expertise in the subject matter, but who are not affected by the grade appeal. A grade may be lowered as well as raised.
3.5.2   The Board's decision must have the support of a majority vote of the Board. In the event of a tie vote, the grade appeal is denied. A minority position may be expressed either as a section in the Board's report, or as a separate report.

3.5.3   The board will send copies of its decision and report to the student, faculty member, preliminary investigator, Department Chair, School Dean, and the Associate Vice President of Faculty Affairs. The decision will be binding on the parties unless it is contrary to law or clear rules or policies that control the University.

3.5.3.1    If the Board decision was that a grade should be changed, the faculty member has 10 calendar days to give a Change of Grade card to the Chair of the Board or show that the Board's decision is contrary to law, rule, or policy. If the Chair does not receive the Change of Grade card within 10 calendar days, the Chair will ask the University President to direct the Office of the Registrar to make the grade change based upon a Change of Grade card signed by the Chair of the Student Grade Appeals Board.

3.5.3.2    If the University President will direct the Office of the Registrar to accept the card signed by the Chair of the Board. If the Board's decision involved issues other than a grade appeal, the Associate Vice President of Faculty Affairs will work with the parties to implement the Board's decision.

3.5.4    Neither the student nor the faculty member may appeal the merits or facts of the case beyond the Board. Neither may appeal to the University President or the Academic Senate to review the merits and facts of the case. Neither the University President nor the Senate may review the Board's decision of the facts and merits of the case on its own initiative. When the Board has decided the facts and merits of the case, all on- campus remedies have been exhausted. The decision of the Board on the facts and merits of the case will be final and binding. However, the University President or Academic Senate may consider whether the Board acted contrary to law, rule, or policy.

M E M O R A N D U M
 
 

To: Campus Community
Date: Marh 5, 1996
PM 96-03
From: Robert C. Detweiler, President
Subject: Policy for Scheduling of University Computer Labs

Following review by the University Academic Computing Advisory Committee and upon recommendation by the Academic Senate, the following policy and procedural guidelines for the use of university computer labs are now in effect.

The university provides computer labs for its students as a resource to support the instructional program. The university is committed to providing students with opportunities to develop computer-based skills necessary for their educational, professional and personal development. The instructional program includes courses that teach computer skills directly as well as those that use computer based instruction and activities to achieve understanding of the diverse subject-matter in the curriculum. The primary goal of the policy on computer lab scheduling is to maximize the availability of the resources of the labs for student use throughout the day, afternoon, evening, and week-end hours. The policy outlined here is designed to maximize lab availability for drop-in use, as well as provide adequate opportunities for the instructional program to teach computer- based skills.

I.         PRIORITY FOR USE OF COMPUTER LABS

Among the various constituencies who have made claims or requests for use of the computer labs over time, the following priorities shall be recognized.

A.       Courses required for degree programs and other regular university courses (students/faculty)
B.        Instructional Computing Workshops
C.        Other "Special Sessions" courses (students/faculty)
D.       CAMS classes (students/faculty)
E.        Other Extension courses (students/faculty)
F.        Off-campus groups, even if the group is co-sponsored by a university unit.

A.     "Term-long" use of a computer lab is assigned use for a scheduled class section throughout an academic term.

B.     "Ad hoc" use of a computer lab is assigned occasional use of a computer lab for a scheduled class section. Requests for use of a computer lab exceeding the equivalent of six class sessions (1 1/4 hour modules) per term shall be considered Nterm-longN use.

C.    "Open hoursN refers to assigned time blocks in which a computer lab is available to any student on a "drop-in" basis.

D.    The Academic Computer Lab Access Committee (or ACLAC) shall be the responsible body for implementing the lab scheduling policy and for resolving conflicts over requests for use of the computer labs. ACLAC will receive all requests for "term-long" use and will review requests for formal exceptions to this policy. ACLAC is chaired by the Associate Vice President for Academic Planning who serves in an "ax-officio" non-voting capacity. Membership of ACLAC shall include: two faculty appointed by the Academic Senate, the campus Instructional Computing Coordinator, a schooVcollege Dean or Associate Dean and one student appointed in consultation with ASI. ACLAC makes recommendations to the Associate Vice President for Academic Planning who shall make the final decisions on computer lab scheduling.

Procedures for requesting "term-long," "ad hoc," and "open hours" use are outlined below.

A.    Provisions for "term-long" use:

1.    Term-long" use shall be limited to those course sections that have specific laboratory (L) or activity (A) components which have been approved through the university curriculum process and which require in-class computing experiences for achievement of student instructional goals. Provisions for a formal exception to this guideline are described in section III A.4.

2.    Only the laboratory or activity components of the course shall be scheduled into the computer lab for the term.

3.    Formal requests for "term-long" lab scheduling shall be made each term at least two months prior to the deadline for submission of the class schedule for that term to Academic Affairs. The formal request shall describe the need for lab access and document, through submission of the course syllabus or assignment list, the ways in which the lab resources would be used. These requests shall be reviewed by the Academic Computer Lab Access Committee (ACLAC). ACLAC shall forward its recommendations to the Associate Vice President for final decision. Once a class has been approved for Term-long" use, it shall not need to be re-approved each term. An approved course shall undergo periodic review by ACLAC every two years to insure that lab access is still essential to the instructional goals of the course. Courses needing more frequent lab access than the parameters for "ad hoc" but less than every class period fall into the category for "term-long" use.

4.     The instructor of a class or the chairperson on behalf of all sections of a class may request a formal exception to the instructional mode (lab or activity sections only) restriction in m.A.I. The request must be submitted at least two months before the class schedule for that term is due to be submitted to Academic Affairs. The written request for Exception" shall include a rationale with supporting documentation in the form of the proposed class syllabus, the explicit goals for the computer learning experiences, and justification as to why the available alternative instructional modes are not appropriate. The request must be reviewed and approved by the department chair or program coordinator and the dean of the school/college prior to submission to ACLAC. ACLAC shall make its recommendation to the AVP Academic Planning who shall make the final decision. Once approved, course "exceptions shall not be required to undergo approval each term, but shall be subject to "periodic review as mentioned in section III .A.3. This provision for exception provides recognition of the varied instructional styles that faculty utilize and the need to encourage instructional innovation and experimentation unconstrained by the course classification system.

B.       Provisions for "ad hoc use:"

1.       Requests for the use of a specific computer lab for a specific class session shall be made in writing. These requests shall be received by the Instructional Computing Supervisor by noon on Friday of the week preceding the requested use. The request should include a brief description of the intended instructional outcomes. This requirement allows lab staff to ensure that the appropriate software or network access will be available in the requested lab before a scheduling commitment is made. Requests to use software not installed on the server in the lab must be submitted at least two weeks in advance of the requested use in order to assure that software needs may be met.

2.        Should the lab be fully scheduled and not able to accommodate the requested ad hoc use, the instructor may contact the instructor of a "term-long" class scheduled in the lab to see if an informal accommodation can be made.

3.       Requests for "ad hoc" use are not limited in any way by the course classification designation, instructional mode, or topic of the class. Instructional and non- instructional computing workshops are considered "ad hoc" use.

4.        Off-campus groups may not schedule computer labs in the evening. Weekend use may not exceed four days per term, and may not be scheduled during the last four weeks of any academic term. This restriction is necessary to assure that adequate lab use opportunities will be reserved for students during the hectic "wind-up" to a term.

C.       Provisions for Computer Lab "open hours;"

1.        Open hours" are periods of time spread throughout the different morning, afternoon, evening and weekend modules during which a specific computer lab is available only to individual students, faculty and staff for "drop-in" use. No "ad hoc" or "term-long" use shall be allowed during "open hours" for a specific lab. Access to stations is on a first-come, ffrst-served basis. Provisions for time limitations on use by any individual during any one period may be implemented should demand for the lab resource require rationing. "Open hours" are restricted to CSUDH students, faculty and staff.

2.     The minimum number of weekly "open hours" for each lab shall be defined each term before any reservations are made for "term-long" or "ad hoc" use. The amount of time reserved for open hours for each lab shall be determined by ACLAC based on recommendations from instructional computing services. The time allotted for "open hours" shall reflect usage statistics from prior terms and shall be adjusted during any term when demand requires it.

3.      "Open hours" shall be defined and posted for each specific lab. Academic Affairs shall monitor "open hours" use and may recommend adjustments where usage problems are identified. "Open hours" shall be maximize during the last four weeks of each term to allow students increased opportunity to complete term assignments. "Ad hoc" use for demonstrations, workshops, etc. shall be restricted to the first eleven weeks of each semester.

            The scheduling of the computer labs is the responsibility of the division of Academic Affairs. The Academic Computer Lab Access Committee (ACLAC) shall serve as the body to recommend solutions to conflicts over computer lab use. The committee shall make recommendations to the Associate Vice President for Academic Planning who shall make the final decision in any dispute. The existence of this committee shall not, however, absolve faculty from first making an honest effort to resolve conflicting requests or needs in an informal fashion. ACLAC shall be responsible for receiving input from the Academic Senate, ACAC, deans, or other sources in regard to the operation of the computer lab policy. ACLAC shall be responsible for recommending any changes in the policy that require consultation through the normal policy-making processes of the university.

V.     IDENTIFICATION OF OTHER APPROACHES OR DEVELOPMENTS THAT MAY ENHANCE THE GOALS OF THE COMPUTER LAB ACCESS POLICY

      The eventual full implementation of the campus plan for LAN's and network access, especially the cabling of each classroom and lab, and improved access to campus computer resources from off-campus, can be expected to take some pressure off of the scheduling of computer labs. These developments may empower faculty to integrate computing topics into Heir classes and reduce the demand for scheduled class access to the labs. Combined with increased Internet access through the campus LAN's and communications servers for off-campus users this development may reduce the burden on the labs. It is assumed that as faculty and students achieve more convenient campus computer or Internet access from their homes that more of their computing needs will be met without increasing demand on the labs.

VI.   DATA NEEDS TO SUPPORT A COMPUTER LAB ACCESS POLICY.

       In order for the computer lab policy to develop it's own legitimacy and to maintain its credibility over time, it is essential that accurate data be gathered. ACLAC will work with instructional computing services to develop the range of needed data and review it once collected. Data on "term-long" use, "ad hoc" use, and "drop-in" use is needed to fine-tune allocation strategies, equipment and software replacement plans for the labs, staffing requirements, and allocation of related institutional resources. Additionally, the gathering of survey information assessing computer lab services from both student and faculty clientele should provide an empirical basis for effective decisions.

M E M O R A N D U M
 
 

To: Campus Community
Date: October 28, 1996
PM 96-05
From: Robert C. Detweiler, President
Subject: Graduate Council

Upon the recommendation of the Academic Senate (EPC 96-07), I am establishing the following as university policy, effective with the 1996-97 academic year. This policy supersedes PM 79-23.

A. Functions and Responsibilities

The Graduate Council of CSU Dominguez Hills serves in an advisory capacity to the Academic Senate and to the Dean of Graduate Studies. Policy considerations and recommendations will be forwarded to both.

In addition to providing a network within the campus community for faculty and administrators with responsibility for graduate programs, the Council will play an advocacy role for CSU Dominguez Hills graduate programs both on and off the campus.

1. The Council considers and makes recommendations regarding:

a. University-wide policies regarding requirements and standards for graduate curricula and degrees.
b. University-wide policies for the admission, retention and graduation of students relative to graduate programs.
c. University-wide academic-policies and standards for graduate assistantships, scholarships and fellowships.
d. Policies and procedures for theses, projects and comprehensive examinations.
e. Graduate academic program review.

a. Identify areas regarding graduate programs that need study (e.g. enrollment trends, admission criteria, assessment studies), and request that these studies be initiated.
b. Offer guidance to units in the process of starting new graduate programs.
c. Consider and act upon all other matters which, because of the relevance to graduate standards and curricula, have been referred to the Council by the Academic Senate or Dean of Graduate Studies.
d. Prepare an annual report to present to the Academic Senate Chair and the Dean of Graduate Studies.
B. Membership and Meetings

1. The membership of the Graduate Council shall consist of the following:

a. The coordinator, chairperson or his/her designee for each approved graduate program or option and proposed graduate program on the campus Academic Plan. Graduate programs may send additional non-voting representatives.
b. One graduate student selected by the Associated Students from nominations made by the Graduate Council.
c. The chair sits on the University Curriculum Committee as a voting member.
d. The chair sits on the Program Review Committee as a voting member.
e. Ex officio members will be:
Dean of Graduate Studies
Associate Vice President for Academic Planning
Dean of University Library
Director of Research and Funded Projects
Director of Admission and Records
2. The Graduate Council elects its chair and vice chair from among the current faculty members on the Graduate Council. The term of office for the chair and vice chair shall be two years. The chair and vice chair shall serve concurrent terms. Election shall be by a simple majority vote of the members of the Council. The vice chair serves in the chair's absence.

3. The Graduate Council shall meet at least five times each academic year. Additional meetings may be called at the request of the Chair or a majority of voting members who petition the Chair.

M E M O R A N D U M
 
 

To: Campus Community
Date: October 28, 1996
PM 96-06 (Superseded by PM 98-04)
From: Robert C. Detweiler, President
Subject: Program Review Panel

Upon the recommendation of the Academic Senate (EPC 96-08), I am establishing the following as university policy, effective with the 1996-97 academic year. This policy supercedes PM 94-02.

1. Overview

Program reviews will be coordinated by the Program Review Panel (PRP). PRP will be composed of approximately 16 members (including its Chair).

2. Charge

The Program Review Panel, which reports to the Vice President, Academic Affairs, has the following responsibilities:

• Oversight of the rotating five-year academic program reviews described in the October 1995 Academic Program Review Guide and/or successor guides developed by the Program Review Panel and approved by the Academic Senate;
• Compilation of general information, program findings and recommendations, based on departmental self-studies and outside reviewer observations, and resource information (financial, faculty, library, programmatic) provided by the Office of Academic Affairs. Individual program reports are to be forwarded to the Vice President for Academic Affairs to share with the affected School or College and departments and to follow up as appropriate;
• Implementation of the guidelines of the Western Association of Schools and Colleges calling for use of student outcomes assessment in evaluating program and institutional quality;
• Implementation of the recommendations of the most recent visiting team of the Western Association of Schools and Colleges concerning the development of outcomes assessment measures at CSUDH;

* Integration of Program Review activities with the Student Outcomes Assessment activities conducted in connection with the U.S. Department of Education Title m award for institutional development, tentatively covering the five year period 1992-97 and/or successor awards. Future Student Outcomes Assessment activities will be undertaken each year by a different School on a rotating basis (or as specified by the PRP committee).

• Off-cycle review of academic programs when recommended by the President, the Academic Senate, or the previous PRP review report.

• Five faculty selected by the Academic Senate. They will serve for two years with staggered terms to ensure continuity.
• Two faculty involved in programmatic Student Outcomes Assessment activities. These faculty will serve during the year their School is participating in such activities. The faculty will be selected by the School or group of departments.
• One faculty from the School or group of departments which will initiate programmatic outcomes assessment activities in the next academic year. These faculty will be selected by the School or group of departments.
• One faculty from the School or group of departments which has completed programmatic outcomes assessment activities in the prior academic year. These faculty will be selected by the School or group of departments.
• One student, selected by the Associated Students from nominations made by the School Deans. The student will serve for one academic year with the possibility of renewal for an additional year.
• One Instructional Dean, who will serve for two years, appointed in consultation with the Council of Instructional Deans. Chair of Graduate Council (or designee from Council).
• Chair of University Curriculum Committee (or designee from Committee).
• Ex officio non-voting members:

a. Associate Vice President for Academic Planning
b. Associate Vice President and Dean, Graduate Studies
c. Director of Institutional Research d. Library faculty member, elected by the library Unit 3 faculty.

The Panel will prepare a written annual report on its activities and make recommendations based on its experience. The annual report will be given to the Chair of the Academic Senate and to the Vice President for Academic Affairs.

M E M O R A N D U M
 
 

To: Campus Community
Date: October 28, 1996
PM 96-07
From: Robert C. Detweiler, President
Subject: University Curruculum Committee

Upon the recommendation of the Academic Senate (EPC 96-09), I am establishing the following as university policy, effective with the 1996-97 academic year. This policy supercedes PM 87-12, Supplement No. 1 and Supplement No. 2 amended.

1. Charge of the Committee

• Review and recommend approval or disapproval of new, modified or deleted programs and courses. Review and recommend action on appeals of school curriculum related decisions.
• Review and recommend action on programs scheduled for discontinuance.
• Review and recommend action on proposals returned to originating unit for revision or additional information by off-campus approval bodies.
• Identify curricular policy issues to be referred to the Educational Policies Committee of the Academic Senate.
• Prepare an annual report for the Academic Senate and the Vice President for Academic Affairs.

• Three faculty selected by the Academic Senate.
• One Instructional Dean, who will serve for two years, appointed by the Vice President for Academic Affairs after consultation with the Council of Instructional Deans.
• Library faculty member, elected by the library Unit 3 faculty.
• General Studies Coordinator (or designee from the committee).
• One student representative selected by the Associated Students from nominations made by the school deans. The student will serve for one academic year with the possibility of renewal for an additional year.

Chair of the Educational Policies Committee of the Academic Senate (or designee from the committee).

• Chair of the Graduate Council (or designee from the Council).
• Chair of the Program Review Panel (or designee from the Panel).
• Ex officio non-voting members:

a. Associate Vice President for Academic Planning
b. Associate Vice President and Dean, Graduate Studies
c. Registrar (or designee)

For continuity in decision making, the three faculty members selected by the Academic Senate will serve staggered 2 year terms.

The Committee will elect its own chair annually.

The Associate Vice President for Academic Planning will act as the executive secretary to the committee to schedule and coordinate its activities.

4. Frequency of Meetings:

The committee will meet the second and fourth Wednesday each academic year. The first meeting for Fall term will be in October. The first meeting for Spring term will be March.

5. Evaluation

The committee will prepare a written annual report on its activities and make recommendations based on its experience. The annual report will be given to the Chair of the Academic Senate and to the Vice President of Academic Affairs.

M E M O R A N D U M
 
 

To: All Unit Three Employees
Date: September 3, 1996
PM 96-08 Cover Memo
From: Ira S. Schoenwald, Assoiate Vice President Faculty Affairs
Subject: Call for Performance Salary Step Increase (PSSI) Nominations and Applications
 
 

             Application and Nomination Deadline - October 14, 1996

Beginning October 14, 1996, applications and nominations will be accepted for the 1996-1997 Performance Salary Step Increases (PSSIs). These permanent salary step increases are provided as "...special incentives for outstanding or meritorious performance in the area of teaching, as well as other professional accomplishments and service to the University community."

All PSSI applications/nominations must be made on the official forms. An application/nomination form along with the Presidential Memorandum (PM 96-08) that contains the PSSI criteria, policies, and procedures can be found on the Faculty Affairs' Web Page. (See note on reverse side). Signed and sealed applications/nominations are to be submitted to the department chair, with a copy to Faculty Affairs, by 5:00 p.m. on October 14, 1996. The sealed envelope sent to the department should be identified on the outside as containing a PSSI application. Each candidate may submit only one application/nomination.

All full-time and part-time faculty, including librarians and student services professionals-academic related, are eligible to submit an application or be nominated by other faculty or academic administrators.

Applications and nominations shall be accompanied by a narrative document no longer than six (6) pages. (The six pages includes any supporting documentation.) The narrative must be typed (by typewriter or word processor) in a 12-point font on 8 1/2 by 11 inch plain white paper, double spaced, without cover or binder, and stapled in the upper left hand corner.

The criteria for awarding PSSIs shall be the extent to which the applicant's philosophy and practice in areas of her/his primary responsibility, teaching as well as other professional accomplishments and service to the University community, advance the University Mission. Applicants should refer to the University Mission and the President's Institutional Goals and Planning Guidance when preparing the application.

PM 96-08 sets up a review procedure for each school or college and establishes a University PSSI Committee to make final recommendations to the President. The President will review all of the applications/nominations which have been submitted and the recommendations from the University PSSI Committee and select the recipients of the increases from among this candidate pool by January 1, 1997. The President may consult with academic administrators when selecting the recipients of the PSSI. Following is a brief version of the PSSI timetable.

1. Call for PSSI applications and nominations                      Sep 3, 1996

2. Elections completed by each College/School for members of       Oct 1, 1996
   the Unit and the University PSSI Committees. Deans send
   list of committee members to Associate Vice President for
   Faculty Affairs

3. Deadline for submission of applications/nominations to          Oct 14, 1996
   Department Chairs. One copy of sealed application/
   nomination shall be given directly to Department Chair
   and one copy directly to Associate Vice President for
   Faculty Affairs. Nominees must be given copy of nomination.

4. Department Chairs forward sealed applications/                  Oct 15, 1996
   nominations to appropriate Unit Committees

5. Unit PSSI Committees forward all applications/nominations        Nov 4, 1996
   and recommendations to University PSSI Committee

6. University PSSI Committee forwards applications/                 Dec 1, 1996
   nominations & recommendations to President. (Submission
   of recommendations earlier than December 1 is encouraged)

7. President makes PSSI award decisions                             Jan 1, 1996

8. President (designee) selects Peer Review Panel, in the           Jan 1, 1997
   event the panel is needed

9. Written requests for Peer Review due in Faculty Affairs,        Jan 15, 1997
   which forwards requests to Peer Review Panel

10. Peer Review Panel forwards findings and recommendations         Feb 1, 1997
    to President

11. President notifies employee(s) requesting Peer Review          Feb 15, 1997
    and Peer Review Panel of final decisions, including
    the reasons thereof

NOTE: Dates mandated by Unit Three Agreement are underlined.
      This memo, PSSI APPLICATION/NOMINATION FORM, PM 96-08, and Institutional
      Goals and Planning Guidance can be found on our web page:

                               http://www.csudh.edu

      You may either download the application form or call Faculty Affairs for a
      hard copy.

Name (print or type) _________________________________________________________________                      (Last name)                                 (First name)

Department ___________________________________________________________________________

Nominator (if applicable) ___________________________ ________________________________                           (Print/type name)            (Signature)

I affirm that the materials and narrative presented in this application are true and factual. I understand that the PSSI committees reserve the right to request and review additional documentation.

_________________________________________ __________________________
(Applicant signature)                     (Date)

-----------------------------------------------------------------------------------

Unit PSSI Committee

Conclusion:

Not Recommended _____ Recommended Meritorious _____ Recommended Outstanding ____

List of additional documentation reviewed, if any:

__________________________________________________________ _______________________
             (Signature of Unit PSSI Committee)            (Date)

-----------------------------------------------------------------------------------

University PSSI Committee

Conclusion: Not Recommended ______ Recommended ______

List of additional documentation reviewed, if any:

_________________________________________________________ ________________________
 (Signature of University PSSI Committee Chair)             (Date)

M E M O R A N D U M
 
 

To: All Unit Three Employees
Date: August 29, 1996
PM 96-08 (Supersedes PM 95-03)
From: Robert C. Detweiler, President
Subject: Performance Salary Step Increase
 

Upon the recommendation of the Academic Senate (FPC 96-10) on August 28, 1996, I am establishing the following as university policy, effective immediately.

1.0 Performance Salary Step Increases

1.1 Performance Salary Step Increases (PSSIs) recognize outstanding or meritorious performance which enhances the mission of the University and is of value to the University. Performance shall be in the areas of teaching, as well as other professional accomplishments and service to the University community.

1.2  The recognition of outstanding or meritorious performance by a Unit 3 employee shall be in the form of a permanent increase in the base salary of the individual of one to five steps on the salary schedule.

1.3  The effective date of all PSSIs shall be January 1 of each year that there are negotiated PSSIs.

1.4  The decision to grant or deny an increase for meritorious performance, and the number of steps to be granted, shall not be subject to the grievance procedure as provided in Article 10 of the Contract.

1.5  This policy and procedure shall be reviewed yearly by the Academic Senate.

1.6  The confidentiality requirements and restrictions which are enumerated in the Faculty Handbook regarding Personnel and Review Procedures apply to this process (reference PM 79-13, revised by PM 85-04).

2.1  All faculty Unit employees (including tenured and tenure track faculty, and full- and part-time lecturers, coaches, librarians, and student service professionals-academic related) are eligible each year to submit an application or be nominated by other faculty or academic administrators for PSSIs.

 

3.1  The qualifying period for consideration for PSSI shall be three academic years immediately preceding submission of the application/nomination.

3.2  The criterion for awarding PSSI shall be the extent to which the applicant's philosophy and practice in areas of her/his primary responsibility, teaching as well as other professional accomplishments and service to the University community, advance the University Mission. Applicants should refer to the University Mission and the President's Institutional Goals and Planning Guidance when preparing the application. Applicants should be specific when demonstrating how their activities advance the University's mission and institutional goals.

3.3  Applicants/nominees shall complete and sign the application form which shall be accompanied by a narrative document no longer than six (6) pages typed, double-spaced including supporting documentation. The narrative shall be typed or word-processed using a 12-point font on 8-1/2 x 11" plain white paper double spaced without covers or binders, stapled in the upper left hand corner.

3.4  Signed and sealed applications/nominations shall be submitted to the department chair with a copy to the Associate Vice President for Faculty Affairs no later than 5:00 p.m., October 1 of each year in which PSSIs are awarded. Sealed envelopes forwarded to the department chair should be identified on the outside as containing a PSSI application. Only one application/nomination may go forward for any candidate.

3.5  The department chair shall forward all applications, unopened, to the Unit PSSI Committee.

3.6  Unit 3 employees who teach in more than one department or school may submit only one application but may select the department to which the application is submitted. Coaches shall be included in the School of Education for consideration for PSSI and may submit an application to the chair of the Department of Physical Education, Recreation, and Dance.

4.1  The following are recognized as Units for the purpose of recommending PSSIs: School of Health, School of Management, School of Education, Library, College of Arts and Sciences, and Student Service Professionals-Academic Related.

4.2  Applications and nominations shall be submitted to Unit PSSI committees consisting of tenured Unit 3 employees. Each Unit shall determine its own criteria for selecting a committee within the guidelines of the contract. If there are insufficient tenured faculty unit employees available to comprise a Unit review committee, the Unit may utilize tenured faculty from other departments or administrative units in forming a review committee.

4.3  Unit PSSI Committees shall review all applications and recommend using the following categories:- Outstanding, Meritorious, and Not Recommended. Outstanding performance is superior to others of its kind, distinguished or excellent. Meritorious performance is deserving of reward, honor or praise.

4.4  Unit PSSI committees reserve the right to request and review additional documentation. All such documentation shall be noted in the Unit PSSI committee's recommendation.

4.5  Members of Unit PSSI Committees may apply or be nominated for PSSIs, but shall not review or categorize their own applications.

4.6  All applications are forwarded to the University PSSI Committee not later than  November 1 of each year in which PSSIs are awarded.

5.1  The University PSSI Committee shall include at least one member elected by the Unit 3 employees in each Unit representing fewer than one hundred (100) Unit 3 FTEF. An additional member may be elected by Units for each additional one hundred (100) Unit 3 FTEF.

5.2  Members of the University PSSI Committee shall be elected from among those who have not applied or been nominated for PSSIs and who are currently not serving on the University RTP Committee.

5.3  The University PSSI Committee shall review the applications, ranking the applicants into the given categories of positive recommendation and not recommended for the purpose of appeal, sufficient to expend the number of available step increases. The recommendation shall include the number of steps to be awarded. Only applicants who are ranked will be considered favorably recommended for purposes of appeal.

5.4  The University Committee reserves the right to request and review additional documentation. All such documentation shall be noted in the University Committee's recommendation.

5.5  All applications are forwarded to the President no later than December l of each year in which negotiated PSSIs are awarded. Failure to meet these deadlines for recommendations shall automatically result in the forwarding of all applications/nominations to the President for his or her award of PSSIs.

6.1  The President or designee shall review all of the applications/nominationswhich have been submitted, and select the recipients of the increases fromamong this candidate pool by January 1 of each year in which negotiated PSSIs are awarded. The President or designee shall also determine the appropriate number of steps to be granted.

6.2  The President may consult with academic administrators when selecting the recipients of the PSSIs.

6.3  The decision to grant or deny an increase for meritorious performance, and the number of steps to be granted, shall not be subject to the grievance procedure as provided in Article 10 of the Contract.

7.1  At least fifty percent (50%) of the candidates receiving a PSSI must have received a positive recommendation from the University PSSI Committee provided that:
a. The University PSSI Committee makes a positive recommendation for enough candidates-to fully expend the campus pool for PSSIs in that fiscal year and
     b. The University Committee meets the time requirement for the      review and recommendations of all candidates to the President      as specified above.

7.2  If the University PSSI Committee submits fewer than the minimum number of positive recommendations needed to expend fully the pool for PSSIs in any fiscal year, then the percentage of candidates receiving a PSSI that must also have received a positive recommendation from the University PSSI Committee shall be reduced proportionately from fifty percent (50%).

8.1  The decision to grant or deny a PSSI shall not be considered during deliberations regarding the granting of reappointment, promotion, or tenure. This shall not preclude the consideration of any facts during RTP deliberations which are also considered during PSSI deliberation.

9.1  Candidates who have received a positive recommendation from the University Committee and who subsequently fail to receive a PSSI shall be eligible to have the increase denial reviewed by a University Peer
Review Panel.

9.2  All requests for peer review must be submitted in writing to the Vice President of Academic Affairs no later than January 15 of each year in which negotiated PSSIs are awarded.

9.3  The Peer Review Panel shall be the sole forum for any reconsideration of any denial of a PSSI.

9.4  The University Peer Review Panel shall be selected by lot from among all full-time tenured Unit 3 employees who did not serve on that year's Unit or University PSSI Committees. The Panel shall consist of three (3) members and one (1) alternate.

9.5  No employee may be eligible for this Panel if he or she has been directly involved with the salary denial reconsideration submitted by the employee to peer review.

9.6  The Panel shall begin to review the specific PSSI denial within fourteen (14) days of its selection by lot. The Panel's review shall be limited to a reconsideration of the increase denial of the nominee; and the President or designee's written response to any allegations made by the affected employee.

9.7  Except for presentations of the complainant and the administrator, if the administrator chooses, the peer review will be made from the documents.

9.8  No later than thirty (30) days after its selection, the Panel shall submit to the President and the complainant a written report of its findings and recommendations. All written materials considered by the Peer Panel shall be forwarded to the President.

9.9  The President shall consider the University Peer Review Panel's recommen-dations and all forwarded materials and, no later than fourteen (14) days after receipt of the Panel's report, notify the affected employee and the Panel of his or her final decision, including the reasons therefor.Notifi-cation to the employee of the President's decision concludes the peer review procedure and such decision shall not be reviewable in any forum.

9.10 The Panel activities shall not be open to the public and there shall not be a hearing.

10.1 The University PSSI Committee shall report to the Senate annually the appropriate aggregate statistics regarding the number of candidates in each category, the number of awardees and the number of steps per award.

11.1 Applications shall be stored for one calendar year by the Associate Vice President for Faculty Affairs, and then returned to the applicant.

M E M O R A N D U M
 
 

To: All Faculty
Date: November 11, 1996
PM 96-10
From: Robert C. Detweiler, President
Subject: Part-Time Temporary Faculty Employees: Recruitment, Appointment, Evaluation, and Reappointment

Upon the recommendation of the Academic Senate (FPC 96-06), I am approving the following University policy, effective immediately. To provide the best quality part-time temporary faculty, California State University, Dominguez Hills, is committed to recruiting broadly, developing a continuing pool of qualified faculty, en- hancing the pool on a regular basis, and evaluating faculty in a fair and consistent manner. This policy applies to part-time temporary faculty unit employees as defined in the Unit Three Agreement but does not apply to faculty in Faculty Early Retirement Program (FERP) status. The term "department" in 1,3, 1.4, and 2.3 shall mean the tenured and tenure-track faculty in the department.

1.0 Recruitment and Appointment of Part-Time Temporary Faculty Unit Employees

1.1 Each academic unit (School or College) within the University will maintain an up-to-date pool of poten- tially qualified part-time temporary faculty for each department and will establish procedures to accomplish this consistent with the Unit Three Agreement. The pro- cedures will include periodic polling for departmental needs, periodic advertisement, and stipulation of the length of time that applicants will remain in the pool.

1.2 Applications will be accepted in response to advertise- ments and from other sources and placed in the pool. Part-time temporary faculty with current satisfactory evaluations will be included in the pool if they apply.

1.3 Each department will develop procedures, in consultation with the appropriate administrator, for selecting part-time temporary faculty, including a review of ap- plicants in the pool, a schedule for reviewing the pool, minimum qualifications for eligibility for appointment, and criteria for removal of applicants from the pool.

1.4 The depa