[Contents][Index] [Comment][CSUDH [AcademicAffairs]
Presidential Memoranda
Presidential
Memoranda - 1998
PM 98-01 Emeritus Faculty Status (Supersedes PM 80-16)
PM 98-02 Course Information/Syllabi (Supersedes PM 87-16)
PM 98-03 Membership of the University Retention, Tenure
and Promotion Committee
(Supersedes PM 94-01)
PM 98-04 Program Review Panel Membership (Supersedes PM 96-06)
PM 98-05 Membership of General Studies Committee (Supersedes PM 93-06)
PM 98-06 Policy on the Use of Students as Teaching
Assistants
PM 98-07 Guidelines for Search Committees for Full-Time
Academic and Administrator III and IV Positions (Adds to PM
89-04, Ammendment 1)
PM 98-08 Sabbatical Leave Criteria and Evaluation (Supersedes PM 82-37)
PM 98-09 University Telephone Policy and Guidelines
(Supersedes PM 94-04)
California State University
Dominguez Hills
To: All Faculty
Date: March 9, 1998
PM 98-01 (Supersedes PM 80-16)
From: Robert C. Detweiler, President
Subject: Emeritus Faculty Status
Upon the recommendation of the Academic
Senate, I am establishing the following University policy, effective
immediately. This policy supersedes PM 80-16.
* * *
* * * *
I. Criteria for Emeritus Faculty Status
Retirement from the
University as full-time, tenured faculty member.
A minimum of 10
years of service at the University. Exceptions to this rule may be made by the
President in consultation with the University Leaves and Honors Committee.
Distinguished
performance in one or more of the traditional areas of evaluation:
teaching, scholarship, and service to the University.
Favorable
recommendation from the faculty of the retiree's department.
II. Procedure for Awarding Emeritus
Faculty Status
Each department,
including the department chair, will determine those faculty members who are
retiring or who have recently retired.
The department chair
will forward a recommendation to the University Leaves and Honors Committee
which will make a recommendation to the President.
In the absence of a
recommendation from the department faculty, a retiree may apply directly to the
University Leaves & Honors Committee, requesting a positive recommendation
for emeritus status.
The President shall
decide upon emeritus status and inform the retiring faculty member of his
decision.
The names of new
emeritus faculty will be announced and listed in appropriate publications.
III. Benefits and Privileges for CSUDH
Retirees
Membership and
participation in benefits programs, such as health and life insurance, in
accordance with applicable CSU policies and laws of the State of California.
Teaching and
consulting service in accordance with University policies and laws of the State
of California.
Access to current
information regarding retirement benefitsfrom Human Resources Management and
other appropriate University offices.
Invitations to
participate in appropriate seminars, lectures,scholarly meetings, and
ceremonies both as contributors and as attendees.
Inclusion in the
University Directory, with the department phone numbers, for five years after
full retirement, unless declined.
Library privileges.
IV. Benefits and Privileges for CSUDH
Emeritus Faculty
All of the benefits
and privileges accorded retirees, plus the following:
Emeritus identification
card.
University Catalog
Listing.
a. Listing in the University Catalog with the
department's faculty list under the designation "Emeritus" for their
lifetime.
b. Listing in the University Catalog with an
alphabetical Emeritus Faculty group, with deceased members so designated by an
asterisk.
Campus Directory
Listing.
a. Listing in the Campus Directory with an
alphabetical emeritus faculty group under the designation "Emeritus"
for their lifetime.
b. Listing of the Emeritus Faculty Office under
the E's in the Campus Directory Quick Reference section.
Participation in
department meetings and affairs, as deemed appropriate by the department, in a
non-voting, advisory capacity.
Service as members
on graduate thesis or project committees, consistent with University policies
and procedures in the Thesis and Project Guide.
Appointment to
advisory committees.
Office space,
administrative support, and University resources, as needed, for research,
study and writing, subject to availability.
Access to computer
services, including electronic communication and information.
Free use of athletic
facilities, as available to regular faculty.
Free receipt of
University publications by mail, uponrequest.
Free or discount
fees for all campus cultural and athletic events, such as games, theater, music
concerts, dance performances, as available.
Free lifetime campus
parking pass.
Access to campus
rooms and facilities for meetings and reunions of emeritus faculty, subject to
availability.
To: General Faculty
Date: June 26, 1998
PM 98-02 (Supersedes PM 87-16)
From: Robert C. Detweiler, President
Subject: Course Information/Syllabi
I am pleased to approve as a campus policy
the following guidelines, as recommended by the Academic Senate, to become
effective with the beginning of the 1998-1999 academic year. This policy
supersedes87-16.
During the first week of classes an
instructor is to distribute to the class members printed information about the
course. This course information is to include at least the following
items:
1. The instructor's grading policy.
Required texts and
other materials
The availability of
the instructor outside of class, including office hours and office telephone
number.
A specific
reference to the University Catalog's statements on Academic Integrity and
Plagiarism, as well as an explanation of the expectations of the course
as they relate to academic integrity.
Prerequisites for
the course.
Course goals,
objectives and requirements.
Attendance
requirements.
Policy on due dates
and make-up work.
Schedule of
examinations.
The instructor is encouraged to distribute a
syllabus appropriate for the level and nature of the course. The
instructor is to leave a copy of the course information and/or syllabus in the
department office. It is understood that circumstances may require a
change in the course information and/or syllabus distributed during the first
week of a class and that this resolution does not preclude such changes, nor is
it meant to abridge any principle of academic freedom.
To: General Faculty
Date: June 25, 1998
PM 98-03 (SupersedesPM 94-01)
From: Robert C. Detweiler, President
Subject: Membership of the University Retention, Tenure and Promotion
Committee
Upon the recommendation of the Academic
Senate, I am establishing the following as university policy, effective with
the 1998-99 academic year. This policy supersedes PM 94-01.
In order to assure equitable representation on
the University Retention, Tenure and Promotion Committee, the membership shall
consist of :
1. Two members elected from the
College of Arts and Sciences.
2. One member elected from the
School of Education.
3. One member elected from the
School of Health.
4. One member elected from the
School of Management.
5. One hold over member selected by
the outgoing committee
The committee will elect its chair.
To: General Faculty
Date: May 13, 1998
PM 98-04 (SupersedesPM 96-06)
From: Robert C. Detweiler, President
Subject: Program Review Panel Membership
Upon the recommendation of the Academic
Senate, I am establishing the following as university policy, effective with
the 1998-99 academic year. This policy supersedes PM 96-06.
In order to assure equitable representation on
the Program Review Panel the membership shall consist of :
1. One member selected by the
Academic Senate from the College of Arts and Sciences.
2. One member selected by the Academic
Senate from School of Education.
3. One member selected by the
Academic Senate from School of Health.
4. One member selected by the
Academic Senate from School of Management.
5. Two faculty elected by the
College of Arts and Sciences.
6. One faculty elected by the
School of Education.
7. One faculty elected by the
School of Health.
8. One faculty elected by the
School of Management
9. An ex-officio, non-voting
member representing Mediated Instruction selected by the Vice President for
Academic Affairs.
These faculty will serve for two academic
years with staggered terms to ensure continuity.
To: General Faculty
Date: May 13, 1998
PM 98-05 (SupersedesPM 93-06)
From: Robert C. Detweiler, President
Subject: Membership of General Studies Committee
Upon the recommendation of the Academic
Senate, I am establishing the following as university policy, effective with
the 1998-99 academic year. This policy supersedes PM 93-06.
The General Studies Committee shall be
comprised of the following:
1. General Studies Program
Coordinator, chair
2. Three faculty members elected
from the College of Arts and Sciences, with no more than one member from any
one department from within the college.
3. One member elected from the
School of Education.
4. One member elected from the
School of Health.
5. One member elected from the
School of Management.
6. One student member selected by
the Associated Students, Inc.
7. Liberal Studies Program
Coordinator serves as an ex-officio, non-voting member.
The faculty members from the schools and
college shall serve alternating two year terms, beginning academic year
1998-1999. At the first meeting, the Committee will be determined which
faculty members shall serve an initial one-year term. The term for the
student representative shall be one year. The General Studies Program
Coordinator and the Liberal Studies Program Coordinator shall serve as long as
they hold the program coordinator positions.
To: General Faculty
Date: May 14, 1998
PM 98-06
From: Robert C. Detweiler, President
Subject: Policy on the Use of Students as Teaching Assistants
Upon the recommendation of the Academic
Senate, I am establishing the following as university policy, effective
immediately.
The Trustees of the California State
University have established Classification and Qualification Standards for
Graduate Assistants (ClassCode 2355, Rev. 1-1-78,) and Student Assistants
(Class Code 1870, Rev.1-1-78) to provide specific guidelines regarding the
duties that may be assumed by Graduated Assistants and Student
Assistants. Consistent with these standards, I am establishing the
following guidelines for hiring and use of students:
1. Individual faculty members must use the
established personnel hiring practices and policies in the hiring of any
student assistants. They are not allowed to use their own personal funds
to hire Student Assistants or Graduate Assistants for instructionally related
activities.
2. A department or program wishing to hire
students for instructionally related activities shall establish specific
policies and procedures regarding the appropriate role of Graduate Assistants,
as well as specific policies and procedures for screening, testing, training,
supervising, and evaluating these students. Specific department or
program policies must include and/or adhere to the provisions outlined below.
3. Consistent with CSU standards, Graduate
Assistants may help a faculty member in conducting research or in preparing
class materials. They may also aid in the supervision of students in a
classroom, workshop, or laboratory, but they may not be given responsibility
for instruction of the class.
4. Graduate Assistants may not plan the
instructional content of a course, select student assignments, create or
administer tests or examinations, or determine the term grade for students.
5. Student Assistants hired for help in an
instructional program may perform clerical or other routine tasks.
6. Both Graduate Assistants and Student
Assistants may work as tutors or as laboratory assistants.
To: Campus Community
Date: March 10, 1998
PM 98-07 (adds
toPM 89-04, ammendment 1)
From: Robert C. Detweiler, President
Subject: Guidelines for Search Committees for Full-Time Academic and
Administrator III and IV Positions
Upon the recommendation of the Academic
Senate, I am approving the following change in University policy, effective
immediately. This PM adds to PM 89-04 amendment #1.
10. The faculty composition of the
university-wide search committee for the Vice President of Academic Affairs
shall be as follows:
One faculty member, elected from the
School of Education.
One faculty member, elected from the
School of Management.
One faculty member, elected from the
School of Health.
Three faculty members, elected from the
College of Arts and Sciences
These members shall serve until the
completion of the search.
11. The faculty composition of the
university-wide administrative search committees for positions in Academic
Affairs shall be as follows:
A minimum of three (3) faculty members or
one-third of the committee, whichever is greater.
These members shall be elected by the Academic
Senate after nominations have been solicited from the faculty at-large through
department chairs and members of the Academic Senate. The Senate
Executive Committee will prepare a ballot based upon nominations from faculty
members. Additional nominations may also be made from the Senate floor
prior to voting. No more than one (1) member from any one department or
program may serve on these committees.
12. The faculty composition of the
university-wide search committees for Vice President, other than Academic
Affairs and other positions in non-academic areas shall be as follows:
A minimum of two (2) faculty members or
one-quarter of the committee, whichever is greater.
These members shall be elected by the
Academic Senate after nominations have been solicited from the faculty at-large
through department chairs and members of the Academic Senate. The Senate
Executive Committee will prepare a ballot based upon nominations from faculty
members. Additional nominations may also be made from the Senate floor
prior to voting. No more than one (1) member from any one department or
program may serve on these committees.
To: Campus Community
Date: March 20, 1998
PM 98-08 (supersedes a portion of PM 82-37)
From: Robert C. Detweiler, President
Subject: Sabbatical Leave Criteria and Evaluation
Upon the recommendation of the Academic
Senate, I am approving the following change in University policy, effective
with the 1998-1999 academic year. This PM supersedes a portion of PM 82-37.
I. Sabbatical Leave Evaluation
Criteria, Weighting and Reporting
Article 27, Sabbatical Leaves, Section 27.1,
of the Agreement between the Board of Trustees of the California State
University and the California Faculty Association provides, A sabbatical leave
shall be for the purposes that provide a benefit to the CSU, such as research,
scholarly and creative activity, instructional improvement or faculty
retraining. Sabbatical leave proposals which fit into one or more of these four
categories may clearly identify the pertinent category or categories.
Otherwise, they may explain in what way the sabbatical leave would provide
benefit to the CSU.
The University Leaves and Honors Committee
shall make available to each applicant the numerical rating of the applicant's
proposal, including a statement concerning the reasons why the proposal was
recommended for acceptance or non-acceptance, and an indication of how the
application ranked in the final recommendation.
Further, each applicant granted a sabbatical
leave shall, in the form of a written report, be required by the President to
provide verification that the conditions of the leave were met. This written
report shall be provided to the President and the University Leaves and Honors
Committee.
In the spirit of the Unit 3 Agreement, and in
order to establish evaluation parameters for reviewing sabbatical documents
(i.e.,applications and proposed projects), the guidelines for the examination
and assessment of these sabbatical documents, for the purpose of identifying
merit and value, are as follows:
Each sabbatical leave proposal shall be
awarded points to a total of one hundred (100), based upon the following
criteria:
A. What are the benefits
of the proposed project(s) to the University?
B. What are the benefits
of the proposed project(s) to the sabbatical applicant?
C. Is the requested time
frame for completion of the project appropriate to meet the goals of the
proposal?
Considerations in
reviewing the merit and value of the request: maximum sixty (60) points
Is the proposal well
organized, written concisely and understandable?
Are the benefits to the
University clearly identified and consistent with stated University needs?
Are the goals and objectives
of the proposal well articulated and attainable?
Is the research
methodology (where applicable) clearly identified and consistent with
discipline-specific norms?
Are the benefits to the
sabbatical applicant clearly articulated and measurable?
Will the implied benefits
to the sabbatical applicantbe commensurate with any stated outcome of the
application of knowledge/experience enhancement with his/her return to normal
University duties?
Will the stated benefits
to the University be realizable to the primary unit from which he/she is
released for sabbatical leave?
Will the stated goals of
the sabbatical undertaking be realizable in the timeframe described in the
proposal?
Seniority Points: maximum forty (40)
points
Applicants shall be afforded the
following numerical consideration, based upon accumulated years of service to
the University since the last sabbatical leave, difference-in-pay leave or
professional leave of absence without pay, if applicable:
No applicable leave within the past six
to eightyears = +20
No applicable leave within the past nine to
eleven years= +30
No applicable leave within the past twelve or
more years= +40
To: Campus Community
Date: August 28, 1998
PM 98-09 (Supersedes
PM 94-04)
From: Herbert L. Carter, President
Subject: University Telephone Policy and
Guidelines
I am pleased to approve the attached
University TelephonePolicy and Guidelines which provide guidance to all campus
offices. These guidelines update those previously specified in PM 94-04.
CALIFORNIA
STATE UNIVERSITY, DOMINGUEZ HILLS
UNIVERSITY
TELEPHONE POLICY AND GUIDELINES
PM
98-09
AS
OF AUGUST 1998
The mission of Telephone Services is to
provide operation and maintenance of University voice communications in support
of faculty, staff and students. The scope of the responsibility includes
provision and maintenance of campus office telephones, courtesy telephones and
directories, public telephones, emergency telephone call boxes and revision and
publicationof an annual campus telephone directory. The unit also prints
and disseminates information on communications policies and procedures,
equipment and usage.
The following is University policy regarding
telephone services and the use of telephones. The objective of these
policies is to provide satisfactory customer service in a cost effective
manner.
PERSONAL TELEPHONE CALLS
The policy regarding personal calls placed
over State telephones is consistent with the guidance and prohibitions set
forth in State Administrative Manual 4525.8. The policy provides that
personal telephone calls must be billed to the caller's home telephone or
placed "collect;" personal telephone calls may not be placed over the
State lines;and incoming and outgoing personal calls (even when billed to home
telephones)must not interfere with the conduct of State business, or cause loss
of personnel time. Unit telephone bills will be provided by Telephone
Services to unit supervisors for their review, comments, and appropriate action
in the case of unauthorized uses of State telephones.
COLLECT CALLS AND THIRD PARTY BILLED CALLS
The acceptance of incoming collect calls is
not authorized. Any exceptions must be approved by unit supervisors, based
on emergency requirements. Third party charged calls (calls placed from
an off-campus number to another off-campus number and billed to an existing
University number) are not authorized.
TELEPHONE CREDIT CARD GUIDELINES
Telephone credit cards are to be used by
employees on travel status or employees who frequently travel to work locations
away from their home office. Employees working from home should not
normally charge business related calls to telephone credit cards, since this
isnot considered travel status. Reimbursement will be handled via a personal
voucher. Every credit card call carries a 40 cent surcharge,therefore
local calls (calls not further than 40 miles) should be placedvia coin phones,
to avoid excessive billing for local calls.
If your credit card is lost or stolen,
report theloss or theft to Telephone Services at extension 3800 as soon as
possible. The card will be immediately canceled, and a new one
reissued. If you leave the University's employment you must return the
credit card and it will be immediately canceled.
INTERNATIONAL TELEPHONE CALLS AND
FACSIMILES
All requests for approval of telephone calls,
facsimiles or other communications outside the continental U.S. must be
coordinated with Telephone Services. Telephone Services will provide
assistance in routing communications through the use of the most efficient and
costeffective means.
The usage cost for fax services is the
responsibility of each department. Departments have sole responsibility
for purchasing and maintaining departmental fax machines. Telephone
Services is responsible for coordinating the installation of telephone lines
for fax service. Request for new telephone lines should be sent to
Telephone Services and include an account number with an authorized signature
topay for usage.
TELEPHONE SERVICE REQUESTS
Telephone Services has sole authorization to
place orders for repairs, installations and changes to telephone service.
All requests must be forwarded to Telephone Services. A letter of
justification must accompany requests for new service.
TELEPHONE RELOCATIONS
Convenience relocations necessitated by
furniture rearrangement, etc., and additional features of a non-essential
nature, i.e. longer phonecords, will be charged to the requesting department's
budget. Adds,moves and changes associated with a remodeling project will
also be charged to the requesting department's budget. A budget line item
to cover telephone related charges must be included in the total cost of the
project. This can be accomplished by coordinating project with Telephone
Services. Grants, when appropriate, should also include a line item for
Telephone Services (see Telephone Services,
http://research.csudh.edu/telecomm/phone.htm,for Telecommunications Services
Charges). Relocation of telephones because of new building or University
organizational changes will be made at University expense.
Whenever possible, department telephone
numbers will be moved with the department upon relocation, however, relocation
of faculty telephone numbers is not authorized. Faculty will be provided
a new telephone number at the new location.
TELEPHONE INSTALLATIONS
Telephones will be installed and
maintained at University expense in academic and administrative
departments. Telephones are provided and should be assigned only to regular
employees of the unit. The University will not normally provide telephones
solely for the use of student assistants unless the student assistant's primary
function is operator or receptionist. A maximum of one single line
telephone will be installed in faculty offices and in most laboratories for
emergency use only. Additional telephone requests will be subject to a
charge.
Telephones operating from the University
system will be installed in various auxiliary units on campus but will be
billed to those units. This includes operations under the jurisdiction of the
Foundation, the Student Association or other organizations which are not fully
state-supported. Other University activities may also be billed, depending upon
the source of funding. For example, University projects funded for research, by
grants or state lottery funds may be required to support their own telephone
service charges. The department responsible for charge back of such services
must submit in writing authorization for charge back and provide an account
number to be used for charge back of services. Such departments must coordinate
their telephone service requirements with Telephone Services.
PRIVATE TELEPHONE AND COMMUNICATIONS
DEVICES PURCHASE/USE
Employees may purchase and use a telephone of
their choice if the set meets FCC and other regulations. Most University lines
are digital and only work with Intecom telephone sets. Consequently, an analog
line must be available to support the analog telephone. Prior to purchase, the
individual should consult with Telephone Services to insure compliance with
regulations. This applies to answering machines, fax devices and fax machines.
Equipment purchased by individuals with private funds for use with their
University telephone service becomes the responsibility of the purchaser,
including repair and maintenance of such equipment.
TELECOMMUNICATIONS DEVICE FOR THE DEAF
The Office of Disabled Student Services is
equipped with a Telecommunications Device for the Deaf (TDD). All campus lines
are TDD compatible but do not have the device required to handle such calls.
Contact Telephone Services if a TDD is necessary.
THREATENING, OBSCENE OR HARASSING
TELEPHONE CALLS
Threatening phone calls must be reported to
Public Safety immediately. Obscene or harassing phone calls, should be reported
to Telephone Services when received. Threatening, obscene and harassing calls
are prohibited by Federal and State laws. Making or permitting such calls may
result in a fine or imprisonment or both per Federal Communications Act,
Section 223; California Penal Code, Section 653m.