TITLE 5. TRUSTEES
OF THE CALIFORNIA STATE UNIVERSITY
Title 5, California Code of Regulations
Division 5 — Board of Trustees of the California State
Universities
Chapter 1 — California State University
Subchapter 5 — Administration
Article 3 — Fees
§ 41802. Refund of
Fees Including Nonresident Tuition.
(a) General. Money collected as a mandatory fee or nonresident
tuition, may be refunded in accordance with the provisions of this section.
(b) Cancellation of Registration.
A student who registers for classes for an academic period and who drops
all classes or otherwise cancels registration for the period prior to the first
day of instruction for that period shall be entitled to a refund of all tuition
and mandatory fees paid less an administrative charge established by the
campus.
(c) Adjustment of
Registration. A student who, within the
campus designated drop period and in accordance with the campus procedures,
drops units resulting in a lower tuition and/or mandatory fee obligation shall
be entitled to a refund of applicable tuition and mandatory fees less an
administrative charge established by the campus.
(1) For
state-supported semesters, quarters and non-standard terms or courses of four
(4) weeks or more: A student who, on or
after the first day of instruction and up to a date that includes the sixty
percent point in the academic period, either
(A) drops all of
the courses in which the student enrolled prior to the end of the
campus-designated drop period, or
(B) officially
withdraws for the enrollment period in accordance with university procedures,
shall be entitled to a refund of tuition and mandatory
fees on the basis of the proportion represented by the number of days in the
academic period, excluding breaks of five days or more. A student who officially withdraws from the
university after the sixty percent point in the academic period, fails to drop
classes prior to the end of the campus drop period, or fails to officially withdraw
from the campus, shall not be entitled to any refund of tuition or mandatory
fees.
(2) For
state-supported, non-standard terms or courses of less than four (4)
weeks: a student registered for a
state-supported, academic period or any course of less than four (4) weeks in
duration shall not be entitled to any refund of tuition and mandatory fees if
the student fails to either drop the courses or cancel registration prior to
the first day of instruction for state–supported, non-standard terms or the
first scheduled meeting of a state-supported course of less than four weeks
that occurs during a regular semester or quarter.
(3) For
self-support, special sessions and extension course tuition fees: Refunds of tuition and fee charges for
self-support, special sessions and extension courses shall be made in
accordance with policies and procedures established by the campus offering the
session or course.
(e)
Exceptions. Notwithstanding
subdivision (d):
(1) Tuition and
mandatory fees shall be refunded and an administrative charge may not be retained
if
(A) The tuition
and mandatory fees were assessed or collected in error;
(B) The course for
which the tuition and mandatory fees were assessed or collected was cancelled
by the university;
(C) The university
makes a delayed decision that the student was not eligible to enroll in the
term for which mandatory fees were assessed and collected and the delayed
decision was not due to incomplete or inaccurate information provided by the
student; or
(D) The student
was activated for compulsory military service.
(2) Tuition and
mandatory fees may be refunded if the student or an authorized representative
petitions the university for a refund demonstrating exceptional circumstances
and the chief financial officer of the university or designee makes a determination
that the tuition and mandatory fees have not been earned by the university.
(f) Payment of
Refunds: Any refund of tuition and
mandatory fees shall be applied in the following order:
(1) Any refunds
shall first be applied toward any required return of funds that had been
received by the student or on his/her behalf from federal, state,
institutional, or external sources that were conditioned on the student's
enrollment.
(2) The balance of
any refunds shall be returned to the student or, with the student's
concurrence, carried as a credit balance on the student's account with the
university.
(g) Penalty Fees,
Deposits, and Security or Guaranty Fees.
Fees assessed to reimburse the university for additional costs resulting
from dishonored payments, late submissions, or misuse of property are not
subject to refund. Fees collected as a
security or guarantee shall be refundable as determined by the university based
on terms stipulated at the time and in accordance with conditions of their
collection.
(h)
"Mandatory fees," as used in this section, means systemwide
fees and campus fees that are required to be paid in order to enroll in
state-supported academic programs.
(i) Since the
change arises in the middle of an academic year, campuses may refund fees
including nonresident tuition fees following the former refund standards during
a transition period that shall end with the commencement of the Fall term 2002.
Note: Authority cited: Sections 68051, 89030 and 89700,
Education Code. Reference: Section 68051 and 89700, Education Code.