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Frequently Asked Questions:
Q. Does RMIS maintain student records?
A. No, student records
are maintained in Admissions and Records, and in the Financial Aid Office.
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Q. Are historical records archived in RMIS?
A. No, historical
records are archived by the University Library Archives. Contact
University Library Archives and Special Collections at (310) 243-3013 for
assistance.
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Q. What records are considered archival records?
A. Usually
historical data is considered archival records. Contact the
University's Library Archives and Special Collection at (310) 243-3013
for assistance.
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Q. Is
RMIS responsible for records disposition schedules?
A. No,
the State of California is responsible for records disposition
schedules. RMIS does have the retention schedule for Standard State
Forms.
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Q. Is RMIS responsible for destruction of all State records?
A. No, please call RMIS
(310) 243-2513 for additional information.
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Q. What is electronic filing?
A. Documents are scanned
into an imaging management system that is converted into an image.
When you need to look at a document later, instead of fumbling through
filing cabinets, you simply ask the RMIS System to locate it for
you. You can then view the document right on the screen of your
computer or route it electronically for others to see.
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Q. How can an electronic document be retrieved?
A. By creating up to
twenty-five index fields, you are able to request document(s) using
field-specific criteria. The RMIS System Administrator will design
each field to meet your needs.
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Q. Can other departments see my records?
A. No, each department
will have their own folder with an assigned folder-specific
password. Only those individuals granted access rights to a
particular folder, may access that folder.
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California State
University, Dominguez Hills • 1000 E. Victoria Street • Carson,
California 90747 • (310) 243-3696