April 12, 2011 Meeting Notes
Members Present: Diane Davison, Marco Dowell, Adria Edwards, Loren Edwards, Michael Galant, Tracey Haney, Katrina Hermoso, Delores Lee, Ed Liao, Gary Lo, Brandy McLelland, Juan Carlos Mejia, Benjamin Mendez, Terry Molano, Timothy Mozia, Helen Remigio, Gentry Robertson, Ormond Rucker, Martin Simpson, Marion Smith, Michelle Taylor, Brian Thiele, Yvette Velarde
The meeting was chaired by Brandy McLelland, Interim Director, Student Records and Student Information Services.
Admissions - Michelle Taylor
- Admission for Fall 2011 is still open, and processing is going well.
- Singularity is back up. Brandy indicates that problems should be reported to IT.
Advising - Loren Edwards
- Loren introduced Benjamin Mendez, a new member of the staff. Staffing is almost complete now.
- The center has had a huge increase in walk-ins recently. Students are coming for help in planning their schedules or planning for a May 2011 graduation.
- Mandatory advising sessions are almost over. The center will hold advising sessions for students who are on probation right before registration begins.
- The center is offering new workshops for undeclared sophomore students. Workshops for students with undeclared majors are coordinated with the CSUDH Career Center.
Class Schedule - Yvette Velarde
- The Fall 2011 class schedule has been launched online.
Course Catalog - Tracey Haney
- The 2011-2013 catalog is undergoing final proofing before going to the printer (in two or three weeks). The printed catalog should be back four weeks later. The catalog will be posted online by the end of the spring term.
CEIE - Timothy Mozia
- CEIE is processing intersession and summer registrations.
Educational Opportunity Program (EOP) - Katrina Hermosa
- The current headcount for the 2011-12 EOP class stands at 180, but it is expected to drop to the regular complement of 150 students by the time Summer Bridge starts. The 6-week Summer Bridge program begins July 6.
- Advising workshops are being held for summer and fall EOP students.
Financial Aid - Delores Lee
- Grants for 2011-12 have been awarded. Students are notified by e-mail and reminded that they need to explicitly accept awards. Posters around campus also remind students to get their documents in by May 19.
- An e-mail will be sent to recipients this coming Friday morning, inviting them to log into MyCSUDH to view their awards.
- Re summer awards: The office is waiting to see what happens in the U.S. Congress re Pell Grants.
Registration - Brandy McLelland
- Fall 2011 semester registration begins April 25.
- A new communication was sent to students specifying May 1 as the deadline to declare an intent to enroll. This added communication was sent because with the portal down last week, students couldn’t log in to the portal and do their intent to enroll when the last communication went out.
Transfer Credit/Advising - Diane Davison
- Diane has started testing PeopleSoft V9.0.
Technical - Ed Liao
- Everyone has been using the MyCSUDH development server for the past week. We are switching back to the production server tonight at 8 p.m.
9.0 Upgrade - Helen Remigio
- Helen indicates that we are in Pass 1 testing, and it will continue until July 15. Records and Admissions are two of the units participating. The testing group meets bi-weekly until July 15.
- With technical questions, contact Martin Simpson. With functional questions, contact Helen.
- Brandy asks everyone to perform testing, even if you manage a process that just touches PeopleSoft.
Knowledge Transfer: New Student Orientation (NSO) - Marco Dowell, Director, Office of Student Life (OSL)
- The campus has offered NSOs for eight years. Though they started without having a coordinator, Arlene Valdez provides coordination now. The activity has grown from 600--mostly transfer--students in the beginning to about 2,100 freshmen and transfer students now.
- OSL partners with many offices for NSOs: Admissions & Records, IT, Testing, University Advising Center, colleges and schools, Academic Affairs, President's Office, Financial Aid, Cashier's Office, Parking and Police, Loker Student Union, EMSA VP's office, PCLASS, and Physical Plant. President Garcia will be present at all NSOs in a video. The Financial Aid Office tends to be the most popular office at NSOs.
- Eleven dates have been reserved for NSOs before the fall semester begins. Because of the difficulties in having representatives from many offices present on a Saturday, only one Saturday session is scheduled, and Marco hopes that this one date will attract parents. Now that Veterans' Affairs has been assigned to OSL, three of the NSOs include specific orientation for veterans. The EOP cohort will be specifically invited to attend on August 23.
- Admitted students only are invited. But actually, admitted nursing students are not invited because they typically do not live in the area, but they are welcome to attend if they hear about it.
- Freshmen, but not transfer students, get their advising at NSO. Thus, transfer students are likelier to cancel their reservations or not show up.
- Everyone who comes wants to register for classes while here, so NSO tries to book three computer labs for this for each session. Registration is not available for students who do not have test scores yet.
- Starting with this set of NSOs, there will be a full-day rather than a half-day format. This came as a result of evaluations that indicated that students wanted additional things such as campus tours and an introduction to Blackboard.
Next meeting: Tuesday, May 10, 2011, 10:30 a.m.-12 p.m., LSU