Configuring POP3 and SMTP on the Exchange System

 

The following instructions are the steps required to configure POP3 and SMTP for use with Microsoft Outlook Express V5.0 on Windows 9x/2000.  This paper assumes that Outlook Express has not been previously configured.  The information presented can be used to configure Outlook 2000, Eudora and Netscape Messenger. 

 

When starting Outlook Express you will be asked if you would like Outlook Express to be your default mail handler.  If you will be using Outlook Express select yes.  The Internet Connection Wizard will start and prompt you for the account and server settings.

 

  1. Enter your name as you want it to appear in your messages and click Next (Figure 1).
  2. Enter your e-mail address (Figure 2). {The following formats are temporary until all users have been migrated} :
    1. If you previously had a GroupWise/RESEARCH account use the format “username@research.csudh.edu”
    2. If you previously had a DHVX20 account use “username@csudh.edu”.
    3. Click Next.

 

 

        

Figure 1                                                                       Figure 2

 

  1. Verify the incoming mail server selected is POP3.  Enter “pop.csudh.edu” as the POP3 server and “smtp.csudh.edu” as the Outgoing (SMTP) server then click Next. (Figure 3).
  2. Enter your account name and optionally select to have Outlook Express remember your password and enter it in the text box.  It is recommended for security that you do not do this and uncheck the Remember Password box and click on Next (Figure 4).

 

        

Figure 3                                                                       Figure 4

 

  1. You have now completed the Internet Connection Wizard, click on Finish to complete this step.
  2. Outlook Express should now be open and there are a couple more steps to complete the configuration.  From the Outlook Express menu select Tools then Accounts… The Internet Accounts dialog box will display (Figure 5). Select the Mail tab and click on Properties.
  3. The pop.csudh.edu Properties dialog box will display (Figure 6).  Click on the Servers tab and click the “My server requires authentication” check box.  You will be prompted for your username and password each time to send and receive e-mail.  If you leave Outlook Express open it will only prompt you the first time, if you previously selected Outlook Express to remember your password it will not prompt you.

 

                           

            Figure 5                                                                                   Figure 6

 

  1. If you are configuring Outlook Express on a system other than your office system you may want to leave copies of the messages on the server.  To do this select the Advanced tab (Figure 7) and check the “Leave a copy of messages on server” check box.  You can now click OK and Close to complete the configuration.
  2. When you send and receive message you will be presented with a dialog box similar to the one in Figure 8 that will prompt you for your username and password.

 

Figure 7                                                           Figure 8