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Satisfactory
Academic Progress (SAP) Policy for Financial Aid Recipient
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| CSUDH
is required by federal law to establish, publish and apply reasonable
standards for measuring whether a student is maintaining satisfactory
academic progress toward a degree objective, and to ensure progress toward
the degree for all periods of enrollment, whether or not the student has
received financial aid. |
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| CSUDH
Minimum Earned Units |
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| Students
are expected to complete the number of units for which they are funded
each semester (see chart, p. 9). The Financial Aid Office monitors units
completed at the end of each semester and determines if the student: 1)
has made academic progress; 2) will be placed on probation for
one semester; or 3) will be disqualified from receiving financial
aid (see chart, p. 9). |
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| Probation |
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| Students
placed on probation may receive financial aid for the next semester of
enrollment. However, they must meet certain requirements during the probationary
semester or become immediately disqualified for further aid. |
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| Removal
from Probation |
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| During
the next semester in which the student enrolls at CSUDH for 6 or more
units, full-time students must complete at least 12 units, three-quarter-time
students must complete at least 9 units and part-time students must complete
all units attempted. Students enrolled in less than half-time do not quality
for removal from probation or receipt of financial aid. |
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| Disqualification |
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Students
will be disqualified at the end of any semester in which one of the
following occurs:
- Full-time
students (12 units): complete less than 6 units attempted.
- Three-quarter
students (9units): complete less than 5 units attempted.
- Part-time
students (6 units): complete less than 50% of the units attempted.
- Students
on probation fail to meet requirements to be removed from probation
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| Requalification |
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| During
the next semester in which the student enrolls in 6 or more units, full-time
students must complete at least 12 units and part-time students must complete
all units attempted. This work may be completed at CSUDH without aid,
or at another school, as long as the courses transfer to CSUDH and are
counted toward the student's degree. Students must notify the Financial
Aid Office when requirements for removal from disqualification have been
met at another school. |
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| Grade
Point Average (GPA) Requirements |
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| A
minimum 1.5 CSUDH GPA is required for freshmen (0-29 units); a minimum
1.8 CSUDH GPA is required for sophomores (30-59 units) and at least a
2.0 GPA for junior and senior level students. Credential students must
maintain at least a 2.5 GPA. Master's students are required to maintain
a 3.0 GPA. Grade Point Averages are monitored annually. |
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| Eligibility
Limits (Unit Cap) |
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| Financial
Aid eligibility for undergraduate students is limited to completion of
the first degree or 150 semester units. Eligibility for post-baccalaureate
students (including second undergraduate degree and credential) is limited
to completion of the credential/degree or 45 semester units. Eligibility
for graduate students is limited to completion of the degree or 50 semester
units. |
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| Academic
Requirements |
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| Students
are subject to the academic regulations as governed by Title V of the
California Administrative Code, as outlined in the University Catalog.
To be eligible for financial aid, a student must be in good standing with
the University. Students must be eligible to enroll or continue enrollment
as a matriculated student. |
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| UNITS
ATTEMPTED |
UNITS
EARNED
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SAP
Progress Met
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Probation
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Disqualified
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| Undergraduate/2nd BA/Credential |
| 12 or more units |
9-12+
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6-8
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Less than 6
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| 9-11 units |
7-11
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5-6
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Less than 5
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| 6-8 units |
5-8
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3
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Less than 3
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| Graduate
(Master's) |
| 8 or more units |
6-8+
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4-5
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Less than 4
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| 4 units |
3-4
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2
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Less than 2
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| "Units Attempted" are units in which a student is
enrolled by the end of late registration. Students who receive financial
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| aid
based on concurrent enrollment will have their combined units used in
applying the chart above. |
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| "Units
Earned" are units for which credit is received. The following grades
are not considered earned: |
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"F"
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(fail)
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"RD"
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(report
delayed)
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"AU"
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(audit)
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"U"
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(unauthorized
incomplete)
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"IC"
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(incomplete
charged) |
"W"
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(withdrawal) |
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"NC"
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(no
credit) |
"WU"
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(withdrawal
unauthorized) |
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| Repeat/Cancel--Repeated
courses will not be counted toward your financial aid eligibility. |
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| Appeals |
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| Students
who are determined to be ineligible for financial aid due to lack of satisfactory
academic progress may appeal this decision. An appeal of any decision
concerning initial or continued financial aid funding must be submitted
on a SAP Appeal Form. The steps are outlined below: |
| 1.
Complete a SAP Appeal Form. Clearly explain your circumstances; attach
supporting documentation; and submit the information to the Financial
Aid Office. |
| 2.
Your information will be reviewed by a Financial Aid counselor. If additional
information is needed, you will be contacted. |
| 3.
The counselor will either make a decision on your request or, in certain
cases, will present the request to the Financial Aid Appeal Committee.
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| 4.
You will be notified of the decision by mail. If you need to take additional
action, you will be advised to do so. If you feel there were circumstances
that were not reflected in the counselor or committee decision, you may
request an appointment with the Associate Director of Financial Aid. You
should bring with you any additional documentation that will specifically
explain those pertinent issues you think should be considered. The final
level of appeal is to request an appointment with the Director of Financial
Aid. |
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| Clearing a unit deficiency |
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| Students
who are lacking the unit requirement for Satisfactory Academic Progress
may make-up these units during the winter or summer session. If you received
notification that you must make up a unit deficiency before receiving
additional aid, inform the Financial Aid Office in writing that you plan
to make-up the units during winter or summer session. |
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units will be counted toward CSUDH Satisfactory Academic Progress as long
as the units are transferable toward your degree objective. Before attending
winter or summer session at another institution, you should check with
the CSUDH Admissions and Records Office to make sure that the units are
transferable and that you have not already reached the maximum of 70 community
college transfer units. |
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| Do
not wait until the first day of the semester to clear a unit deficiency
hold. |
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| Courses taken at another institution: |
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| 1.
Order an official academic transcript from the institution in which you
attended summer school to be sent to the CSUDH Admissions and Records
Office. |
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Go to the CSUDH Admissions and Records Office and request that your admission
record be re-evaluated with your summer academic transcript. |
| 3.
Go to the CSUDH Financial Aid Office and request a Transfer Applicability
Request Form. This form will show the number of units attempted in summer
school as well as the number accepted by CSUDH Admissions. Bring this
form to the Financial Aid Office. |
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| Enrollment
in Winter Session Courses |
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| Eligible
students may request a Winter Financial Aid Deferment. If you have been
deemed unit deficient, you are not eligible for a winter session deferment.
The Extended Education Office will allow students to enroll and defer
their payment pending spring 2008 financial aid. However, by using this
deferment, please note that your spring 2008 financial aid will be reduced
by the amount used to pay winter session fees. Also, if a student does
not meet the Satisfactory Academic Progress standards, he or she will
be responsible for the payment of the winter session fees from their own
resources. |
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| Enrollment
in Summer Session Courses |
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| Students
interested in enrolling for Summer 2007 and would like to be considered
for financial aid will be required to complete a "Request for Summer
Financial Aid Form." Beginning mid-March, students may pick-up
this form in the Financial Aid Office or print this form from our web
site located at http://www.csudh.edu/fin_aid.
Summer aid is limited to remaining eligibility from the current
school year, 2006-07. All offers of summer financial aid are contingent
upon students completing courses for the prior term attended. |
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| Withdrawals/Leave
of Absence |
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| Students
are required to notify the Financial Aid Office before withdrawing or
when taking a leave of absence from the University. This must be done
so that a student's financial aid eligibility can be re-evaluated. If
you withdraw prior to the end of the semester or if you do not complete
the units for which you enroll, you will be required to repay the
funds received that exceed the costs required to cover your educational
and related living expenses during the time you were enrolled. Any fee
refunds owed to you from the university will automatically revert to the
financial aid accounts(s) from which they were disbursed. If your fees
were deferred by financial aid, you must officially withdraw from the
University should you decide not to attend. |
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| Refunds
and Repayment |
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| When
you use financial aid to pay university fees or housing, any refundable
amount (see refund policy and schedule in the Class Schedule) is returned
to the appropriate financial aid sources. If you completely withdraw from
school prior to the 10th week, you will be required to return all unearned
aid disbursed to you as calculated by federal regulations. The repayment
will be a percentage of the cash disbursed to you after paying fees. (See
the Class Schedule for the repayment schedule.) Repayment of part of your
financial aid does not release you from the satisfactory academic
progress requirement. |
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| Student's
Rights and Responsibilities |
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| You
have the right to expect that your financial aid eligibility will be determined
in an equitable manner consistent with federal regulations and university
policies. |
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| If
you are eligible for aid, you have the right to be considered for those
programs for which you qualify, as long as money is available. |
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| You
have the right to receive complete information about how your financial
aid eligibility was determined. |
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| You
have the right to obtain full information about financial aid programs
and pertinent regulations, policies and procedures. |
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have the right to obtain full information about your debt burden as a
result of receiving loans of varying amounts. |
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have the right to receive information about monthly and total repayment
options available as well as debt management strategies. |
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| You
have the right to expect that your financial records, parent's financial
records, and award information are kept confidential in accordance with
the Rights and Privacy Act of 1974. |
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| You
have the right to expect written notification of your financial aid offer
and any adjustments to it. |
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| Responsibilities |
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| When
you sign your Award Letter, you agree to fulfill your obligations as a
financial aid recipient. Read carefully the terms of your Financial Aid
Award Letter and the section you are required to complete on page 2. It
is your responsibility to be aware of your obligations and rights. |
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| It
is your responsibility to report additional resources (such as other financial
assistance). If the receipt of additional funds result in an "over award"
(financial aid and resources exceed the cost of education) the following
steps will be taken: |
- Assistance
for subsequent terms in the academic year will be reduced or canceled;
any excess will be considered as a resource for the following academic
year, and subsequent financial aid eligibility will be reduced by
that amount.
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- You
may be required to repay all or a portion of a Federal SEOG or Federal
Perkins Loan already received.
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- You
are responsible for supplying complete and accurate information on
which we base your eligibility for aid.
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- You
must maintain satisfactory academic progress.
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- You
must be enrolled in a degree, certificate, or other program leading
to a recognized educational credential.
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- You
must not be in default or owe a refund on any Title IV funds received
for attendance at any institution.
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- You
must not have borrowed in excess of any Title IV loan limits.
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- If
you withdraw or take a leave of absence from school, you must
see a Financial Aid counselor. You may be expected to repay a portion
of the financial aid disbursed to you after paying university fees.
(See Refunds and Repayment.)
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- If you
have received Federal Perkins Loan, you must contact the Financial
Aid Accounting Office in order to receive a Perkins Loan Exit Interview.
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- You
are responsible for reporting any change in your status.
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- When
you have signed your loan promissory note, you are responsible for
paying back the loan. You are responsible for informing the Direct
Loan Servicing Center or your lender of changes in your name, address,
social security number, and graduation date. You must inform your
loan servicer if you transfer to another school, withdraw from school,
or drop below half-time in any term.
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- You
are responsible for using the aid offered for educationally related
expenses as defined in the student budget.
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- If you
are borrowing a William D. Ford Federal Direct Loan for the first
time at CSUDH, you are required to complete an Entrance Interview
before the Financial Aid Office will disburse your loan.
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- If you
accept a Federal Work-Study position, you are expected to perform
the work in a satisfactory manner.
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| Reapplying
for Financial Aid Each Year |
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| In
January each year, you must reapply for financial aid for the upcoming
academic year. Using your Personal Identification Number (PIN), you can
reapply over the Internet at http://www.fafsa.ed.gov.
If you do not have a PIN, you may request one via the Internet at http://www.pin.ed.gov.
If you are unable to reapply via the Internet, application materials are
available for students to pick-up in the Financial Aid Office beginning
in January. The priority filing deadline for the 2007/2008 academic year
is March 2, 2007. It is your responsibility to apply each year. |
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| How
to Contact the Financial Aid Office |
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| If
you have any questions about financial aid, please call the Financial
Aid Office at (310) 243-2000. Our Automated Information System is available
Monday-Saturday: 7 a.m.-8 p.m. The Financial Aid Office is located in
Welch Hall B-260. Our FAX number is (310) 516-4498. Office hours are subject
to change. |
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California State University,
Dominguez Hills • 1000 E. Victoria Street • Carson, California
90747 • (310) 243-3696