Student Employment

This section contains all forms and procedures for hiring DH student assistants. Please use the required forms below to fill your positions. All forms must be signed by the assigned supervisor and returned to Human Resources Management via the Student Employment Secure Dropbox. On or before their first day, please send your student with the approved forms to Human Resources. We will double-check all forms to ensure hiring guidelines were followed and that the student completes all necessary paperwork to receive compensation.

If you have additional questions, please contact the following departments:

Handshake Recruitment: Career Center l careercenter@csudh.edu l 310-243-3625
Federal Work Study: Financial Aid & Scholarships Office l finaid@csudh.edu l 310-243-3691
Human Resources: Human Resources Management l hrstudentonboarding@csudh.edu l 310-243-3771
Payroll: Payroll Services l payrollservices@csudh.edu l 310-243-3769

Hiring Procedures

Student Employment Flowchart
Student Employee Salary Schedule
New Student Assistant Checklist
New Student - Department Checklist
Returning/Continuing Student Assistant Checklist
Returning Student Assistant - Department Checklist
Business Process Guide – Entering & Printing Student Timesheet
Business Process Guide – Time & Labor for Timekeepers
Student Assistant Separation Checklist

Forms

Student Assistant Position Description
Student Assistant Evaluation Form
DMV Employer Pull Notice Form

Where to submit

Submit all student employment forms and documents to our Student Employment secure dropbox or deliver to WH 340:

Frequently Asked Questions

Medicare/Retirement Q & A

STUDENT EMPLOYMENT FREQUENTLY ASKED QUESTIONS

The Student Employment FAQ is also available in PDF format by clicking here. Please be sure to check back in and make sure to read these FAQs for any updates.

What documents do I need to provide Human Resources with in order to hire a student employee?
Prepare an eHire using HIR/APT as the action/reason. Please include the Student ID and Handshake Job Posting# in the comments section. Effective September 2015, you will also be required to submit a Student Assistant Position Description.
Who is responsible for signing the eHire/eFast?
The hiring document should be signed by the Supervisor/Hiring Manager (the signature authority should remain the same as the Student Assistant Hiring Form).
What does a new student employee need to provide Human Resources with?
The student is required to complete a Sign-In Packet. Along with the packet the student will need to visit Human Resources on or before the first day of employment for I-9 certification.
Who is responsible for certifying the I-9?
Effective immediately, all I-9’s must be certified by Human Resources personnel only, the student must present original documents to establish eligibility for employment.
What documents do I need to provide if my student is terminating their employment?
Process an eFast using TER/END as the action/reason and attach the employee’s timesheet. To ensure that the employee is paid in a timely manner, please deliver separation documents to Payroll Services via the Payroll Services Secure Dropbox or delivered to WH 205.
What do I need to provide if I want to give my student a merit salary increase?
Process an eFast using PAY/EQU as the action/reason and indicate the new hourly rate. Please include “Merit Salary Increase” in the comments section as well as the level (I, II, III, IV) if there is a change. You must attach the student evaluation form
How do I process a pay line transfer if my work study student has exhausted their work study funds?
Process an eFast using DTA/APT as the action/reason and indicate the new position number. Please include “Exhausted Work Study Funds” in the comments section.
If my student employee is classified as an Instructional Student Assistant (1150/1151), does the hiring process change?
No – Prepare an eHire using HIR/APT as the action/reason. Please include the Student ID number in the comments section.
When are student employees subject to a Medicare deduction and a retirement deduction?
If a student does not meet the enrollment requirements during the academic year (6 units) or during the summer terms (3 units per term), the student is subject to a 1.6% Medicare deduction and 7.5% retirement deduction.