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Basics
For Job - Procurement
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The mission of the
Procurement, Contracts, Logistical and Support Services Office, also known as
PCLASS, provides the faculty, staff and students with goods and services and
the highest standard of support possible under the guidelines of the of the
California State University Policy Manual for Contracting and Procurement.
Our hope is to also make these services as seamless as possible.
PCLASS is the only entity on campus responsible and authorized to legally
purchase goods and services with State dollars
Following is a list of
answers to some of our most frequent questions:
Q: I need to order
office supplies for my department, where do I obtain requisition forms from?
A: First check with
your Department Secretary to obtain a requisition form. If unable to locate
within your department or division, requisitions can be purchased from the
University’s Receiving Warehouse who keep most State forms in
inventory. They can be reached at extension 3792.
Q: I have old furniture that I
need taken out of my office so my new furniture can be delivered and set in
place, who do I contact about moving my old furniture out?
A: Physical
Plant’s movers would be responsible for moving furniture on campus and
the requestor must first submit a Work Order to Physical Plant for them to
schedule your move. They can be contacted through the main Physical Plant
extension 3804.
Q: I need to report
a problem with the copier on my floor, or I need a new copier code set up for
my department, how do I take care of this issue.
A: The
University’s Departmental Copier Program under the supervision of
Michael Li should be
contacted at extension 2309 so that the problem can to be reported. Either
the University’s staff or the Copier Maintenance contractor can be
contacted to address the problem. The University’s Departmental Copier
Program can set up the requested copier code upon receipt of an authorization
memo from that end user’s supervisor to set up a new code.
Q: I need business cards ordered,
where does the University get them from?
A: The University
business cards can be contacting University Printing Services. They can be
reached at extension 3811.
Q: I have received an item on my
Office Max order and it was broken when it was delivered to me, how do I
return it and get a replacement?
A: Contact
Procurement Office at extension 3799 and ask for Michael Hirsch (the buyer
who purchases most office supplies). Give him the purchase order number and
the item that is broken, and he can arrange to have the broken item picked up
from your location and returned to the University Receiving Warehouse to be
exchanged for a replacement.
Q: I need to check the status of a
requisition I turned in about a week ago, how do I check the status and what
information do I need to provide in order to have this requisition’s
status determined?
A: Contact the
office of Procurement and Contracts @ extension 3799. The requisition number
is the most important information that you need to provide. If the
requisition has been sent to Procurement and has been entered into
PeopleSoft it can be tracked, and status can be determined.
Q: I am interested in getting new
furniture for my office, how do I go about this purchase?
A: Contact the
Procurement Office and the University process and State requirements for the
purchase of furniture can be explained to the end user.
Q: How can I orders supplies
though our campus Inventory Stores?
A: Inventory Stores
was set up to provide quick delivery on supplies that are frequently ordered
on an on going basis. A requisition form made out to Inventory Stores
including Department account number, requisition number, listing of the
requested supplies and authorized supervisor’s signature should be submitted
to Inventory Stores via inter-campus mail or to expedite, via fax (310)
516-3860. Delivery can be coordinated with Inventory Stores Staff on
request. For a list of items in stock and pricing contact Dino Hernandez at extension
2529.
Q: I need an American Express card
for campus travel, how do I get one.
A: You can pick up
and fill out an application which are available from Cliff Ruddick in the
Accounts Payable office located in Welch Hall, 4th floor, room 430.
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