Drops/Withdrawals from Courses

All California State University regulations relating to drops and withdrawals from academic classes and for refunds of course fees apply to the HUX program. Please read and follow the instructions below carefully if you need to drop a course. Note that the time frames mentioned below refer to the date on which your written drop request is received by the HUX office (weeks 1-3) or the course instructor (weeks 4-15).

Summary of Withdrawal Rules Below

1. Weeks 1-3: Send written request to Lisa Ayres in HUX
2. Weeks 4-12: Send completed official Drop form to each instructor indicating a "serious and compelling reason"
3. Weeks 13-15: Send completed official Drop form to each instructor along with documentation of a "serious accident or illness"

Withdrawal in Weeks 1-3 of the Term
During this period you may drop a course by sending a written request to Lisa Ayres (send it via email to layres@csudh.edu) in the HUX office. At this point in the term you do not have to use an official Drop form. Indicate your name, ID number, and course number and section you wish to drop. In addition, please notify the instructor of your drop. Important: your written drop request (via email or regular mail) must be in the HUX office before the start of the fourth week of the term or you will be required to follow the procedures below.

You may be eligible for a partial refund of course fees if you drop before week 4. See Refunds of Fees.

Withdrawal in Weeks 4-12 of the Term
During this period you may drop a course if you indicate a “serious and compelling reason” for the withdrawal and obtain the permission of the instructor. Begin the process by contacting the instructor directly to request a withdrawal. Do not contact Lisa Ayres as indicated in the section above unless you don’t have contact information for your instructor or haven’t received a response within a week. Indicate your name, ID number, and course number and section you wish to drop. Explain the reason, which should be clearly “serious and compelling.” Please note that the university does not consider dissatisfaction with the course or a grade you received to be serious and compelling for purposes of course withdrawal. The instructor may choose not to grant your request. If the instructor gives you approval to drop the course, you will need to send him or her a signed Drop form with your written explanation. You can obtain a Change of Program, Drop/Add form by clicking here or by requesting one from Lisa Ayres (310-243-3743; layres@csudh.edu). If the drop is allowed, your academic record will show a “W” (no impact on GPA) for courses dropped during this period.

Withdrawal in Weeks 13-15 of the Term
During this period, California State University regulations state that a student’s withdrawal from a course can be approved only if the reason is a “serious accident or illness.” During this period a request to withdraw from a course must be accompanied by documentation, such as medical verification supporting circumstances clearly beyond your control which necessitate a withdrawal. Begin the process by contacting the instructor directly to request a withdrawal.

Do not contact Lisa Ayres as indicated in the first section unless you don’t have contact information for your instructor or are unable to reach him or her. Indicate your name, ID number, and the course number and section you wish to drop. Explain the reason. The instructor may choose not to grant your request. If the instructor gives you approval to drop the course, you will need to send him or her a signed Drop form with your written explanation. You can obtain a Change of Program, Drop/Add form by clicking here or by requesting one from Lisa Ayres (310-243-3743; layres@csudh.edu). If the drop is allowed, your academic record will show a “W” (no impact on GPA) for courses dropped during this period.

From this point on we need to handle the Drop process differently than in weeks 4-12, due to the short time frame and the fact that some of our instructors do not live near the CSUDH campus. Once you receive the instructor’s approval to drop, ask him or her to notify the HUX office of his or her approval of your drop. Ask him or her to send to the HUX office ASAP your signed and completed Drop form and accompanying documentation.

After Week 15
No drops are allowed after week 15. A student who does not officially withdraw by following the instructions above will receive an F or WU (same impact on the GPA as an F) grade for the course.