HUX Final Project Sequence of Steps

Sequence of Steps in the Final Thesis/Project Phase (Phase III)

This page explains the steps students need to follow once they have completed 16 units of coursework and need to begin thinking about their final project. Step-by-Step Instructions for completing the final project are available through the HUX Office.

You will find a lot of valuable information on the Thesis/Project Information page of the CSUDH Office of Graduate Studies. Not all of the information on this page applies to HUX students. But near the bottom of the page you will find links to the CSUDH Thesis and Project Guide in Adobe PDF and Word versions. HUX students must follow this guide closely in preparing their capstone thesis or project.

Complete following steps in the following order in order to assure timely progress to completion of your Final Thesis or Project.

Action (refers to action by the student unless otherwise noted):	May be done simultaneously with other work:	Should be submitted:	Amount of time to allow for completion or signoff:	Notes:	When completed:
Submit the Advancement to Candidacy forms	Yes	After completing 16 units, and at least one trimester prior to submission of HUX 598 proposal	One trimester	Request via HUX registration form
Submit the Application for Award of Degree	Yes	At the same time as the Advancement to Candidacy Exam	Approximately three weeks after receipt	$35 fee is required
Graduation Unit does preliminary degree check	Yes	Automatic	N/A	Student and HUX Office will be sent a copy
HUX 598 Process:
Submit HUX 598 contract and thesis proposal	Yes	As soon as Advancement to Candidacy Exam results are received	One trimester	Request contract via HUX registration form
Submit IRB approval request if needed*	Yes	Along with HUX 598 contract and thesis proposal	At least one trimester	Contact IRB office directly
Register in HUX 598	Only with the prior written approval of the HUX Coordinator	When all Phase I and Phase II work is completed, the Advancement to Candidacy Exam has been signed off and the Application for Award of degree has been submitted	About 4-6 weeks. You must enroll by mail, not by phone or online due to the permissions needed.	HUX 598 contract must be signed by a mentor in order to receive authorization for registration
Take and complete HUX 598 course	Only with the prior written approval of the HUX Coordinator	Initial proposal is revised and finalized under the guidance of the faculty mentor	Complete by the end of the trimester of registration	Permission may be sought to enroll past registration deadline

Action: (refers to action by the student unless otherwise noted)	May be done simultaneously with other work:	Should be submitted:	Amount of time to allow for completion or signoff:	Notes:	When completed:
HUX 599 Process:
Submit HUX 599 contract for approval and signatures	No	As soon as signoff and approval have been received on the 598 proposal	One trimester	Include a copy of the approved proposal from HUX 598
Register in HUX 599	No	Prior to beginning of trimester of desired enrollment	About 4-6 weeks. You must enroll by mail, not by phone or online due to the permissions needed.	Permission may be sought to enroll past registration deadline
Take and complete HUX 599 course	No	Follow the guidance and instructions of the mentor regarding submissions	At least one trimester. Completed faculty committee process includes review and signoff by all three faculty committee members**	Routing of preliminary materials (e.g., early drafts) may be done directly between student and mentor at mentor's discretion
Submit mentor- approved final thesis or project to the HUX office**	No	One copy, on plain paper; signature page only should be on 25 percent cotton-content bond paper	Thesis will be routed by the HUX office to the student's committee ASAP	Refer to current edition of the CSUDH Thesis and Project Guide for formatting specifications
HUX office or mentor returns Thesis or Project to student for revisions if needed	No	Submit thesis or project again after making requested revisions	This is up to the student; be aware of deadlines for Graduate Studies submission	Mentor may choose to route the work to 2^nd and 3^rd Readers without requesting student revisions
Thesis or Project routed to 2^nd and 3^rd committee Readers	No	Routing will be done by the HUX Office	At least one trimester	Readers are usually given 2-3 weeks to complete their evaluations but may need additional time
HUX office returns Thesis or Project to student	No	Prior to Graduate Studies deadline for the trimester of anticipated graduation	At the discretion of the student	Late submissions will be held over for the following trimester
Second review by faculty committee, if needed	No	ASAP	At the discretion of the student's mentor and/or committee	May involve another complete review cycle, depending on the success of requested revisions
Submission of Change of Graduation Date form/fee, if required	Yes	As directed by the HUX Office	2-3 weeks	$10 fee
HUX office submits the work for Graduate Studies Office review	No	Prior to the published deadlines as listed in the HUX Thesis and Project Guide and online	About 6-8 weeks	All routing is done through the HUX Office
HUX office returns the work to student, with UMI / depository forms and information	No	N/A	ASAP	Student will be provided with a marked draft and a checklist of the needed revisions
Pay UMI/depository forms/fees	Yes	With the second submission to Graduate Studies		Worksheet will be provided to assist student in the calculation of required fees
Revise draft and resubmit it to Graduate Studies; obtain final approval	No	According to the deadline given for resubmission	1-3 weeks	Student will be notified by Graduate Studies when final approval is granted***
After final approval of Thesis or Project:
Letter verifying completion of degree can be provided after Graduate Studies' final approval			1-2 weeks	Request from the HUX Office at the time of second submission to Graduate Studies
Student may submit personal copies for binding by library	No	According to the deadline given for submission	ASAP	Copies and required depository materials should be sent to the HUX Office for delivery to the library
HUX office submits HUX 599 grade into student's record	No	HUX Office will submit Change of Grade after final sign off of thesis/project by the Graduate Studies Office	About 2-3 weeks	See the CSUDH catalog for the campus policy on submission of Phase III final grades
Library thesis officer submits approval of library's depository requirements to the Graduation Unit	Yes	Will be processed ASAP
Graduation Unit evaluates requirements for clearing of degree	No	N/A	6-8 weeks after the official date of graduation	Validations of sixth and seventh year course work, as well as Revision of Advisement forms, will be provided by the HUX Office if required
Admissions and Records mails diplomas to successful candidates			Approximately 2 weeks after the degree is posted

*Any thesis/project work that will involve the use of human subjects (for interviews, surveys, modeling, etc.) must be cleared by the Research and Funded Projects Office (also called the Institutional Review Board or IRB) prior to beginning work. Instructions may be found on the CSUDH website.

**Early or timely submission of thesis material to the HUX Office and/or the student's mentor does not guarantee this material will be accepted and approved during the trimester of submission.

***If the student's first or second submission to Graduate Studies is rejected for failure to follow the required format, the student will be required to carry forward to the following trimester and resubmit his or her thesis/project at that time. The student will be required to maintain Continuous Attendance via HUX 600 for Fall and Spring trimesters (Summer trimester is exempted) and file a change of Graduation Date form/fee to move his or her graduation date.

Additional Notes:

NOTES:
• Students are responsible for maintaining Continuous Attendance via course enrollment or enrollment in HUX 600 during both Fall and Spring trimesters until informed of the final signoff by the Graduate Studies Office. (No enrollment is required during Summer.)

• Thesis signature (approval) page is retained in the HUX Office, except when being routed to faculty members with the thesis or for replacement signatures.