How to access other mailboxes from your Outlook Client

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1. Adding another Calendar to Outlook 2003

2. Add/Remove another Mailbox to Outlook 2003 or Outlook 2002 (Office XP)

3. “Sending As” another user

4. Opening another folder as a Window

    

Adding another Calendar to Outlook 2003

1. Open Outlook 2003

2. With the folder list showing on the left, click on the Calendar icon at the bottom to get the Calendar view

  to calendar view ->

3. Click on Open a Shared Calendar, a window will appear

4. Click on the Name button, then select the calendar's mailbox from the Global Address Book.
   You can also type in the name of the mailbox instead of doing a GAL search.
   Click OK, then OK again, after the name appears in the Open a Shared Calendar window.
   You will only have to add a calendar once.
   
   
    

5. The two calendars now appear side by side.  On the left, the added calendar appears under
   the section "Other Calendars".  Note the checkbox.  Checking and un-checking this box will
   add and remove this calendar from your Outlook calendar view.  If you have several calendars
   you need to monitor, this is the method you use to keep your view uncluttered.
   
   
    

6. Once you add a calendar, it will remain listed until you right click on the calendar listed and select
   "Remove from Other Calendars"

   

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2.  Add/Remove another Mailbox to Outlook 2002 (Office XP) or Outlook 2003

1. Open Outlook

2. Go to the Tools Menu

3. Select E-mail Accounts (near the bottom of the menu)

4. Select View or change existing e-mail accounts, click Next.
   

5. With Microsoft Exchange Server highlighted, click on Change.
   

6. Click on More Settings
   

7. Click on the Advanced Tab
   

8. Click the Add button to add a mailbox or highlight an existing mailbox, then click Remove to remove it.
   

9. In the Add Mailbox window, type in the name of the mailbox.  If you don’t remember the full name, typing in a partial entry will bring up a list.  Ex.  John will bring up all mailboxes with these consecutive four letters.  Select the mailbox.
   

10. Click OK or Next until you are done (Finish)
    

11. The additional mailbox will now appear under the Outlook folder list.

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3.  “Sending As” another user

1. Make sure you have "send as" rights to the mailbox from which you wish to send a message.

2. Open Outlook.

3. Open a New Message.

4. Go to the View Menu.

5. Select From Field (you only have to do this once, the From Field will display for all new messages until you de-select it.).

6. Place the account name you are sending as in the From Field.
   

7. Go through normal procedure to send a message.

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4.  Opening another folder as a Window.

1. Make sure you're in Outlook (looking at your email)

2. Click on the File Menu

3. Highlight Open

4. Click on Other User's Folder

5. This window will appear:
   

6. Select the Calendar folder and type in the name of the account or click the Name button to pick it from a list so the window looks like the one below.
   

7. Click OK.

8. The calendar for the room will now show up.

9. You only have to do this once.  After this, when you click on the File menu and highlight Open, Room WH 370P will appear on the list on the right.  Select it and the calendar will come up. 

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