President Donald R. Gerth
Statement of Procedures Concerning Implementation of Continuing Education Unit
The attached statement of procedures concerning the implementation of the Continuing Education Unit on the Dominguez Hills campus is approved. These procedures were provided by a recent executive memorandum from the Chancellor, which is also attached, and together these two documents constitute a statement of procedure.
The Dean of Community Programs* is responsible for this matter.
From Glenn S. Dumke, Chancellor, October 8, 1976
Executive Order No. 255
EO 255, Effective October 8, 1976
This Executive Order is issued pursuant to Chapter III, Sections 1 and 2 of the Standing Orders of the Board of Trustees of The California State University and Colleges.
Effective immediately, the following procedures shall govern the implementation and utilization of the Continuing Education Unit as a uniform standard of measurement for non-credit extension program activities at each campus of The California State University and Colleges system.
Each campus is authorized to develop and implement policies and procedures for non-credit extension program activities utilizing the Continuing Education Unit as the standard unit of measurement of individual participation. Implementation is permissive. Campuses choosing to utilize the Continuing Education Unit shall develop local policies and procedures consistent with national standards and systemwide requirements provided hereafter.
II. CRITERIA FOR INDIVIDUAL PROGRAMS AND ACTIVITIES
Each campus shall develop its own criteria for non-credit extension programs and activities for which individuals may be awarded Continuing Education Units. As a minimum, these criteria shall include the following:
*Editorial note: Current title is Dean of Extended Education
A. The activity is planned to meet the educational needs of a specific target
population whose representatives have had an opportunity for input into
the planning process, along with faculty (or other qualified experts
approved by the appropriate campus authority) and campus personnel
assigned responsibility for the administration of such activities.
B. The following program elements are determined during the planning
stages and prior to the time the program is approved for implementation:
program purposes and objectives; student performance requirements;
evaluation procedures suitable for measuring the effectiveness of program
design and operation; and the number of CEUís to be awarded for
satisfactory completion of performance requirements.
C. The program or activity is of an instructional nature and is sponsored or
approved by an academic or administrative unit of the campus best
qualified to determine the quality of the program content and to approve
the resource personnel required.
D. Provisions have been made for student registration, which include the
gathering of sufficient information from the student to ensure a permanent
record of individual participation.
Each campus shall develop local administrative policies and procedures which, at a minimum, shall provide for the following:
A. Assignment of local administrative responsibility for the program to appropriate campus
B. Record-keeping and reporting functions. Such policies and procedures
should ensure that a permanent record is maintained for all CEUís
awarded and for all programs for which the awarding of CEUís is
authorized. The form and content of these records should be consistent
with nationally recognized standards for the maintenance of Continuing
Education Unit records for students and for programs.
C. Program review and approval procedures that are consistent with
procedures utilized in connection with other continuing education programs
sponsored by the campus.
D. Program instructional and resource personnel review and approval
procedures that are consistent with procedures utilized in connection with
other continuing education programs sponsored by the campus.
E. Steps to preclude duplicate record-keeping when such a program is jointly
sponsored by another campus.
IV. FISCAL MANAGEMENT
A. Non-credit continuing education programs and activities for which
Continuing Education Units are to be awarded shall be operated in
accordance with the policies and procedures governing the Continuing
Education Revenue Fund. Revenues derived from such programs and
activities shall be deposited in this fund in accordance with existing
procedures for revenues derived from self-supporting instructional
B. Fees for such programs shall be determined locally on the basis of
estimated cost per person and shall be approved by the president or the
C. In determining the fee for such programs, courses, and activities, the
campus shall detail the costs to be supported by the fee (including the cost
of salaries, materials, travel, student services and accommodations, etc.)
and shall specify the number of students expected to enroll in the program.
A permanent record of these details shall be maintained in auditable
condition by the campus.
V. GENERAL CONSIDERATIONS
A. For the purposes of The California State University and Colleges system,
one Continuing Education Unit is defined as ten hours of participation in
an organized continuing education experience under responsible
sponsorship, capable direction, and qualified instruction. Campuses may,
however, choose to award a decimal fractional part of a Continuing
Education Unit when appropriate.
B. The Continuing Education Unit is a flexible unit of measurement for non-
credit continuing education activities and can be used to record an
individualís participation in non-credit activities, courses and programs;
and in non-traditional modes of non-credit continuing education activities,
including various forms of independent and informal study.
C. In computing the number of Continuing Education Units to be awarded,
only the number of complete instructional hours, or the equivalent, shall
be considered. (For example, a program involving 18.5 contact hours
would award a maximum of 1.8 CEUís).
D. The Continuing Education Unit is not to be confused with the semester or
quarter unit as defined in Section 40103 of Title 5 of the California
Administrative Code. In no instance shall Continuing Education Units be
converted to units of academic credit (e.g., semester or quarter units).
[signed by Glenn S. Dumke, Chancellor]
THE CONTINUING EDUCATION UNIT
In 1968 thirty-four national organizations met to explore the feasibility of a uniform unit of measurement. A thirteenĖmember Task Force was appointed to delineate and define the unit. This Task Force developed the concept of the continuing education unit. Hereinafter referred to as the CEU, the continuing education unit has been designed as a uniform unit of measurement to facilitate the accumulation and exchange of standardized information about individual participation in noncredit continuing education. The CEU is applicable whether information is transmitted from one person to another, from one institution to another, from individual to organization, from employee to employer, from one area of the country to another, or from one time period to another. The CEU may be used for the quantitative measurement, recording reporting, accumulation, transfer and recognition of participation by adults in noncredit continuing education activities.
DEFINITION OF THE CONTINUING EDUCATION UNIT
One Continuing Education Unit is defined as ten contact hours of participation in an organized continuing education experience under responsible sponsorship, capable direction, and qualified instruction. The contact hour is defined as a typical fifty-minute classroom instructional session, or its equivalent. An organized educational experience presumes there has been planning to meet a specific need.
Objectives fulfilled through the application of the CEU include:
1. To assure that proper procedures are developed and followed by persons or agencies seeking
approval of an activity through which CEUís are awarded.
2. To systematize the recording and reporting system for participation in noncredit continuing
3. To standardize the unit of measure in continuing education activities as the CEU and to
provide a record of individual student participation in such activities.
4. To provide a uniform method for compiling quantitative data on participation in continuing
education activities and to allow for the easy reporting of these data to state and
5. To permit the development of a method of reporting individual participation in continuing
education activities through an official transcript system.
AWARDING AND GRANTING CONTINUING EDUCATION UNITS
The determination of the number of continuing education units to be granted and awarded for a particular educational experience is the responsibility of the Dean of Community Programs* or of a person designated by the Dean. Such a determination will be based upon the recommendation of the director or instructor of the continuing education activity.
And upon the application of the following criteria:
1. Does the activity meet the requirement of being an organized continuing education
experience; i.e., is there evidence of careful planning of the activity?
2. Does the program have qualified instruction and direction to assure that the educational
objectives will be fulfilled?
3. Will a record of the units awarded be of value to the participants?
The number of units will be determined by applying the formula of ten contact hours equals one CEU with fractions of CEUís being rounded off to the nearest tenth. Thus a program of 43 contact hours would be equal to 4.3 CEUís. Reasonable allowances may be made for activities such as required reports, laboratory assignments, field trips, and supervised study.
The following suggestions for the possible application of the CEU for California State College, Dominguez Hills** programs are offered as illustrations but should not be considered as limitations on the use of the unit:
1. Noncredit intensive courses, seminars, or workshops in technical and professional areas (i.e.,
for engineers, lawyers, teachers, nurses, social workers, managers, etc.).
2. In-service training programs for persons requiring knowledge of new techniques or
3. Programs to be used in partial fulfillment of certificate or licensing requirements.
4. Programs offered in cooperation with technical or industrial societies through the University
and designed to upgrade members in occupational or technical areas.
5. Liberal education courses or workshops for the general public.
*Current title is Dean of Extended Education.
**Current name is California State University, Dominguez Hills.
6. Training programs for paraprofessionals.
7. Vocational training programs.
The following are examples of programs through which the CEU will not be awarded:
1. Any program carrying academic credit.
2. Programs leading to high school equivalency certificates or diplomas.
3. Orientation programs.
4. Programs of short duration only casually related to any specific upgrading of skills or
knowledge of content.
The administration of this program will be assigned to the Division of Community Programs.* All programs awarding CEUís will be approved and coordinated through Community Programs.*
All records will be maintained in the Office of Admissions and Records and transcripts will be issued according to normal campus procedures. Participants in programs awarding CEUís will have permanent record cards assigned to them with the usual student numbers in sequence. The non-credit and CEU classes will be listed on the PRC as follows:
1. NCC 123 01 Title 0 (CR (for completion of program))
2. CEU 123 01 Title 4.3 (NC (for non-completion of program))
All activities through which CEUís are awarded will utilize a credit/no credit grading system. The program approval form will specify what constitutes satisfactory performance. For some activities regular attendance only will be required for a satisfactory grade. For others specific projects, papers, or other types of involvement may be required. Normally examinations will not be used to determine a level of content knowledge. A program designed to develop a competency or set of competencies should require a demonstration of it or them by the participant. ďNo creditĒ will convey non-completion of the program for whatever reason and would permit repetition of the program without penalty.
*Current name is Division of Extended Education
California State University, Dominguez Hills 1000 E. Victoria Street Carson, California 90747 (310) 243-3696
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The statements found on the Presidential Memorandum Web page are for informational purposes only. While every effort is made to ensure that this information is up to date and accurate, official information can be found in the University Library.
Last updated 07/29/2008, by Ruby Martinez.