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PM 77-36

12/21/77

President Donald R. Gerth

Modified Work Week

For several months some offices on the campus have been experimenting with pilot projects for the Modified Work Week.  These pilots have demonstrated its success, and the policy is now approved for implementation wherever appropriate University-wide.

Procedures for Implementing Modified Work Week

1.    A plan for each unit should be worked out by the head of the units and the supervisors with

      the members of the staff.  In most instances there should be a plan for the total unit.

2.    The plans are to be submitted for review and approval to the Dean of Faculty and Staff

       Affairs.*

Guidelines for Modified Work Week

         1.    Any new work schedule must be congruent with the educational mission or support functions

                of the institution.

         2.    Employees whose work hours are changed by the new plan must be appropriately supervised;

               participants in the modified work week who are supervisors may not change their hours to    

               times when their staff is not on duty.

        3.     Any modified work week schedule should be compatible to campus provisions for personal

                safety.

        4.    When a four-day, forty-hour work week is scheduled, the following ground rules must be

               adhered to.

Ground Rules for Four-Day, Forty-Hour Work Week Schedule

The California State University and Colleges’ Chancellor’s Office has issued an interpretation on the crediting and charging of sick leave and vacation time for employees working a four-day, forty-hour work week schedule.  This interpretation, which is based on the California State Personnel Board’s current rules, is as follows:

1. HOLIDAYS

a.  Eight hours credit will be given for a holiday falling on a day other than a regularly scheduled

    work day for four-day, forty-hour employees (except when the holiday falls on Saturday).

*Currently, the Director of Human Resources Management.

b.    If a four-day-forty-hour employee is scheduled to work on a holiday, he will be credited with

       eight hours toward his “in lieu” time off.

2. SICK LEAVE

a    A four-day, forty-hour employee will be credited with eight hours of sick leave for every full

     month of service.

    b.   If an employee, who is on a four-day, forty-hour schedule, is sick on a regularly scheduled work

         day he will be charged hour-for-hour (or 10 hours for the full day) of his sick leave balance for

         every day of sick leave.

3. VACATION

a.  The accumulation of vacation credit for employees on a four-day, forty-hour work week will be

     the same as employees on the five-day, forty-hour work week.

b.  A four-day, forty-hour employee who takes vacation on a regularly scheduled work day will be

    charged hour-for-hour (or ten hours for the full day) of his    vacation balance for every day of

    vacation taken.