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PM 99-07 Establishment of the University Planning Council

PM 99-07


Revised 9/14/06

President James E. Lyons, Sr.


Establishment of the University Planning Council


Purpose of the University Planning Council


The UPC has been designed to


  • clarify and make operational the priorities of the President and the University;


  • make explicit the vision of the University based on shared purposes and values;


  • establish goals to fulfill the mission;


  • define measurements and indicators for achieving goals;


  • set priorities for action and resource allocation; and


  • provide a continuous process for review and adjustment of goals over time.





My specific charge to the University Planning Council for the coming academic year is as follows:


  • Ensure the implementation of the Interim Plan and the projects being conducted pursuant to it.


  • Oversee implementation of systemwide initiatives such as Cornerstones, year-round operations, etc.


  • Assure that WASC Standard Two – Institutional Purposes, Planning, and Effectiveness – is being met and contribute to documentation of the meeting of other standards as appropriate.


  • Oversee the comprehensive application of data collected in respect to students, programs, alumni, and faculty to the campus mission and assure that the planning process is informed by collected data.


  • Annually prepare a list of priorities for campus action and resource allocation reflecting outcomes of the on-going planning process and other campus reviews and initiatives.


  • Provide the University Budget Committee with campus priorities which need to be considered in the budget development process.


  • Review recommendations regarding the annual budget which have implication for the campus mission and direction.


  • Review recommendations of the process of program review and needs assessment for congruence with campus mission and directions and serve as the mechanism through which conclusions concerning individual programs are applied to campus decision making, fiscally and programmatically.


  • Ensure integration of physical facilities planning with University program and fiscal priorities and planning processes.


  • Conduct periodic strategic planning processes on a three to five-year cycle beginning in Spring 2000.


The UPC should report to the President at the end of each semester on activities relating to its charge, and at such times as matters should be brought to campus attention.




The membership of the University Planning Council (UPC) is established as follows:


Chair:        President of the University

Co Chairs:  Faculty member recommended by the Provost and Vice President

for Academic Affairs and appointed by the President

                Provost and Vice President for Academic Affairs or other Vice

President appointed by the President


Provost and Vice President for Academic Affairs

Vice President for Administration and Finance

Vice President for Student Affairs

Vice President for University Advancement

Vice Provost for Academic Affairs

Executive Assistant to the President

Associate Vice President for Information Technology

Deans of the Six Colleges

Dean of the Library

Dean of Graduate Studies and Research

Dean of Undergraduate Studies

Chair or Vice Chair, Academic Senate

Chair, University Curriculum Committee

Chair, University Budget Committee

Co Chairs of WASC

Accreditation Liaison Officer, ex officio

Five faculty members elected by the Colleges of Business Administration and

Public Policy, Education, Health and Human Services, Liberal Arts, and

Natural and Behavioral Sciences

ASI President or designee

Staff Representative appointed by the President

Two individuals at-large appointed by the President


The term of appointment to the UPC of faculty representatives, faculty

committee chairs, the staff representative, and the at-large representatives

will be three years.  All other representatives will serve on UPC as a result of

their respective positions.



UPC should meet monthly during the academic year and may employ task groups and subcommittees as needed.  Agendas for UPC meetings should be sent to deans, directors, the chair of the Academic Senate, and the President of ASI, as well as to the UPC members.  Minutes of the meetings should be kept and distributed to members and other recipients of the agenda.



Upon completion of the first year of UPC’s operation, the Vice Chairs shall evaluate the extent to which the UPC has met its purposes and fulfilled its charge.  The President of the University will review this evaluation and decide what modifications to the provisions of this Presidential Memorandum are warranted based on the findings which are presented to him.



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The statements found on the Presidential Memorandum Web page are for informational purposes only. While every effort is made to ensure that this information is up to date and accurate, official information can be found in the University Library.
Last updated 07/29/2008, by Ruby Martinez.