ALCOHOL / ILLEGAL DRUG POLICY
Whereas, Phi Sigma Sigma and its member chapters are concerned about the misuse
of alcoholic beverages and the use of illegal drugs on college campuses; and
Whereas, the dangers of misuse of alcohol and use of drugs to individuals, to
groups, to the fraternity system and to the campus community are becoming
increasingly evident; and
Whereas, an affirmative program to deal with the problem will be effective only
through common consent and unified action;
Now, therefore be it resolved by Phi Sigma Sigma Fraternity that the following
are the policies of Phi Sigma Sigma and shall be adhered to by all chapters and members:
Any chapter found to be in violation of this policy shall be
subject to disciplinary action under the disciplinary procedures.
- Be it known that the possession, sale or use of illicit
drugs is never permissible in any situation.
- That the possession, use, sale and consumption of alcoholic
beverages on the premises of any chapter shall be prohibited.
- That in those circumstances in which the consumption of
alcoholic beverages is permissible:
- Moderation is encouraged and shall be practiced.
- Members shall not wear apparel or insignia that readily
identifies them as members of Phi Sigma Sigma.
- Alternative food and non-alcoholic beverages shall be provided.
- That alcoholic beverages shall be prohibited at all
membership recruitment functions including 24 hours after the first bid
is handed out on bid day or as otherwise stipulated by the College
- That no chapter funds shall be used directly or indirectly,
to purchase alcoholic beverages or to pay for the dispensing of alcoholic
beverages. (For example: an event funded by chapter monies or individuals
within the chapter cannot involve an “open bar.”)
- That there shall be no solicitation, sponsorship or
encouragement of alcohol consumption through any contest, promotion, fund
raiser or philanthropy in any chapter. Chapter events should not be held in
“bars” of any type where alcohol is being distributed to the general public.
- That all sisters and guests attending any off-campus
function sponsored by Phi Sigma Sigma are obligated to obey all rules,
regulations and laws set forth by the university state and/or local
municipality regarding alcohol possession, consumption and codes of
- That at such off-campus functions:
- Designated individuals will be responsible for the
enforcement of the aforementioned rules, regulations and laws.
- That alternate transportation (i.e. bus, van or some
such vehicle) to and from the event must be provided by the chapter.
- That each chapter shall develop and implement an alcohol
awareness program to further the education of our chapter sisters at least
once a year.
- This program should be integrated into the chapter's
existing program for new members.
- The chapter is encouraged to make this program
available to the campus and community.
All forms of hazing are prohibited.
Hazing is defined as any action taken or situation created, intentionally,
whether on or off Fraternity premises that endangers the life of a new member or
has the potential to cause bodily injury, that produces mental or physical
discomfort, embarrassment, harassment or ridicule. Such activities and
situations include creation of excessive fatigue; physical and psychological
shocks; wearing, publicly, apparel which is conspicuous and not normally in good
taste; engaging in public stunts and jokes; morally degrading or humiliating
games and activities; late night sessions which interfere with scholastic
activities; and any other activities which are not consistent with the
regulations and policies of the educational institution.
Phi Sigma Sigma believes in new member education – not hazing. The objective
of new member education is to develop good sisters. It should promote interest
in Phi Sigma Sigma and be positive, informative and enjoyable. New member
education should embody the principles of our ritual.
New member activities should accomplish one or more of the following goals:
Each new member will receive a copy of this policy along with a
letter explaining their responsibility to report any hazing incidents to Central
Office. A copy of this letter is to be signed by the new member and mailed to
Central Office within ten days of affiliating with Phi Sigma Sigma.
- Help the new members become better acquainted with each
other and the sisters.
- Help the new members learn about life, the university, the
chapter and self.
- Help the new members to learn about Phi Sigma Sigma, its
organization, traditions and ideals.
- Help the new members involve themselves in the work and
success of the chapter.
- Help the new members learn about group living.
- Help the new members further develop leadership and responsibility.
HUMAN DIGNITY / SEXUAL HARASSMENT POLICY
Whereas, Phi Sigma Sigma supports the statement on human dignity and sexual
harassment endorsed by the National Panhellenic Conference member groups;
“that college women should have a positive influence in the direction and
achievements of the university community and that activities should promote
self-worth, human dignity and a positive Greek image”; and
Whereas, the dignity of the individual is a basic element of a civilized
Whereas, individual self-worth is a necessary factor in establishing healthy
relationships between the sexes; and
Whereas, all activities, including acts of hazing, activities based in a
negative manner on gender, race, color, religion, national origin, age or
disability and competitive games that are destructive, demeaning or abusive,
promote a negative image of the Greek community; and
Whereas, participation in such activities that are demeaning to the individual
do not promote a sense of self-worth nor a positive Greek image, and do not
reflect the high standards and ideals maintained by Phi Sigma Sigma;
Therefore be it resolved that Phi Sigma Sigma does not endorse or support
activities that are demeaning in nature, do not respect the dignity of the
individual, cause disharmony among NPC groups or whose purpose is
Be it further resolved that Phi Sigma Sigma advocates education on the national
and chapter level to promote self esteem.
Whereas, Phi Sigma Sigma and its member chapters are concerned about the welfare
and safety of the individual members at overnight social activities; and
Whereas, Phi Sigma Sigma supports the National Panhellenic Conference resolution
which discourages overnight social activities; and
Whereas, overnight social activities can increase the Fraternity’s host
liability — on both a chapter and national level — and could reflect
negatively on Phi Sigma Sigma and the Greek community; and
Whereas, Phi Sigma Sigma recognizes that not all campuses and college
communities present suitable facilities for large groups;
Therefore be it resolved that Phi Sigma Sigma recommends that each chapter and
colony consider the following regarding overnight accommodations:
- To hold all social functions, except those that are
rededication/appreciation activities for members only (for example:
Founders’ Day celebration, Division Conference, LTS or Convention), in the
college community area where overnight accommodations are not necessary.
- Whenever a social event must be held away from the campus
community, the chapter must provide group transportation to and from the
“LITTLE SISTERS” AND “LITTLE BROTHERS”
Whereas, Phi Sigma Sigma holds as one of its highest ideals the advancement of
Whereas, auxiliary groups, organized by fraternal chapters commonly referred to
as “Little Sisters” and “Little Brothers,” or the equivalent thereof,
are inconsistent with the concept and philosophies of human dignity and
Whereas, Phi Sigma Sigma believes that these groups inhibit the accomplishments
of chapters by:
Whereas, the North American Interfraternity Conference, the
Fraternity Executives Association and several National Fraternities have taken a
positive position against “Little Sister” groups;
- Diverting resources of time, effort and money, which are
needed for chapter operations and programming;
- Distracting chapter members in the performance of essential
duties such as membership recruitment and membership education;
- Inviting disharmony within the chapter by usurping the
roles and responsibilities of initiated members;
- Weakening the bonds of sisterhood by adversely affecting
interpersonal relationships within the chapter; and
Be it resolved that Phi Sigma Sigma believes that auxiliary groups are not
desirable adjuncts to the collegiate chapters of women’s and men’s
fraternities and therefore urges and recommends that chapters work with their
members to eliminate participation in such organizations at the earliest
Be it further resolved that no Phi Sigma Sigma chapter shall have its own
“Little Brother” group.
MEMBERSHIP RECRUITMENT POLICY
Whereas membership recruitment excellence is a reflection of the high standards
and ideals for which Phi Sigma Sigma continuously strives; and
Whereas such excellence is reflected in the consistent increase in membership up
to the maximum chapter size as determined by Panhellenic/Intersorority
Council/campus guidelines; and
Whereas the preservation of the integrity of the recruitment process reflects
the basic tenets of the ritual and traditions of Phi Sigma Sigma; and
Whereas Phi Sigma Sigma recognizes and supports the recruitment guidelines set
forth by the member groups of the National Panhellenic Conference and the
greater Greek world's practices of fairness and ethical conduct; and
Whereas a standard of recruitment excellence is best achieved through common and
unified recruitment practices,
Therefore, be it resolved by Phi Sigma Sigma that the following practices and
policies be implemented by its member chapters:
- That each chapter must obtain Quota/Total through the
formal/primary recruitment period. If Quota/Total is not attained during the
formal/primary recruitment period, the chapter will Continuously Open Bid
(COB) immediately following the formal/primary recruitment period until
Quota and Total have been attained.
- That when no Quota/Total figure is set by a Panhellenic/ISC
or where no Panhellenic/ISC exist, the director of collegians and director
of programming will set “Quota/Total” based upon the following factors:
the number of sisters and/or new members who transfer out of the chapter,
graduate and/or are no longer active from the previous year’s roster, the
size of the other groups on campus, PLUS an appropriate growth factor as
determined by the director of collegians and the director of programming.
- That during a formal/primary Panhellenic/ISC recruitment
period when there is a round robin (open houses or tours) series of parties
followed by invitational parties and preference, the chapter will invite all
prospective members back to the first round of invitational parties, unless
such a practice is specifically prohibited by Panhellenic/ISC.
- That all voting on prospective members must be conducted by
- That only sisters who have met a prospective member during
membership recruitment may cast a ballot on that prospective member except
final preference list balloting following the Preference party(ies).
- That a legacy is the daughter, sister, granddaughter or
through marriage, the daughter, sister, or granddaughter of a Phi Sigma
Sigma; that when a chapter is made aware or is aware of a verified (by the
chapter membership recruitment chairman contacting Central Office) legacy
going through the recruitment process, that legacy must be accorded special
consideration as a courtesy to the soror. Special consideration is defined
as being invited to all invitational parties before the Preference party
unless the chapter has determined that the legacy is definitely not a
prospective member or the legacy has chosen not to accept an invitation to
return to a party. If the chapter makes the determination not to consider
the legacy for membership, that decision must be approved by the chapter
advisor (or membership recruitment advisor or division collegiate president)
after consultation with their regional collegiate director. In no instance
should a legacy be denied an invitation to at least one invitational party
after round robin/open house/tours. At any point during the recruitment
period when the chapter and their advisor concur that a legacy is to no
longer be considered for membership, the division collegiate
president/regional collegiate director must determine if the soror contacted
the chapter or national regarding the legacy and if so they must communicate
with her. If the concern of the chapter is that the legacy has expressed
strong interest in another sorority and lesser interest in Phi Sigma Sigma,
recruitment efforts should be increased.
- That all recruitment preparation plans in the National
Chapter Handbook must be adhered to.
DIVERSITY AWARENESS POLICY
Whereas, Phi Sigma Sigma was founded by a group of friends who at the time could
not all join the same sorority because of their varying religious faiths; and
Whereas, Phi Sigma Sigma has and always will maintain a non-scripture based
Whereas, Phi Sigma Sigma’s constitution, bylaws and policies have NEVER
tolerated membership selection based on discrimination; and
Whereas, Phi Sigma Sigma is a private membership organization for women; and
Whereas, candidates for collegiate membership in the Fraternity shall be fully
matriculated in an institution where a chapter is located and shall be selected
based upon their meeting the eligibility requirements prescribed in the local
and national constitutions, and according to the rules set forth by the College
Panhellenic Association, the host institution, and the National Panhellenic
Conference Unanimous Agreements;
Therefore be it resolved that membership in each chapter shall be determined by
performance, educational achievement and criteria related to the goals and
purpose of the fraternity. Membership is open to all without regard to race,
color, national origin, religion, age, handicap, disability, ancestry,
citizenship, marital status, sexual orientation or any other classification
protected by law or ordinance.
Be it further resolved that Phi Sigma Sigma encourages education on the national
and local levels with respect to multiculturalism and diversity awareness and
advocates sensitivity to such topics as it relates to daily living situations
and fraternity activities.
Be it further resolved that each Phi Sigma Sigma chapter shall establish a
Multiculturalism and Diversity Celebration Committee whose purpose it shall be
to conduct an on-going program to develop an understanding and appreciation for
cultural and other heritages brought to the group by its membership.
RISK MANAGEMENT POLICY
Whereas, Phi Sigma Sigma is concerned for the well-being of its sisters and
their guests, and that concern is best realized by providing safe activities in
Whereas, Phi Sigma Sigma recognizes that awareness, education and planning are
vital aspects to providing safe activities in safe environments.
Therefore be it resolved that each Phi Sigma Sigma shall
And be it further resolved that each Phi Sigma Sigma Chapter
- Abide by all local, state and national laws.
- Abide by all campus regulations and policies.
- Abide by Phi Sigma Sigma's national constitution and
policies specifically those related to risk management (such as alcohol /
illegal drug, anti-hazing and overnight policies).
- Cooperate with national personnel.
- Adopt a Safety Commitment Statement. This statement shall
demonstrate the chapter’s commitment to safety relative to their members
and guests. Chapter sisters shall enhance, review, and sign the statement on
an annual basis in conjunction with installation of the chapter’s
executive board members.
- Establish a committee to oversee the risk aspects of all
- Include risk management education, such as programs on
legal liability, alcohol awareness, hazing, sexually transmitted diseases,
date rape and eating disorders, as part of its chapter programming at least
once each semester.