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Campus Life Policies  ·  Office of  Student Life

Dance Policies and Procedures

In addition to the Event Planning procedures outlined in the Campus Event Policy, organizations sponsoring a dance must adhere to the following guidelines.

        1.  Sponsoring organization must be:

a. A currently recognized student organization; or

  b. An Associated Students Inc. commission or committee.

2. The sponsoring organization may make dance reservation up to six months in advance. A dance reservation will not be accepted if the reservation request is made less than four (4) weeks prior to the event.

3. The pre-event meeting for dances must be held at least four (4) weeks prior to the event.

4. Dances may extend to 11:00 p.m. Sunday through Thursday and to 1:00 a.m. on Friday and Saturday.

           5. The L.A. County Fire Marshall determines the maximum capacity for a facility. The sponsoring organization will                  be responsible for ensuring that attendance complies with the maximum capacity figures.

6. Admission will be granted to currently enrolled California State University Dominguez Hills students and guests. CSUDH students must provide a valid ID or proof of enrollment with a photo ID. CSUDH students are allowed two (2) guests who must enter the event at the same time. The CSUDH student is responsible for the behavior of his/her guests. Guests must be 18 years of age or older and show proper identification.

7. Ticket sales

1. Organizations wishing to sell tickets in advance are advised to discuss the arrangements with the Student Union and Activities Office.
2. Tickets/admission fee sold/collected at the door will require a cash box, hand stamp and/or ticket.

              8. Representatives of the sponsoring organization will coordinate event management. The sponsoring                      organization must designate in advance an event manager.

             9. There is no reentry after exiting the dance. Individuals requesting to leave and reenter the dance for                      emergency purposes will be treated on an exception basis by the sponsoring organization.

  10. It is the responsibility of the sponsoring organization to limit publicity and promotion of the dance to on               campus. Off campus publicity and promotion of any kind is not allowed. Publicity and promotion must              include sponsoring organization name(s), event location name, start time, information contact telephone             number and must specify that admission is for currently enrolled CSUDH students with ID.

            11.The advisor and the sponsoring organization’s event manager must make contact with the facility representative                  and University Police officer at the event site thirty minutes prior to the beginning of the scheduled event. Failure                  of the advisor and the sponsoring organization’s event manager to make personal contact may result in                  cancellation of the scheduled event. It is additionally understood that the advisor will remain present throughout                  the duration of the event.

            12.University Police determine and will be responsible for hiring the appropriate number of University Police officers                  at the expense of the sponsoring organization.

13. The sponsoring organization may be responsible for hiring a custodial crew for after hours events as coordinated through the Student Union and Activities Office.

           14. Funds for the entire cost of the event must be on deposit with the Associated Students Inc. or in a Foundation              Office account (for Greek letter or Honor/Service Societies) before the event is approved.

          15. The sponsoring organization will be financially responsible for any damages to the facilities.

16. Two (2) weeks prior to the event, the event manager provides copies of contracts and all publicity for review by the Student Union and Activities Office, prior to release of any publicity.

           17. For student organizations receiving funding from Associated Students Inc. all funds must be on deposit in an             Associated Students Inc. account. Greek letter organizations must deposit funds with the Student Union and              Activities Office one week prior to the event.

           18. Organizations funded through Associated Students Inc. submit a complete accounting of funds to the Assistant              to the General Manager of Associated Students Inc. within 72 hours after the event.

This statement must include: source of funding, number in attendance, total gate, total expenditures, and purpose for which funds have been used. All receipts and disbursements must be made through the Assistant to the General Manager of Associated Students Inc. He/she will make appropriate entries into the accounts and forward these forms to the Foundation Office for deposit or disbursement from the Associated Students Inc. accounts.

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I acknowledge receipt of the dance policies and procedures and have reviewed them with the Student Union and Activities Office. I fully understand my responsibilities as the sponsoring organization representative.

_______________________________________ ______________________________________

Sponsoring Organization

_____________________________________ ______________________________________

Event Name and Date

____________________________________________________________________________

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_________________________________________ ______________________________________

University Police Signature Date

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Student Union & Activities Office Date

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