Library Borrowing Materials Policy

University Library Borrowing Materials Policy

Who can Borrow?

Individuals eligible for borrowing library materials from the general collection will need to present a valid CSUDH ID card or an equivalent card (CAMS, alumni, Library Associates, Extended Education, etc.) validated by the CSUDH Library.

Eligible borrowers include:

  • Currently registered CSUDH undergraduate and graduate students
  • CSUDH thesis students
  • CSUDH Extended Education students
  • CSUDH faculty and emeriti faculty
  • CSUDH staff
  • CSUDH alumni
  • Affiliates of CSUDH (spouses or significant others of staff or faculty)
  • CSU students, staff, and faculty
  • CSUDH Library Associates:To become a Library Associate, patrons must fill out an application and pay a $35 annual fee. Checks or money orders are the only accepted form of payment, and payment must be made out to the CSUDH Foundation.
  • Currently enrolled students of El Camino Community College and Compton College: To become an active member, students must complete an application form and present it along with their college ID card and proof of current college enrollment to the Book Pick-Up and Check-out Desk.
  • Students enrolled in the Pathways to Success Program: The application process is handled by the CSUDH Student Transfer Center.
  • Current students enrolled with the California Academy of Math and Science (CAMS):  First time applicants must complete an CAMS Library User Application form and present it with a current CAMS identification at the Book Pick-Up and Check-out Desk. 
  • Advanced Placement High School Students from districts affiliated with CSUDH: All paperwork regarding the application process must be submitted in advance by the high school on behalf of the students.

For more information on privileges for Alumni, Guests, and CAMS, please see the University Library Alumni & Guest Policy page

Borrower's Responsibilities

Borrowers should take care in the handling of all library materials. It is the responsibility of the borrower to return materials on time or to renew before the due date. All materials must be returned to either the Book Pick-Up and Check-out Desk, the Course Reserve desk, or one of the return bins. There are three return bins located outside the library as well as one return bin located out at the front of campus. Course Reserve material must be returned to the Course Reserve desk.

As a courtesy, email notices are automatically generated and sent to borrowers regarding overdue items, fines, and holds. It is the responsibility of the borrower to monitor email from the library.

Loan Periods, Renewals, and Limits

Depending on the type of borrower, both the number of items that may be checked out and the loan periods may differ. For specific information about loan periods, renewals, and limits, please visit:

Searches, Recalls, and Holds

Patrons may place a search request on materials that are not found on the shelves but are listed as not checked out in the system. Likewise, patrons may place a hold on books that are checked out in person at the Book Pick-Up and Check-out Desk.  Once the requested materials are located, patrons will be notified by email that their items are ready for pick-up. If more than one patron has requested the same item, the request will be handled in the order received.

Materials that have circulated longer than 28 days are subject to recalls by other borrowers. Patrons may recall items at the Book Pick-Up and Check-out Desk by supplying either the item title or call number.

Overdue and Replacement Charges

Borrowers are responsible for returning or renewing items by their due date. Although the library will send a reminder notice or overdue notice as a courtesy, it is the responsibility of each borrower to know when his or her materials are due. Borrowers are also responsible for informing the library about changes to their mailing and email addresses. Failure to receive a courtesy notice is not grounds for the cancellation of fines.

Fines begin accruing as soon as the material becomes overdue and continue to accrue whether the library is open or not. Please see below for fines and fees:

  • Items from the General Collection
    $0.25 per day per item.  An item is billed for replacement once it is 30 days overdue.
  • Hourly Reserve Items
    $1.00 per hour or fraction thereof per item. An item is billed for replacement once it is one day overdue.
  • Daily Reserve Items
    $1.00 per day, per item. An item is billed for replacement once it is seven days overdue.
  • Replacement Bills
    Replacement bills are issued when patrons fail to return or renew checked out materials. Books from the general collection are considered lost 30 days after the due date. Reserve materials are considered lost and billed at an accelerated rate based upon their due dates. Each bill includes the following: a bill processing fee, a replacement charge for the item, and the maximum overdue fine per item. The current replacement fee is $65.00 per item or the actual cost of the item, whichever is higher. Neither the bill processing fee nor the maximum overdue charge is refundable.

Cost of the Item

Replacement Cost

Processing Fee

Maximum Overdue Charge

Total Replacement Charge

$65.00 or less





Greater than $65.00

Item Cost



Item Cost +$45.00

Course Reserves

Currently registered undergraduate, graduate, theses, and Extended Education students as well as CSUDH faculty and staff are eligible to check out course reserve material.

Interlibrary Loan

Who can Borrow?

Currently registered CSUDH undergraduates, graduates, faculty, emeritus faculty, and staff are eligible to request materials through interlibrary loan.

Loan Periods and Limits

  • Loan periods for interlibrary loan items are determined by the lending library. The average loan period is approximately two to three weeks.
  • Students and staff may have a maximum of 5 items out at any one time through interlibrary loan. Faculty may have 12 items out at any one time. Items can be any combination of books and articles. If you have reached your maximum number of items allowed but have more requested items ready, you must first return books or download articles from your list. Only then will the system free up the space for more articles to come through to your list.

Items that Qualify for Interlibrary Loan

The following items can usually be requested via interlibrary loan:

  • Books
  • Journal articles
  • Some dissertations and theses

Interlibrary loan items may not be borrowed in order to put on the reserves desk or be put to similarly long-term use.

The following items cannot be requested via interlibrary loan:

  • Titles owned by the CSUDH Library
    If an item you want is checked out, you can place a hold on it at the Book Pick-Up and Check-out Desk.
  • Most textbooks
    Most libraries place their textbooks on reserve, which means they cannot be loaned to patrons from other libraries via interlibrary loan
  • Most recently published books
    Books published within the current calendar year are often not available through interlibrary loan. The newer the book, the fewer libraries will own it, and many libraries will not loan out very new books to other libraries.
  • Some dissertations and theses, due to copyright restrictions placed by the authors
  • Entire issues of periodicals such as scholarly journals
    Please request the individual article(s) that you require and not an entire journal issue.
  • Reference materials, rare books, and archival materials
  • Audiovisual materials
  • Software, hardware, and E-books

Accessing Requested Materials

Patrons will be notified by email when their books arrive at the CSUDH Library, and they can be picked up at the Reserves Desk located on the 2nd floor of the north side of the library. Patrons will need a current CSUDH ID card in order to check out the materials once they have arrived. Driver's Licenses are not accepted.

Journal articles requested through interlibrary loan are delivered electronically. Students, faculty and staff must log into the Illiad system with their MyCSUDH username and password to access requested journal articles.

Charges and Overdue Fees

Typically, there are no fees associated with borrowing materials through interlibrary loan. However, if a library does charge for the service, we will first notify you before the fee is approved. Late fees for overdue interlibrary loan books are $1 per day.

Copyright Restrictions

US Copyright law (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction of copyrighted material. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.