Interlibrary Loan Policies & Procedures

Interlibrary Loan Policies & Procedures

Interlibrary Loan Services are limited to registered students, faculty, emeritus faculty, and staff of CSUDH.

Select a heading for more information:

Requesting Items

There are 2 ways to request items through ILL.

If you have the full citation for the item you need, go straight to your ILL account and fill out the request form.

If you do not have the full citation, or unsure of the exact item, you can search for items, and when you find the one you want follow the prompts to make an Interlibrary Loan (ILL) Request.

Books: Use WorldCat to search for books, follow the prompt for Interlibrary Loan (ILL) Request, and Request document via ILLiad.

Articles: Use your preferred article database to find the record for the article you need, click “Find it @ CSUDH” in the upper left hand corner, and follow the prompts to Request document via ILLiad.

Back to Top

Loan Period

To ensure that you receive your requested material on time, please submit requests at least two weeks before you need the materials.

Loan periods for Interlibrary Loan items are determined by the lending library. The average loan period is approximately two to three weeks.

To request a renewal of your Interlibrary Loan material, you must select the "request renewal" option under your ILL account, available online here. Renewals can not be processed manually by ILL staff.

Students may have a maximum of 5 items out at any one time through Interlibrary Loan, Faculty may have 12. The limit applies to any combination of Books and Articles.

Back to Top

Items Available for Loan

The following items can usually be requested via Interlibrary Loan:

  • Books
  • Some dissertations and theses
  • Journal articles

Interlibrary Loan items may not be borrowed in order to put on the reserves desk or be put to similarly long-term use.

The following items can not be requested via Interlibrary Loan:

  • Titles owned by the CSUDH Library - if an item you want is checked out, you can place a hold on it at the circulation desk
  • Most textbooks - most libraries place their textbooks on reserves counters, which means they cannot be loaned out
  • Most recently published books - Books published within the current calendar year are oftern not available through Interlibrary Loan. They newer the book, the fewer libraries will own it, and many libraries will not loan out very new books to other Libraries.
  • Some dissertations and theses - due to copyright restrictions placed by the authors
  • Entire issues of periodicals such as scholarly journals - please request the individual article that you require
  • Reference materials, rare books, archival materials
  • Audiovisual materials
  • Software, hardware, and E-books

Back to Top

Fees and Charges

There are usually no fees associated with borrowing materials through Interlibrary Loan. However, if a library does charge for the service, you will be notified before you the request is approved.

Late Fees for overdue Interlibrary Loan books are $1 per day.

Back to Top

Getting Your Materials

You will be notified by e-mail when your books arrive at the CSUDH Library, and they can be picked up at the Reserves Desk located on the 2nd floor of the north Library. You will need a current CSUDH ID card in order to check out the materials once they have arrived. Driver's Licenses are not accepted.

Reserve Book Room Location Map

 Please note that some books cannot be checked out or removed from the CSUDH Library at the request of the lending library.

Requested articles will be delivered electronically through your Interlibrary Loan account, and you will receive a notification e-mail. 

Back to Top

Electronic Article Delivery

The CSUDH Library uses ILLiad to track Interlibrary Loan requests. By logging into the ILLiad system with your MyCSUDH username and password, you can access request history, request item renewals, and also download electronically delivered journal articles. Adobe Acrobat Reader is required in order to view, download, and print any items received via Interlibrary Loan. It comes pre-installed on most computers, but if you do not have it you can get it for free at the following link:

Students may have a maximum of 5 items out at any one time through Interlibrary Loan, Faculty may have 12. Items can be any combination of Books and Articles. If you have reached your max number of items allowed, but have more requested items ready, you must first return books or download articles from your list. Only then will it free up the space for more articles to come through to your list.

Articles disappear from your list once downloaded, or automatically after 2 weeks.

Back to Top

Overdue Policy

The fine for overdue Interlibrary Loan books is $1 per day. Overdue fines for Interlibrary Loan work the same way as overdue fines for items checked out of the CSUDH Library, and you are required to pay these fines in the normal way at the circulation (book check-out) desk. 

Back to Top

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research". If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use", that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Back to Top


For additional information, call (310) 243-3716, or email You may also contact Karla Salinas, Interlibrary Loan Coordinator, at or call (310) 243-3758, or Kim Welter, Interlibrary Loan Services Specialist, at or call (310) 243-3687.

Back to Top

For Other Libraries

Other Libraries seeking items from Cal State Dominguez Hills University Library may use the 3-digit code CDH to make requests.

Back to Top