Vendors

VENDOR RESOURCES

This information is intended to assist vendors and contractors interested in doing business with CSUDH through the Office of Procurement and Contracts. To learn more about CSUDH, please visit our website at https://www.csudh.edu.

Vendor Registration

California State University, Dominguez Hills (CSUDH) utilizes the Cal eProcure Portal (www.caleprocure.ca.gov) for online vendor registrations and to advertise formal bidding opportunities.

Vendors interested in receiving bid notifications shall access the Cal eProcure Portal and click on “Log In/Register”. Click on “Register as a Sourcing Bidder” and complete the registration steps. If you receive an error message regarding a duplicate TIN, contact FI$Cal Portal Support at (855) 421-6355 or email vendors@fiscal.ca.gov.

To view a list of current CSUDH bids select "Quicklinks" in the menu bar and click “View/Search Bids”. In the California State Contracts Register search page, enter 6690 in the Department field and then click the Search button.

CSU General Provisions and Insurance Requirements

General Provisions

CSU General Provisions for Acquisition of Goods

CSU General Provisions for Service Acquisitions

CSU General Provisions for Information Technology Acquisitions

CSU General Provisions for Maintenance Tasks (Facilities Maintenance)

Insurance

Vendors physically working on campus are required to provide proof of commercial general liability, auto and worker’s compensation insurance with endorsements naming California State University, Dominguez Hills as additionally insured. Professional services and consulting services such as engineering, architectural etc. must provide proof of professional liability insurance. All insurance certificates and endorsements must be on file prior to any work beginning on campus.

Small Business/DVBE Information

Disabled Veteran Business Enterprise

The current goal for all contracts (3) percent Disabled Veteran Business (DVBE) participation. For a complete set of the DVBE requirements see the section Disabled Veteran Business (DVBE) Enterprise at Cal eProcure.

Small Business

The State of California requires agencies to provide a five percent (5%) preference to Proposers or Proposers who qualify as either California certified small businesses or non-small businesses that commit 25% of the contract value to California certified small businesses. To be eligible, the small businesses must be certified by The Office of Small Business and DVBE Services. The rules and regulations of this law, including the definition of a small business for the delivery of services, are contained in Title 2, California Government Code, Section 14838, et seq. and Title 2, California Administrative Code, Section 1896, et seq. Copies of the codes and regulations are available online or upon request.

If requesting the Small Business Preference, please complete the Proposer’s Declaration Form and indicate the total Small Business participation when bidding on projects.

Vendor Data Record Form (Required for Payment)

CSUDH will require the 204 VENDOR DATA RECORD FORM before a payment can be issued.

Form Submittal Instructions (DO NOT EMAIL)

  1. Save PDF form to your computer
  2. Fill out form and apply signature
  3. Save again
  4. Upload completed & signed form to the link provided on the form.

NOTE: Federal Form W-9 CANNOT be substituted in lieu of the Vendor Data Record.

Unauthorized Purchases

State regulations and CSU policy require the purchase of goods and/or services be approved by the appropriate delegated authority, which is the Procurements and Contracts department at CSUDH. Purchases for goods and/or services without written delegated authority or without an authorized Purchase Order or contract in place is considered to be an “unauthorized purchase.” 

The Procurement and Contracts Office is the only office authorized to issue Purchase Orders for goods and/or services. Vendors must ensure that a fully executed Purchase Order is received prior to providing goods and/or services. Any orders placed directly with a vendor are not valid obligations of the University if they are placed outside the authorized procurement methods (purchase requisition, procurement card, and Direct Pay).

Vendors are hereby notified that fulfillment of an Unauthorized Purchase places the vendor at risk for non-payment or payment delay and/or approval unless and until the purchase has been fully approved.

Unauthorized procurement of goods and/or services can be considered a personal obligation of the individual making the purchase and not an obligation of the University.

Vendors and Contractors COVID-19 Guidelines

Guidelines for Vendors and Contractors During the COVID-19 Pandemic

The health and safety of our students, staff, faculty as well as their families are of the utmost importance to CSUDH. In accordance with federal, state and local guidance, the university has taken steps to reduce the number of people on campus and as such, vendors and contractors delivering goods and performing work on campus shall adhere to the following guidelines:

  1. All vendors and contractors are expected to comply with the guidelines established by existing County of Los Angeles Department of Public Health Safety Order, and the Center for Disease Control and Prevention (CDC), https://www.cdc.gov/coronavirus/2019-nCoV/index.html, as updated, to prevent and control the spread of COVID-19.
  2. Vendors may perform work only with explicit approval from the Office of Procurement and Contracts or authorized representative.
  3. Vendors shall ensure that a fully executed agreement is received prior to arriving on site to perform work.
  4. Vendor and contractors authorized to perform work at CSUDH, and that require access to campus facilities, shall work with the Project Manager or contact designated on the contract to coordinate work and obtain access to facilities. If the designated CSUDH staff is unable to provide access to the vendor or contractor, the campus staff should contact work control Monday through Friday, from 8am-5pm at 310-243-3587 or 3804, or email workcontrol@csudh.edu, and the work control staff will assist with access.  In the event of work being performed after hours, vendor or contractor shall work with campus staff to contact Campus Police for access.
  5. Vendor and contractors shall provide Personal Protective Equipment (PPE), such as gloves, goggles, face coverings as appropriate for the work being performed.
  6. Ensure all vendor and contractor employees wear proper PPE, required by current public health orders, AT ALL TIMES while on university property making deliveries or performing work. This include face covering and gloves. In addition, all vendor and contractor employees shall adhere 6-foot physical distancing directives.
  7. If any of the vendor or contractor employees feels ill or has symptoms such as those enumerated by the CDC, they are to notify their supervisor, contact their health care provider, and not visit work site or university.

Personal Hygiene

In addition to the guidelines above, individuals assigned to perform work on university property shall observe the following CDC recommendations on personal hygiene:

  1. Wash your hands often with soap and water for at least 20 seconds. If soap and water aren’t available use a hand sanitizer with at least 60% alcohol.
  2. Avoid touching your eyes, nose and mouth with unwashed hands.
  3. Cover your cough or sneeze with a tissue, then throw it in the trash.
  4. Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.
  5. Stay home if you are sick and avoid contact with others as much as possible. 

Construction Sites

Contractors and subcontractors performing work on university construction sites shall adhere to the CSU Safety Protocols.

Forms:

Guidelines for Vendors and Contractors During the COVID-19 Pandemic

Refer regularly to the Procurement and Contracts webpage for latest updates and information applicable to vendors and contractors.