COVID-19: Spring 2020 Grading

After consultation with Academic Senate, Associated Students, Inc., and with guidance from the Chancellor’s Office, CSUDH is modifying its grading policy to include an extension of the Late Withdrawal (W) deadline and a No Credit (NC) option for the spring 2020 semester in the following ways:

  • The NC option will replace eligible grades as follows, at the student’s request: 
    • Undergraduate students who earn a D+ or below letter grade can petition for an NC grade.
    • Graduate and post-baccalaureate students who receive a C- or below can petition for an NC grade.
  • Students may continue to request a Late Withdrawal (W).
  • Students may submit their requests for NC and/or W through June 1, 2020, using the form Spring 2020 Request for Late Withdrawal (W) or No Credit (NC).


1. FAQ's - No Credit (NC)

Which of my courses can I change No Credit (NC)?

Any of your eligible courses (based on your final grade) taken in the Spring 2020 semester can be petitioned for a grade of NC in place of your earned grade.

What grades can be replaced with a grade of NC?

Undergraduate Students:

Any course taken in the Spring 2020 semester in which a grade of D+ or below was assigned can be petitioned for a grade of NC.

Graduate & Post-Bacc Students:

Any course taken in the Spring 2020 semester in which a grade of C- or below was assigned can be petitioned for a grade of NC. For more information, please contact the Office of Graduate Studies and Research at (310) 243-3756.

How do I request a NC grade?

You may submit a Spring 2020 Request for Late Withdrawal (W) or No Credit (NC) form to the Registrar’s Office by the June 1, 2020 deadline. The form Spring 2020 Request for Late Withdrawal (W) or No Credit (NC) is available for submission.

 

Is there a deadline to request a “NC” grade?

Yes, the deadline to petition is June 1, 2020.

Do I need permission from instructors, advisors, Department Chairs, or Deans?

No, the only requirement is to submit a completed Spring 2020 Request for Late Withdrawal (W) or No Credit (NC) form to the Registrar’s Office (admit@csudh.edu) by the June 1, 2020 deadline.

While students are not required to get permission from instructors, advisors, deans, or department chairs, students in the following accredited programs must first meet with department faculty to get advice on the implications on exercising this option before doing so.

Please see: Programs Requiring Spring 2020 Covid-19 Grading Options Advising. The information is under College of Education.

Is there a fee to petition for a grade of NC?

There are no fees required to petition for a grade of NC.

Do I need to submit any type of documentation?

No additional documentation is required.  Simply submit a completed Spring 2020 Request for Late Withdrawal (W) or No Credit (NC) form to the Registrar’s Office (admit@csudh.edu) by the June 1, 2020 deadline.

If I get a grade of C- or higher (as an undergraduate), or C or higher (as a post-baccalaureate or graduate student), can I request a grade of Credit (CR) instead?

A grade of CR cannot be requested under this option. The assigned letter grade will remain on your transcript.

Can I choose to return to a letter grade after I petition for a grade of NC?

No.  Once a grade of NC is posted on your record as the result of your request, it cannot be reversed.

If I change to a grade of NC, will it affect my General Education or major requirements?

We encourage you to speak to your advisor regarding the effect of a grade of NC on your General Education or major/minor requirements BEFORE you petition for it.

How will a grade of NC affect my financial aid?

The Financial Aid Office will count receipt of an NC as a non-passing grade, it will lower a student's completion rate and will count toward maximum units. However, an NC does not lower a students’ CSUDH Grade Point Average when calculated during Satisfactory Academic Progress (SAP) review. For additional questions, please contact the Financial Aid Office at (310) 243-3691 or via email at finaid@csudh.edu.

 

Will I be able to repeat the course(s) in which I petitioned for a grade of NC?

Yes.  The course(s) in Spring 2020 for which you request a grade of NC can be repeated, and they will not count toward the 28-unit limit allowed to repeat courses.

If I am on academic probation, how will a grade of NC affect me?

Your academic standing based on Spring 2020 grades will not change unless you raise your GPA to the required standard to be removed from probation, in which case you will be returned to good standing.  No student will be academically disqualified as the result of their Spring 2020 grades.

Will a grade of NC affect my GPA?

No, these grades do not factor into your GPA at any time.

How long will it take for my grade to be changed to NC?

Please note that while all petitions to the Registrar for the NC or W grade must be made by June 1, 2020, there may be considerable delay in updates to transcripts reflecting these changes depending on the number of petitions received and due to the fact that faculty must assign letter grades as they normally would. If a petition has been filed by the student, the Registrar’s Office will convert grades equivalent to the NC in the “No Credit option” to NC, only after grades have been posted and the students’ request has been received and processed.  

How can I confirm that my grade was changed to NC?

You may review your grades by going to your Student Center and looking under Course History, My Grades, or your UNOFFICIAL transcript.

Is it possible for me to request a grade of Incomplete (I) for any of my Spring 2020 classes?

Yes.  Please follow up with the instructor of the course to discuss a possible grade of Incomplete (I).

Is it possible that a “NC” grade would have a negative effect on certain major/minor/department requirements?

If you are under any of the following majors/minors/department programs, please consult with your faculty advisor before exercising the “NC” grade option.

I am a student using federal VA education benefits, will a grade of NC affect them?

Electing a grade of NC will not affect your benefits for Spring 2020, as long as you have properly notified the Veterans Resource Center that you have submitted the Spring 2020 Request for Late Withdrawal (W) or No Credit (NC) form by the June 1, 2020 deadline. Please contact the Veterans Resource Center at vrc@csudh.edu or 310-243-2829.

I am a Student Athlete, will a “NC” grade affect my eligibility for NCAA?

All Student-Athletes considering this option are REQUIRED to speak to the Athletics Department and discuss the impacts a “NC” grade may have on meeting NCAA eligibility requirements. Contact Kisha Calbert, Student-Athlete Success Coordinator, at (310) 502-5874 or by email at kcalbert@csudh.edu.



2. FAQ's - Course Withdraw (W)

If I withdrawal from a course(s) for the Spring 2020 semester, how will it impact my financial aid?

For the current semester, it is possible that a recalculation of your Spring 2020 financial aid may occur if your fees are reversed and/or last academic activity occurred prior to Spring Recess. For continued financial aid eligibility in future semesters, the Financial Aid Office is required by federal regulations to review student’s unit completion.  If you withdraw from a class, it will depend on how many units you enrolled for the Spring 2020 semester.  The SAP Policy requires students to complete a minimum of 75% of the total units enrolled. For example, you enrolled in 12 units, earned passing grades in 9 units and withdrew from one 3 unit class, you’ve completed 75% for the semester.  You remain eligible for continued financial aid.  If you totally withdraw from all of your classes, you will be required to complete and submit a Satisfactory Academic Progress (SAP) Appeal for reconsideration of your financial aid eligibility.  For more information on our SAP Policy, visit our website at https://www.csudh.edu/financial-aid/satisfactory-academic-progress-sap/

For additional questions, please contact the Financial Aid Office at (310) 243-3691 or via email at finaid@csudh.edu.

Can I still withdraw from a Spring 2020 course?

Yes.  The Late Withdrawal deadline for Spring 2020 has been extended to June 1, 2020, and the process has been streamlined so that you do not have to collect additional signatures.

How can I withdraw from a Spring 2020 course?

Simply submit a completed Spring 2020 Request for Late Withdrawal (W) or No Credit (NC) form to the Registrar’s Office (admit@csudh.edu) by the June 1, 2020 deadline.

Will the course still show on my record if I withdraw from it?

Yes.  Any course you withdraw from will appear on your transcript with a grade of W.

Does a grade of W affect my GPA?

No. A "W" grade symbol does not get calculated into the GPA.

Will a grade of W count against me?

Any grades of W for your Spring 2020 courses will not count against the 18-unit limit allowed for Withdrawals. 

I have additional questions, who should I contact?

If you have additional questions, please contact the following University Advising Center advisors:

Salvador Valdez, Retention & Innovation Specialist

Email: svaldez@csudh.edu
Telephone: (310)243-3953

Alma Melena, Graduation Specialist

Email: amelena@csudh.edu
Telephone: (310) 243-2600



3. Programs Section

Programs Requiring Spring 2020 COVID-19 Grading Options Advising

College of Education

Teacher Education

Bilingual Authorization and MA in Education (DLL Option)
Contact: Dr. Elexia Reyes-McGovern
Email: emcgovern@csudh.edu

Teacher Education

Multiple and Single Subject Credentials
Contact: Dr. Pablo Ramirez
Email: pramirez@csudh.edu

Teacher Education

MA in Education, Curriculum and Instruction Option
Contact: Dr. Ed Curammeng
Email: ecurammend@csudh.edu

Special Education

Credentials & MA
Contact: Dr. Kate Esposito
Email: kesposito@csudh.edu

School Leadership

Credential & MA
Contact: Dr. Julie Jhun
Email: jjhun@csudh.edu

College of Health, Human Services and Nursing

Nursing

Terri Ares - Graduate
Email: tares@csudh.edu
Phone: 310-243-2644

Cathy Andrade - Undergraduate
Email: candrade@csudh.edu
Phone: 310-243-2606

Clinical Laboratory Sciences

Cheryl Jackson-Harris, Director,
Email: charris@csudh.edu
Phone: 310-243-3899

Department of Human Services

Phu Phan, Coordinator
Email: pphan@csudh.edu
Phone: 310-243-3495

Additional Information

Students who are not enrolled in these programs, but would still like advising or have questions about the Covid-19 grading options, should contact the University Advisement Center.



4. Faculty Guidance Section

Faculty Guidance for Assigning Spring 2020 Grades

As you may be aware, the University has taken several actions to mitigate students’ academic obligations and administrative burdens as they adjust to new ways of living, studying, and working necessitated by the coronavirus pandemic.  In response to broad faculty and administrative support, the newly issued AA 2020-02 Modified Grading Policy includes the following provisions:

  • Through June 1, 2020, students may continue to request a Late Withdrawal(s) via a streamlined process that forgoes the usual Petition for Exception and Change of Program forms. Students wishing to request a W should submit the Spring 2020 Request for Late Withdrawal (W) or No Credit (NC) form to the Registrar’s Office via email to admit@csudh.edu.

  • Through June 1, 2020, undergraduate students have the option to take a mark of NC (No Credit) in place of any assigned letter grades of D+ or below, and post-baccalaureate and graduate students have the option to take a mark of NC in place of any assigned letter grades of C- or below. Any Spring 2020 course for which the student opts for NC will not count toward the number of times a course may be repeated. Students may make this request by submitting the Spring 2020 Request for Late Withdrawal (W) or No Credit (NC) form to the Registrar’s Office via email to admit@csudh.edu.

  • Students’ academic standing will not change as the result of their Spring 2020 grades except in those cases where the student’s GPA has risen to the point that they are in good standing. Students will not be academically disqualified, nor will they be put on academic probation if they had been in good standing after the Fall 2019 term and their GPA drops below the relevant good-standing standard as a result of Spring 2020 grades. 

  • The use of grading symbols IC (Incomplete Charged) and WU (Withdrawn Unauthorized) will be suspended during the Spring 2020 semester. Incompletes that would have normally expired in Spring 2020 as the result of the student not completing the remaining required course work will not expire in Spring 2020.  Such Incompletes will automatically be extended through Fall 2020.

In conjunction with Academic Affairs, the Registrar’s Office provides the following guidance for your reference when assigning grades for the Spring 2020 term.

  • If the student chose the CR/NC grading option at the start of the term (as indicated by “CR/NC” in the Grading Basis column on your grade roster), you should assign either a CR or NC as appropriate, based on your grading rubric.

  • If the student did not choose the CR/NC option (as indicated by “GRD CR/NC” in the Grading Basis column), you should assign a letter grade of A  F as appropriate, based on your grading rubric.  If a student submits the “Request for No Credit (NC) – Spring 2020” form, the Registrar’s Office will convert the grade to an NC in accordance with the policy guidelines noted above.

  • Under past normal conditions, a student who stopped participating but did not withdraw from the course would be assigned a WU, which factors into the GPA like a grade of F, with no grade points or units earned. In light of the unprecedented experiences endured by students during the coronavirus pandemic, the use of the grading symbol WU has been suspended for the Spring 2020 term.  Instead, a mark of NC (No Credit) should be assigned, regardless of whether the student had chosen the CR/NC grading option at the beginning of the term. 

  • As in any semester, an Incomplete (I) may be assigned if appropriate. The Incomplete indicates that a portion of required course work was not completed within the term due to unforeseen reasons, and there is still a possibility of earning credit for the course.  When an Incomplete expires, it has the effect of an F on the student’s GPA.  Therefore, it is recommended that an Incomplete be assigned only if the instructor and student have determined that it is feasible to complete all requirements within the usual one-calendar-year period allowed.  If a significant portion of course work remains to be completed and/or the student was performing poorly, the options of Late Withdrawal and NC as described above should be considered instead.

(Updated 04/24/20 @ 5:52 pm)