COVID-19 Reporting

• Determine for the employee availability of all COVID-related pay and when such pay expires.
• Report positive COVID-19 cases to the claims administrator within 3 business days.

Applies to all employees who tested positive for COVID-19 within 14 days of working on campus. Does not apply to employees performing work from home.

• Provide written notice to all employees and contractors on the premises at the same worksite as the positive case within their infectious period, and within one business day of notice of the potential exposure.
• Provide written notice to the exclusive representative (union) of the employees, if any.
• Provide all employees who may have been exposed with information regarding COVID-19 related benefits to which the employee may be entitled under federal, state or local laws.

1. What changes will I see?

Campus-wide emails communicating positive COVID-19 cases at specific locations on campus. The emails will include steps the campus is taking or has taken to address safety issues for employees, such as disinfection of work spaces.

On-campus employees who receive COVID-19 positive diagnosis will also receive comprehensive information on benefits available to them.

2. Will a campus notification be sent for every positive case?

No. The regulation only requires that the campus notice all employees and subcontractor employees who were in the same building as the COVID-19 positive case within the infectious period of the positive case.

3. What is the infectious period of a COVID-19 positive case?

The CDC defines the infectious period as “the period between 2 days prior to the onset of symptoms and 10 days after the onset of symptoms.”

4. Will the identity of a positive case be published to the campus?

No. Federal privacy laws prohibit unauthorized sharing of the medical information of any employee or student, including COVID-19 positive diagnosis. Other identifying information such as office number is also prohibited and will not be shared.

5. What should I do when I receive the campus notifications?

The campus e-mails are informational in nature, providing notice of an on-campus positive case within their infectious period and the campus location. Anyone directly impacted - such as someone who was in close contact with the positive case - as identified by the exposure investigation team, will be contacted directly. Departments whose spaces may need to be disinfected and cleaned will also be contacted directly.

6. Who is on the team that completes the exposure investigation?

Exposure investigation is done by the COVID Response Team which is comprised of the following areas: Environmental Health & Safety, Student Health Center, Human Resources and University Police.

7. What benefits are available to me if I receive an on-campus positive diagnosis for COVID-19?

Human Resources will provide comprehensive benefit information on a case-by-case basis to any affected employee.

8. Will my union representative be notified of my on-campus positive COVID-19 diagnosis?

Yes, this is a requirement of Assembly Bill 685. Medical information is only shared in compliance with federal privacy laws.

9. What should I do if I was in the same building as someone that tests positive for COVID-19?

Unless contacted directly by the exposure investigation team, there is nothing specific that you should do. The exposure investigation identifies individuals that had close contact with the positive case and contacts them directly with instructions.

10. Where can I find Benefits information on the campus website?

The HR COVID-19 page contains information on benefits available to faculty and staff. Contact information for Human Resources if there are any questions on the provided information, is provided on the page.