Vaccine Certification & Info

At CSUDH, the safety and health of the campus community is our highest priority. In alignment with California State University (CSU) Policy, all CSUDH enrolled and Extended Education students are required to complete the COVID-19 vaccine self-certification form through the myCSUDH portal. New and transfer students are required to self-certify prior to their New Student Orientation.

What does completing my vaccine self-certification mean?

Self-certification means a student certifies and submits appropriate documents through myCSUDH to prove that they:

Please note: Boosters must be administered by six months after the final dose of the original vaccination.

Extended Education Students

As a reminder, all Extended Education students, regardless of on-campus or online enrollment, must complete the COVID-19 vaccine self-certification form on the myCSUDH portal. If you do not have access to your myCSUDH portal, or are having issues logging in, please contact Extended Education Records, Information & Customer Service at ceereg@csudh.edu or call (310) 243-3741.

How do I complete my self-certification? What about adding my booster?

The following video provides details on how to complete your self-certification:

For Vaccination Cards:

• Students must be fully vaccinated to complete self-certification.
• Ensure that the dates you have entered manually match your vaccination card and are not future dates.
• Upload a single photo of the front of your vaccination card where dates are readable.

Medical/Religious Exemption Documents:

• Upload a single page in an appropriate picture format. You can do this by taking a screenshot from your laptop to automatically save in the correct format.
• The size of your document might be preventing you from uploading successfully. Ensure you are uploading a document that is no bigger than 118 KB.

If you are still having issues:

• Upload from a computer or laptop.
• Clear your browsing history.
• Restart the self-certification process through your portal.

For instructions on how to add your booster card, watch the video below: 

If you continue to experience issues, please call the COVID Safety Team at (310) 243-2809 or email us at covid_safety@csudh.edu.

I still have a hold on my account. What should I do?

If you submitted the vaccine self-certification and still have a "Discipline - Transcript OK" hold on your account 48 hours later, please contact the Office of Community Standards at DH_Conduct@csudh.edu.

What supporting documents do I need to complete self-certification?

Important Document Information: Please save and upload any supporting documents on myCSUDH as bmp, gif, jpg, jpeg, or png. PDFs are not accepted.

COVID-19 Vaccination: Upload a digital copy of your vaccination card on myCSUDH as bmp, gif, jpg, jpeg, or png. PDFs are not accepted. A clear digital image of a student's vaccination record from the California Digital Vaccine Record is also acceptable.

Medical Exemption: All medical exemption requests must include a supporting document uploaded via the self-certification form on myCSUDH. For medical exemptions, please submit a legible and clear digital file of a letter from the student’s certified or licensed healthcare professional, which verifies the need for exemption due to an existing medical or mental health condition for which an approved vaccine presents a significant risk or adverse reaction. This includes students who may have been positive for COVID-19 recently and are unable to get the vaccine. 

The medical exemption supporting document must be on official letterhead and include the student's name, the medical provider’s name, medical office address, phone number, license number, and signature. Upload a digital copy of the exemption on myCSUDH as bmp, gif, jpg, jpeg, or png. PDFs are not accepted. Please retain the original letter and provide it upon request if needed.

Religious Exemption: All religious exemption requests must include a supporting document uploaded on myCSUDH. This document is a written statement by the student that clearly describes the applicable religion or other comparable belief, and how taking an approved vaccine violates the stated religious belief. Upload a one page digital copy of the exemption request on myCSUDH as bmp, gif, jpg, jpeg, or png. PDFs are not accepted.

No Campus Access: No documentation will be needed for any student who certifies that they will not access the campus for any reason, but they must be registered in fully-online courses.

Please do not email any vaccination information, exemption requests, or documents directly to any CSUDH staff or faculty.

I have questions about exemptions and/or the self-certification process. Who can I call?

For vaccine self-certification-related questions, please email covid_safety@csudh.edu or call (310) 243-2809. 

How long will it take to review and approve my certification or exemption?

All certifications and exemptions are reviewed and approved by designated officials. All vaccination documents are verified for authenticity and exemption requests are approved on a case-by-case basis, which requires time. You will receive a notification on your ToroMail regarding the approval status of your vaccine certification or exemption request. Vaccine Self-Certification submission on myCSUDH is not an automatic approval.

Where can I schedule a free COVID-19 vaccination appointment?

1. Schedule an appointment through the County of Los Angeles Public Health site.
2. Schedule an appointment at nearby local pharmacies including CVS, Rite Aid, Walgreens, and Walmart at vaccines.gov.

How much does a COVID-19 vaccine cost?

The vaccine is free of charge to all people living in the United States, regardless of immigration or health insurance status.

I am an international student and received a different vaccine. What other vaccines will CSUDH accept for self-certification?

CSUDH will accept COVID-19 vaccines that are recognized on the World Health Organization (WHO) list of vaccines that have met criteria for safety and efficacy.

When should I schedule my second dose?

Here are the current CDC schedules for vaccines:

• Johnson & Johnson Janssen Vaccine - 1 dose; two months after vaccination
• Pfizer-BioNTech Vaccine - 2 doses, 21 days apart; booster: five months after second dose
• Moderna Vaccine - 2 doses, 28 days apart; booster: five months after second dose

CDC offers more information about COVID-19 vaccine types, schedules, and safety information.

I am a student who works on campus. Do I complete the student or employee self-certification?

Students who are also employees of the university must complete both the student self-certification and the employee self-certification.

For a full list of FAQ about self-certification, vaccines, and testing, please visit the Student FAQ page.

The CSU COVID-19 Vaccination Policy requires that all faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19.

What does it mean to be fully vaccinated?

The California State University’s policy considers students and employees to be fully vaccinated after:

• Completion of an mRNA vaccine (e.g., Pfizer-BioNTech or Moderna) primary series followed at least six months after by a booster dose of a COVID-19 vaccine; or
• Completion of a Janssen (Johnson & Johnson) vaccine primary dose followed at least two months after by a booster dose of a COVID-19 vaccine.

The CDC recommends receiving the mRNA booster five months after your final dose of original vaccination. The CSU booster deadline is six months after your final dose of original vaccination.

So, what does this mean for employees?

• Employees are required to complete a vaccination self-certification through the myCSUDH portal
• Employees must select one of the four available options attesting they are either:
  • Vaccinated
  • Filing a medical exemption [PDF]
  • Filing a religious exemption [PDF]
  • Confirming that at this time they will not be physically accessing the campus.
• Vaccinated employees are required to update their self-certification to add their booster information (including uploading a photo to demonstrate proof of vaccination) through the myCSUDH portal.
• Represented employees will not be subject to the booster requirement until the CSU concludes its meet and confer process with the unions.
• Student employees must complete/update two certifications, one as a student, and one as an employee.
• Employees shall be required to comply with the CSU COVID-19 Vaccination Interim Policy as a condition of employment. Employees who do not complete the self-certification or request a valid exemption may be denied access to campus and may be subject to discipline.

Please use the Quick Reference Guide [PDF] for instructions on how to complete your certification.

If you have any questions, please contact the Office of Human Resources by emailing hrm@csudh.edu or calling (310) 243-2283.

Employee FAQ

What if I am not yet eligible for a booster?

Boosters must be received within 30 days of an employee’s eligibility; however, an individual will be considered fully vaccinated once they receive all CDC recommended boosters for which they are eligible.

What if I received the primary series of vaccines (i.e., 1-dose Johnson & Johnson, or 2-dose Pfizer or Moderna), but wish to file an exemption for the booster?

The vaccination policy allows employees to seek exemptions on medical and religious grounds. Please update your self-certification and submit the medical exemption form [PDF] or religious exemption form [PDF] to the HR – Medical and Religious Exemptions folder.

What if I have two vaccination cards, how do I upload them?

The self-certification page only allows one file to be uploaded. Please take a picture of both vaccination cards and upload them as one image.

What will happen to employees who fail to get fully vaccinated?

Any employee who does not provide a certification of vaccination may be denied access to campus and/or campus programs.

I’ve already tested positive for COVID-19. Do I still need to get fully vaccinated?

Yes, you will still need to get vaccinated. The university policy does not allow for exemptions for those who have had COVID-19, and public health officials recommend vaccination for people who have previously tested positive for COVID-19.

What will be the consequences for employees who do not get vaccinated but still need to access campus facilities to perform their duties?

Any employee who does not provide a Certification or otherwise comply with related university policy may be denied access to Campus/Programs. The CSU met and conferred with labor unions to address discipline for represented employees who fail to complete a certification. Non-represented employees will be subject to consequences for non-compliance with this policy.

What if an employee has lost or misplaced their COVID-19 vaccination card? How can they demonstrate compliance with this policy?

If the individual was vaccinated in California, they may access their record at
https://myvaccinerecord.cdph.ca.gov/.