CSUDH will require the 204 VENDOR DATA RECORD FORM before a payment can be issued.
Form Submittal Instructions (DO NOT EMAIL)
- Save PDF form to your computer
- Fill out form and apply signature
- Save again
- Upload completed & signed form to the link provided on the form.
NOTE: Federal Form W-9 CANNOT be substituted in lieu of the Vendor Data Record.
State regulations and CSU policy require the purchase of goods and/or services be approved by the appropriate delegated authority, which is the Procurements and Contracts department at CSUDH. Purchases for goods and/or services without written delegated authority or without an authorized Purchase Order or contract in place is considered to be an “unauthorized purchase.”
The Procurement and Contracts Office is the only office authorized to issue Purchase Orders for goods and/or services. Vendors must ensure that a fully executed Purchase Order is received prior to providing goods and/or services. Any orders placed directly with a vendor are not valid obligations of the University if they are placed outside the authorized procurement methods (purchase requisition, procurement card, and Direct Pay).
Vendors are hereby notified that fulfillment of an Unauthorized Purchase places the vendor at risk for non-payment or payment delay and/or approval unless and until the purchase has been fully approved.
Unauthorized procurement of goods and/or services can be considered a personal obligation of the individual making the purchase and not an obligation of the University.