Agreements and Memorandum of Understanding Requests (Under Construction)
Coming Soon
Student Placement/Affiliation Agreements
All placement/affiliation agreements must be submitted to Procurement and Contracts no less than three (3) weeks prior to commencement of the agreement. Departments must plan accordingly when requesting new placement agreements.
For academic programs that require an internship as part of the course requirement, the relationship between the University and receiving site is memorialized through an “Affiliation” or “Student Placement” agreement. The agreement secures the student’s access to the site and ensures that the site’s personnel will supervise the student and provide a meaningful experience. The agreement also defines the relationship between the University, the site, and the student.
An agreement between the University and the site is only necessary for unpaid internships that are for academic credit.
Paid internships, or any other internship that is not for academic credit (i.e., the student desires experience within a certain field or with a specific company), do not require an agreement between the University and the site since the University is not coordinating the internship experience.
Agreement Process
ALWAYS CHECK THE ONLINE CONTRACT SOLUTION (OCS) SITE BEFORE REQUESTING A NEW AGREEMENT. THIS WILL PREVENT DUPLICATION.
Procurement and Contracts has developed approved templates for contracting with placement sites. Once an academic program identifies the site, the approved template must be sent to the internship site for review and approval.
A copy of the signed agreement should be returned to the academic program (scanned and emailed is acceptable) from the placement site. The academic program will then submit a Contract Request to Procurement and Contracts via OCS for final processing.
Once the agreement is signed by both parties, the requesting department will receive a final copy of the agreement from Procurement and Contracts. The fully executed copy will also be available on OCS.
Only Procurement and Contracts is authorized to sign Affiliation Agreements or Student Placement Agreements. Students should not begin their internships before the agreement is approved and signed by both parties.
If an internship site requests modification of the University template, please contact Procurement and Contracts to determine if such revisions are possible at 310-243-3799.
If an internship site requests to use its template Affiliation Agreement, please upload their agreement (include all attachments or referenced exhibits) into OCS and Procurement and Contracts will work directly with the site to review and negotiate terms.
OCS offers Academic Programs the ability to perform the following functions:
- Find a contract (Active and Expired contracts available for review)
- Send a contract request to Procurement and Contracts
- View/Track your contract request
- Add notes, status requests to contract requests
Academic Programs may use the OCS menu to search current contracts and to submit Contract Requests to Procurement and Contracts. If prompted for a login while using the menus please use the same account and password you use to login to your campus PC. For any questions please contact our office at (310) 243-3799.
Contract Renewals and Changes
The requesting department will receive a notification via email from OCS identifying agreements that are due to expire. Departments wishing to renew contracts shall follow the above process to request a new contract.
If during the performance of the agreement, the Academic Program or department identifies changes to the program or requirements/responsibilities of the parties, contact Procurement and Contracts to discuss issuing an addendum to revise the original agreement.
Agreement Processing Times
The turnaround time for obtaining an agreement will vary. Due to the large volume of requests, please allow 3-4 weeks for processing each agreement. All processing times are dependent on the complexity of the agreement.
If using the approved CSUDH agreement template, the processing time will between 2-4 days after the request is entered in OCS.
For any questions please contact Procurement and Contracts at 310-243-3799.