Forms

Forms

The Registrar’s Office is open Monday – Friday from 8:00 a.m. to 5:00 p.m. However, we will continue to meet your needs virtually and we can assist you by phone, email, or zoom.

For graduation-related questions, email graduation@csudh.edu or contact your Graduation Evaluator. For all other questions about registration, records, transcripts, petitions, and more, email registrar@csudh.edu.

For the latest updates regarding COVID-19 and the self-certification process, please visit csudh.edu/together.

Forms

  1. Take care of it online. We only accept digital documents and no longer accept paper forms and documents by mail or in-person. Please upload all forms and supporting documents via the Dropbox folders below.

    Do not email your forms or documents. After you have uploaded the documents, you will receive a confirmation email from Dropbox. If items are missing or incomplete, we will notify current students via ToroMail, your CSUDH email account. If you are not a current student, we will notify you using the email that you provided on the form.

  2. Forms that require payment of a fee can be uploaded to Dropbox for processing and then the appropriate fee will be charged to your University account.

  3. Before you upload your forms and documents, please watch the tutorials on how to sign and merge all documents by using Free Adobe Acrobat and how to upload your documents to Dropbox.

Sign & Merge Documents

Upload Forms and Documents to Dropbox


Dropbox Folder for Petition for Exception

Click the icon to upload the Petition for Exception form and supporting documents. Please allow up to 5-10 business days for processing. You will be notified by email once the petition has been processed.


Dropbox Folder for Graduation Documents & Graduation Petitions

Click the icon to upload all graduation related forms and documents. Please allow up to 5-10 business days for processing. 


Dropbox Folder for General Records Documents

Click the icon to upload general records documents and forms. Please allow up to 3-10 business days for processing.


Payment, Fees and Fee Waiver Forms

Special Fees Form

The Special Fees Payment Form is used for situations that require additional payment for services. Select the reason for the payment and submit the completed form to the Cashier’s Office to submit payment. Services that require this form include, but are not limited to late applications, degree certification, emergency transcript, petition for exemption, student ID card replacement, and fingerprinting.

Grading and Enrollment Forms

Change of Program: Add/Drop Form

The Change of Program form should be submitted if a student wishes to make any change in their official schedule after regular registration. Program changes during regular registration can be done online at my.CSUDH.edu. Changes include dropping a class, adding a class, changing the number of units for a class in which the student is registered, and changing from one section to another of the same course. After the regular registration period, the student must submit the Change of Program form, which requires the student to obtain approval of the instructor, department chair, and dean’s signature before submitting to the Registrar’s Office.

Approval for Audit

The Approval for Audit Form is designated for students who wish to audit a course. The student must obtain the approval of the instructor on the Approval for Audit form, approval may not be obtained prior to the first day of instruction. Auditing a course means a student can attend class meetings and have access to course materials, but they will not receive credit for the course. The symbol AU will appear on the student’s record for audited courses. Auditors must pay the same fees as would be charged if the courses were taken for credit.

Change of Undergraduate Major/Minor

Undergraduate students who wish to declare a new major/minor or add a second major/minor must complete the Change of Undergraduate Major/Minor Form. To declare a new major/minor or to add a second major/minor, the student must receive department approval from the academic department that houses the major/minor they wish to add.

Credit/No Credit Grading Option

The Credit/No Credit Grading Option Form is used when a student wishes to change their course grading into a Credit or No Credit instead of traditional grading. Restrictions apply, refer to the form for more information about restrictions and university policy regarding Credit/No Credit grading option. Selection of the CR/NC grading option must be made during the first three weeks of instruction.

Credit by Examination Petition

Students may challenge select courses by taking examinations developed at CSUDH. Credit shall be awarded to those who pass the examination successfully. A registered student may receive credit by examination for courses in which they are eligible to enroll. The student should contact the office of the appropriate department to initiate the procedure. Credit by examination will not be given for course work that an academic department deems inappropriate or impossible to evaluate. The Credit by Examination Petition Form must be submitted to the Registrar’s Office after completion of the form with appropriate signatures and payment of applicable fees.

Cross-Enrollment Application

Undergraduate students enrolled in the CSU may enroll, without formal admission and without payment of additional State University Fees, in a maximum of one course per academic term at a campus of either of the other systems on a space-available basis at the discretion of the appropriate campus authorities on both campuses. Students should complete the Cross-Enrollment Application and submit to the Office of the Registrar or other designated cross-enrollment office at their home campus prior to the host campus filing period. Students should verify admission and filing deadlines with the host campus.

CSU Intrasystem Concurrent/Visitor Enrollment Form

This application is to be used by CSU students who wish to enroll concurrently at another CSU campus. The student should complete this application and submit to the Registrar’s Office at the home campus at least four weeks in advance of the first day of classes at both campuses.

CSU Intrasystem Concurrent Enrollment for ICE Online Courses

This application is to be used by CSU student who wish to enroll concurrently at another CSU campus.

Exception to Academic Policy for Repetition of Courses

The Exception to Academic Policy for Repetition of Courses Form can be submitted in unique circumstances in which the student is able to demonstrate need and documentation for circumstances which support the potential for the student’s future academic success. An undergraduate student may not enroll in or receive unit credit for a course for which the student has already received a grade of A, B, C, or CR. Students can use this form if they wish to seek an exception to undergraduate limit for repetition of courses, or if they seek an exception to repeat a course more than twice.

Notice of Repeated Course (Repeat & Cancel)

Repeat and Cancel is used to request that a subsequent grade is substituted for the earlier grade in the computation of units attempted and grade point average (GPA). The original course grade remains on the students record but is annotated as being discounted from GPA computations. The Repeat and Cancel Policy may be used only by students working towards a baccalaureate degree. Repeat and Cancel may only be used on courses taken and repeated at CSUDH, or at another CSU campus during summer Sessions or as a CSU visitor/concurrent student. Restrictions apply, refer to the form for more information about restrictions and university policy regarding Repeat and Cancel.

Older Adult Fee Waiver

Students sixty years of age and older may be eligible for an Older Adult Fee Waiver using the Older Adult Fee Waiver Form. Applicant must present documentation which establishes their identity and their age. Students using the Older Adult Fee Waiver may register on or after the first day of the term. The number of Older Adult Fee Waivers is limited; Older Adult students who are not participating in the Older Adult fee waiver program will be required to pay fees by the posted due date.

Petition for Exception

The Petition for Exception Form is used when a student is requesting an exception to a university policy. The student should first meet with the designated staff person or the Associate Dean from the College associated with the request to assist in determining whether a Petition for Exception is the appropriate procedure to address the situation. Petitions for Exceptions are not granted automatically and must be accompanied by compelling external verification or documentation.

Planned Educational Leave Request – Graduate

A Planned Educational Leave is defined as a planned interruption or temporary cessation of a student's formal education in which the student voluntarily and temporarily ceases enrollment at CSUDH while pursuing other educationally related activities to enrich their academic program or to clarify educational goals. Restrictions apply, refer to the form for more information about restrictions and university policy regarding Planned Educational Leave.

Planned Education Leave Request – Undergraduate

A Planned Educational Leave is defined as a planned interruption or temporary cessation of a student's formal education in which the student voluntarily and temporarily ceases enrollment at CSUDH while pursuing other educationally related activities to enrich their academic program or to clarify educational goals. University policy allows students to be out of attendance for one semester (not including Summer and Winter terms) and still maintain their continuing student status. Restrictions apply, refer to the form for more information about restrictions and university policy regarding Planned Educational Leave.

Time Conflict Approval

The Time Conflict Approval Form is used if a student is attempting to enroll in two classes that have a time overlap. In this situation, the student must receive permission from both instructors on the Time Conflict Approval Form.

Graduation and Diploma Forms

Late Graduation Application: Bachelor’s and Master’s Degree Candidates

The Late Graduation Application for Bachelor’s and Master’s Degree Candidates Form should be submitted only if the student is attempting to apply for graduation past the published deadline. Graduation Applications filed after the posted deadline are assessed an additional fee along with the regular graduation processing fee. Fees must be paid within 48 hours.

Emergency Graduation Clearance Request

The Emergency Graduation Clearance Request Form is used for students requesting to expedite the degree clearing process due to documented extenuating circumstances. Restrictions apply, refer to the form for more information about restrictions regarding Emergency Graduation Clearance Requests.

Request for Change of Graduation Date

The Request for Change of Graduation Date Form is used if a student wishes to declare a new graduation date. Students should refer to the deadlines posted on the website to understand the window in which they should apply for graduation.

Diploma Reorder Form

The Diploma Reorder Form is used if a student is requesting an additional copy of their diploma. The process for diploma reorder will take approximately 3-5 weeks for delivery. Students must submit the form along with a $15.00 check or money order made out to CSUDH for processing fees.

Graduation Certification Request

The Graduation Certification Request Form is used if a student wishes to request a certification which verifies the student as a candidate for graduation and the expected graduation date. To be certified for Declaration of Candidacy, the student must have filed an application for award of degree for the term requested. To be verified for completion of degree requirements, the student must have applied for graduation and have all requirements met. Students must submit the form and a processing fee for the Graduation Certification Request.

Graduate Course Credit for Seniors

Undergraduate students may enroll in up to two courses for graduate credit. This coursework will not be used for completion of the undergraduate degree. The student must obtain the signature of the appropriate Program Coordinator of the Graduate Program and submit the Graduate Course Credit for Seniors form in the final semester of their senior year.

Undergraduate Request for Reactivation of Graduation

The Undergraduate Request for Reactivation of Graduation Form is used for students who previously filed to graduate and then broke continuous attendance at CSUDH without completing all degree requirements, and now seek to complete their degree. All students seeking reactivation must consult with their department(s). These departments may allow the student to retain the original catalog year or select a subsequent catalog year with respect to requirements for the respective program. Restrictions and fees apply, refer to the form for more information about restrictions and university policy regarding Undergraduate Request for Reactivation of Graduation.

Personal Information Change Forms

Name/Address Change Request

The Name/Address Change Request Form is used for current or former students who wish to update their Name, Address, or Telephone number with the University. For students who wish to change their name, appropriate state or court issued documentation along with a valid photo identification card is required for name change. Current students can indicate a “preferred” first name, if different from their legal name. A student may change their preferred first and/or middle names on their student center, My.CSUDH.edu. Preferred names will not be used for official university record purposes such as enrollment verification, official transcripts, employment, payroll records, and, but not limited to, financial aid.

FERPA Consent to Release Student Information

The Family Educational Rights and Privacy Act of 1974 is a Federal Law designed to Protect the privacy of education records. Students can use the FERPA Consent to Release Student Information Form if they wish to allow specific individuals access to their educational records. Student can identify which information can be released to that individual, including disciplinary records, financial aid, transcripts, and, but not limited to, academic advising.

Request to Withhold Directory Information

The Request to Withhold Directory Information Form will prevent the Registrar's Office from verifying any directory information regarding a student’s record to anyone - including yourself, over the telephone or in writing without your signed, written consent. This form will prevent verification for purposes of employment, loans, credit card applications and insurance.

Graduate Studies Forms

          Graduate Studies forms may be found on the Graduate Studies website.