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Student Employment Flowchart
Student Employee Salary Schedule
New Student Assistant Checklist
New Student - Department Checklist
Returning/Continuing Student Assistant Checklist
Returning Student Assistant - Department Checklist
Business Process Guide – Entering & Printing Student Timesheet
Business Process Guide – Time & Labor for Timekeepers
Student Assistant Separation Checklist
Student Assistant Position Description
Student Assistant Evaluation Form
DMV Employer Pull Notice Form
Submit all student employment forms and documents to our Student Employment secure dropbox or deliver to WH 340:
The Student Employment FAQ is also available in PDF format by clicking here. Please be sure to check back in and make sure to read these FAQs for any updates.
Prepare an eHire using HIR/APT as the action/reason. Please include the Student ID and Handshake Job Posting# in the comments section. Effective September 2015, you will also be required to submit a Student Assistant Position Description.
The hiring document should be signed by the Supervisor/Hiring Manager (the signature authority should remain the same as the Student Assistant Hiring Form).
The student is required to complete a Sign-In Packet. Along with the packet the student will need to visit Human Resources on or before the first day of employment for I-9 certification.
Effective immediately, all I-9’s must be certified by Human Resources personnel only, the student must present original documents to establish eligibility for employment.
Process an eFast using TER/END as the action/reason and attach the employee’s timesheet. To ensure that the employee is paid in a timely manner, please deliver separation documents to Payroll Services via the Payroll Services Secure Dropbox or delivered to WH 205.
Process an eFast using PAY/EQU as the action/reason and indicate the new hourly rate. Please include “Merit Salary Increase” in the comments section as well as the level (I, II, III, IV) if there is a change. You must attach the student evaluation form
Process an eFast using DTA/APT as the action/reason and indicate the new position number. Please include “Exhausted Work Study Funds” in the comments section.
No – Prepare an eHire using HIR/APT as the action/reason. Please include the Student ID number in the comments section.
If a student does not meet the enrollment requirements during the academic year (6 units) or during the summer terms (3 units per term), the student is subject to a 1.6% Medicare deduction and 7.5% retirement deduction.